Junior Office Administrator

N-able; Województwo mazowieckie; On-site; PLN 40,000 - 60,000; Full time

Job summary

A leading cyber resilience company in Poland is seeking an organized facilities coordinator to manage daily operations, oversee supplies, and ensure compliance with health and safety processes. This role requires excellent communication skills and prior experience in a corporate setting. The ideal candidate thrives in a fast-paced environment, values teamwork, and demonstrates attention to detail. Competitive benefits include medical coverage and generous PTO.

Benefits

Medical for employees, partner, and dependents

Generous PTO and observed holidays

2 Paid Volunteer Days per year

Qualifications

• 1-2 years of experience working in a corporate office setting in a team environment.
• Previous reception or property management experience.
• Punctual and a confident communicator.

Responsibilities

• Oversees daily facilities operations including cleaning and supplies management.
• Acts as primary local contact for facilities issues.
• Greets incoming visitors/vendors and ensures they have access to the office.

Skills

Microsoft Office Suite

Excellent written and verbal communication

Team collaboration

Education

High school diploma or greater

Job description

Why N-able

At N-able, we’re not just helping businesses be secure —we’re redefining what it means to be cyber resilient. Our end-to-end platform blends AI-powered capabilities and flexible tech stacks, so customers can manage, secure, and recover with confidence. But the real power behind it all? Our people. We’re a global crew of N-ablites, who love solving complex problems, sharing knowledge, and delivering solutions that actually make a difference. If you're into meaningful work, fast growth, and a team that’s got your back, you’ll be surrounded by people who believe in what they do—and in you.

We are looking for a highly organized team player who is comfortable multitasking and working in a fast-paced environment. A successful candidate for this role is a self-starter, willing to take on new projects, and demonstrates a high attention to detail. It is crucial to the role that this person is punctual, a confident communicator, and flexible.

What You’ll Do

• Stocks and distributes snacks and drinks; maintains kitchens with adequate supplies and ensures cleanliness; maintains snack inventory and assists in placing and receiving deliveries.
• Oversees daily facilities operations including cleaning, security and access pass management, and office supplies.
• Maintain relationship with building management, and assume the role of N-able’s main contact.
• Acts as primary local contact for facilities issues. Assists with distribution of and responds to Workplace Experience Helpdesk tickets locally and globally.
• Maintain health and safety processes in the hub to ensure local legal compliance.
• Coordinate with facilities vendors and service providers for timely delivery and quality of facilities-related services.
• Manages outgoing post and accepts incoming packages and deliveries.
• Manages weekly local lunch program.
• Acts as a backup for travel queries and assists as needed (Egencia).
• Greets incoming visitors/vendors and ensures they have an escort or clearance to access the office.
• Maintains local Workplace Experience Coordinator manual and guidelines.
• Assists globally with Facilities requirements in other locations as and when needed.
• Enters and tracks approval for Facilities purchase orders through internal system (Coupa) following all purchasing procedures working closely with Finance.
• Assists in setting up and organising local company meetings and events.
• Contributes to Leadership and site efforts (IT, Finance and HR) by assisting with special projects as needed.

What You’ll Bring

• Experience with Microsoft Office Suite (specifically Outlook and Excel)
• Excellent written and verbal communication skills
• 1-2 years of experience working in a corporate office setting in a team environment
• High school diploma or greater
• Previous reception or property management experience

Purple Perks

• Medical for employees, partner and dependents – fully covered for employees!
• Generous PTO and observed holidays
• 2 Paid Volunteer Days per year
• Employee Stock Purchase Program
• PPK with company contribution
• Fundraising opportunities as part of our giving program
• N-ablite Learning – custom learning experience as part of our investment in you
• The Way We Work – our hybrid working model based on trust and flexibility

About N-able

At N-able, our mission is to protect businesses against evolving cyberthreats with an end-to-end cyber resilience platform to manage, secure, and recover. Our scalable technology infrastructure includes AI-powered capabilities, market-leading third-party integrations, and the flexibility to employ technologies of choice—to transform workflows and deliver critical security outcomes. Our partner-first approach combines our products with experts, training, and peer-led events that empower our customers to be secure, resilient, and successful.

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