Invoice Processing with French (fixed term contract)

PL02 Elanco Solution Center; Warszawa; Hybrid; PLN 55,000 - 85,000; Full time

Benefits offered by this job

Office in Warsaw center

Flexible working hours

Private medical care

Life insurance

Employee Referral Program

Job summary

Elanco Solution Center Sp. z o.o., Warsaw, Poland – Hybrid Work Environment is seeking an Invoicing Processing Specialist to execute global Purchase-to-Pay (P2P) invoice processing, including intake, verification and posting, in accordance with policies and SLAs.

You will collaborate with internal partners and external suppliers to resolve invoice questions, ensure timely processing, and support month-end and year-end closing activities within the General Accounting team.

Qualifications

• Degree in Business, Accounting or related field or equivalent work experience.
• 2+ years of experience in P2P or Finance functions, preferably SSC/BPO.
• Proficiency in written and spoken English and French.
• Knowledge of Procurement and Purchasing functions.
• Experience with Purchase-to-Pay processes.
• Understanding of US SOX and operational controls with a compliance mindset.
• Basic knowledge of MS Office, ServiceNow and SAP.

Responsibilities

• Execute P2P invoice processing activities, including mail processing and posting.
• Verify invoices and ensure compliance with SLAs and policies.
• Communicate with third parties to resolve invoice questions and discrepancies.
• Review vendor statements and ensure timely processing of invoices and credits.
• Coordinate with approvers to ensure timely review and approval before disbursement.
• Support month-end and year-end closing procedures and general ledger reconciliations.
• Assist with process improvements and system upgrades.
• Support Global Sourcing with supplier identification and maintenance.
• Provide data and respond to auditors during audits and inquiries.

Skills

English proficiency

French proficiency

Procurement knowledge

P2P experience

Education

Bachelor's degree in Business/Accounting or related field

Tools

MS Office

ServiceNow

SAP

Job description

At Elanco (NYSE: ELAN) – it all starts with animals! As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People. At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights. Making animals’ lives better makes life better – join our team today!

Your Role

As an Invoicing Processing Specialist, you will be responsible for executing global Purchase-to-Pay (P2P) invoice processing activities, including invoice intake, processing, verification and posting. You will ensure that invoices are handled efficiently, accurately and in compliance with applicable policies, procedures and Service Level Agreements. You will also collaborate with internal stakeholders and external suppliers to resolve invoice-related issues and support continuous process improvements. This position offers a fixed-term contract.

Your Responsibilities

• Execute P2P invoice processing activities, including mail processing, invoice intake management, scanning, data entry, completeness and accuracy checks, invoice posting and issue resolution.
• Process invoices from receipt through posting efficiently, ensuring compliance with applicable payable systems, policies and procedures.
• Communicate with third parties to resolve invoice-related questions and discrepancies, ensuring timely processing of invoices and credit memos within agreed Service Level Agreements.
• Review vendor statements against open and closed invoices to identify missing or incorrectly billed invoices.
• Coordinate with invoice approvers and requisitioners to ensure timely review and approval of invoices before disbursement.
• Follow process governance requirements, including regular reporting and analysis of key performance metrics.
• Support General Accounting activities related to month-end and year-end closing procedures, including general ledger reconciliations.
• Support and implement process improvements, changes and system upgrades or updates.
• Support the Global Sourcing team with supplier identification, analysis and maintenance.
• Execute governance processes to evaluate and implement localization and customization requirements.
• Provide support to internal and external auditors during audits and other data-related enquiries.

What You Need to Succeed (minimum qualifications)

• Degree in Business, Accounting or a related field, or equivalent work experience.
• Over 2 years of experience in P2P or Finance functions, preferably within an SSC/BPO environment.
• Proficiency in written and spoken English and French.
• Knowledge and understanding of Procurement and Purchasing functions.
• Experience in Purchase-to-Pay processes.
• Understanding of applicable US SOX and operational controls, with a strong compliance-oriented mindset.
• Basic knowledge of MS Office tools, ServiceNow and SAP.
• Ability to work effectively in a global team environment and communicate with internal business partners across different levels and disciplines, as well as external stakeholders.
• Ability to proactively and effectively resolve people, process and technology-related issues.
• Strong organizational skills, with the ability to prioritize and complete key tasks and deliverables effectively.
• Flexibility in responding to customer needs and effectively managing expectations.
• Ability to build effective working relationships with core team members, internal customers, business partners and distribution team members.

What will give you a competitive edge (preferred qualifications)

• Experience working in a Shared Services Center (SSC) organization.
• Knowledge of supplier management and invoice processing governance.
• Additional language skills.

Additional Information

Travel: 0-10%

Location: Elanco Solution Center Sp. z o.o., Rondo Ignacego Daszyńskiego 2B, Warsaw, Poland – Hybrid Work Environment.

Don’t meet every single requirement?

Studies have shown underrecognized groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment.

Elanco Benefits and Perks

• Career at one of the leading global animal healthcare companies.
• Office located in the center of Warsaw (Rondo Daszyńskiego).
• Extra days off.
• Flexible working hours.
• Sports cards (Multisport), private medical care and life insurance.
• Employee Referral Program.
• Animal-Friendly office.
• Theatre ticket discounts.
• Language learning platform.

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status Elanco may use automated tools, including AI, to support parts of our recruitment process, such as reviewing applications against job‑related criteria and/or transferrable skills. These tools help ensure a consistent, structured evaluation, but they do not make hiring decisions. All decisions involve a human reviewer. For more information on how we handle personal data, please see our Elanco Workforce Privacy Notice.

Elanco Animal Health Incorporated (NYSE: ELAN) is a global leader in animal health dedicated to innovating and delivering products and services to prevent and treat disease in farm animals and pets, creating value for farmers, pet owners, veterinarians, stakeholders, and society as a whole. With nearly 70 years of animal health heritage, we are committed to helping our customers improve the health of animals in their care, while also making a meaningful impact on our local and global communities. At Elanco, we are driven by our vision of Food and Companionship Enriching life and our Elanco Healthy Purpose™ CSR framework – all to advance the health of animals, people and the planet. Learn more at www.elanco.com.