Inventory Analyst

Wella Operations US LLC; Polska; Hybrid; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Flexible hybrid work model

Remote EU work up to 30 days/year

Birthday day off

Quarterly and annual recognition

Luxmed medical coverage

Life insurance

Lunch card

Multisport card

Travel support for commute

Team bonding funding

Bonuses for special moments

Job summary

WellaCompany is seeking an Inventory Analyst to ensure accuracy and reliability across Wella and partners. You will combine data analysis, system expertise and structured problem solving to transform discrepancies into actionable insights and continuous improvements.

You will coordinate with warehouses, 3PLs and IT to resolve system and process issues, maintaining compliance with SOX and documenting evidence for audit-ready records.

Qualifications

• At least 3 years of experience in logistics, inventory management, warehousing or supply-chain operations.
• Strong analytical mindset with pattern recognition and problem solving.
• High attention to detail and process-oriented mindset.
• SAP knowledge and experience with inventory or warehouse management systems.

Responsibilities

• Perform daily reconciliation between third-party warehouse management systems and SAP/ERP, identify and resolve discrepancies.
• Monitor inventory issues and IDoc flows; investigate incorrect or delayed transactions and track corrective actions.
• Investigate master-data accuracy and system issues; escalate and close actions.
• Maintain inventory record accuracy (IRA/V-IRA) with reporting and discrepancy analysis.
• Control stock movements, transfer postings, and adjustments in SAP with evidence.
• Analyze inventory gains/losses, damaged, obsolete, blocked stock and fluctuations; coordinate resolutions.
• Monitor product freshness, allocation, stock status, and last-selling-date requirements.
• Ensure inventory booking and goods movements follow FIFO/FEFO and quality requirements.
• Monitor replenishment plans, inbound discrepancies and open-in-transit deliveries; drive closure.
• Support product customization and related system transactions; ensure correct stock movements.
• Prepare inventory KPI reporting and maintain an action tracker for risks and improvements.
• Ensure inventory management complies with SOX controls and maintain audit-ready documentation.
• Collaborate with distribution centres, 3PLs, IT, Master Data, Quality and other teams to resolve issues.

Job description

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We are looking for an Inventory Analyst who will play a key role in ensuring inventory accuracy and operational reliability across Wella and our logistics partners. By combining data analysis, system expertise and structured problem solving, you will help transform inventory discrepancies into actionable insights, corrective actions and continuous improvement opportunities.

WHY THIS ROLE MATTERS

Accurate inventory is essential to customer service, financial control and efficient supply-chain execution.

In this role, you will transform inventory discrepancies into insights, root causes into solutions and operational challenges into measurable process improvements. Your work will directly influence inventory reliability, operational efficiency and the quality of business decisions across the supply chain.

WHAT YOU WILL DO

• Perform and document daily reconciliation between third-party warehouse management systems and Wella SAP/ERP, ensuring discrepancies are identified and resolved.
• Monitor inventory issues and IDoc flows, investigate incorrect or delayed transactions, determine root causes and track corrective actions to closure.
• Proactively investigate master-data accuracy and system issues; escalate to the appropriate teams and track actions to closure
• Maintain inventory record accuracy (IRA/V-IRA) through accurate reporting, discrepancy analysis and continuous improvement actions.
• Control stock movements, transfer postings and adjustments, ensuring cycle-count results and other inventory corrections are accurately reflected in SAP and supported by evidence.
• Analyze inventory gains and losses, damaged, obsolete, blocked stock and significant stock fluctuations; identify risks and coordinate resolution plans.
• Monitor product freshness, allocation and stock status, including last-selling-date requirements, extensions, blocked stock, incorrect batches, returns and adjustments.
• Ensure inventory booking and goods movements follow approved procedures, FIFO/FEFO principles, quality requirements and relevant stock-status rules.
• Monitor replenishment plans, inbound discrepancies and open-in-transit deliveries, align changes with stakeholders and drive timely closure.
• Support product customization and related system transactions, ensuring correct stock movements and inventory records throughout the process.
• Prepare accurate inventory KPI reporting and maintain a transparent action tracker for inventory risks, recurring issues and improvement opportunities, supported by reliable data and evidence.
• Ensure inventory management activities comply with Wella SOX controls and maintain complete, in time, accurate and audit-ready supporting documentation.
• Partner with distribution centres, 3PLs, IT, Master Data, Quality and other Wella teams to resolve system and process issues and improve inventory accuracy, data quality and operational reliability.
• Provide additional analysis on request to drive efficiencies.

WHAT WE WANT YOU TO BRING ALONG

• At least 3 years of experience in logistics, inventory management, warehousing or supply-chain operations.
• Strong analytical mindset with the ability to identify patterns, solve complex problems and translate findings into effective corrective actions.
• High attention to detail, strong organizational skills and a process-oriented mindset.
• Practical SAP knowledge and experience with inventory or warehouse management systems;
• Strong Microsoft Excel skills and confidence working with operational data and KPI reporting.
• Very good written and spoken English, with clear communication across internal and external stakeholders.
• Proactive, collaborative and solution-focused working style, with the confidence to escalation risks and follow actions through to closure.
• Flexibility to travel when required.

WHAT WE OFFER

At the heart of our company is a commitment to nurturing growth, health, and happiness. That’s why we offer:

• A flexible hybrid work model with the bonus of shorter Fridays all year long.
• A birthday gift of a day off- spend it with those who matter most!
• The freedom to work remotely from EU for up to 30 days annually.
• A day off for every full year with us (up to five extra days) to celebrate your dedication.
• Quarterly and annual recognition program that comes with financial rewards.
• Comprehensive Luxmed medical coverage.
• Life insurance to keep you and your loved ones protected.
• A lunch card to fuel your productivity.
• A Multisport card to keep you active and healthy.
• Support for your commute (public transport).
• Exciting product gifts four times a year and opportunities to sample new products.
• Funding for team bonding and integration activities.
• Bonuses for life's special moments (like marriage or the birth of a child) and for long-term service.

WHO WE ARE

Together,WEenable individuals to look, feel, and be their true selves.

WellaCompany is one of the world’s leading beauty companies, comprised of a family of iconic brands such as Wella Professionals, Clairol, OPI, Nioxin and ghd. With 6,000 employees globally, presence in over 100 countries, WellaCompany and its brands enable consumers to look, feel, and be their true selves. As innovators in the hair and nail industry, WellaCompany empowers its people to delight consumers, inspire beauty professionals, engage communities, and deliver sustainable growth to its stakeholders.

We offer equal employment opportunity to qualified individuals without regard to race, religion, color, national origin, age, gender,disability, sexual orientation, gender identity, gender expression, marital status, veteran status, or any other characteristic protected by law. Wella Company with federal and state disability laws makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us at: https://www.wellacompany.com/consumer-affairs

We strongly believe that cultivating a diverse workplace gives a company strength. The combination of unique skills, abilities, experiences and backgrounds creates an environment that produces extraordinary results.

English - Please click on this link to review the Notification of Equal Opportunity Rights poster