Finance & HR Coordinator

Internel sp. z o.o.; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Job summary

A private limited company in Warsaw is looking for a detail-oriented professional to handle finance and HR tasks while ensuring smooth operations. This role demands experience in finance or HR, fluency in both Polish and English, and proficiency in Microsoft Office. Ideal candidates are organized and reliable, with strong communication skills. Enjoy a positive office culture while managing various tasks.

Qualifications

• Several years of experience in finance, HR, or administration.
• Fluent in Polish and English, both spoken and written.
• Comfortable with Microsoft Office tools.

Responsibilities

• Prepare and issue monthly service invoices for our clients.
• Manage the onboarding and offboarding processes for employees.
• Coordinate with external HR/payroll providers.
• Organize team-building events and ensure a pleasant office environment.

Skills

Experience in finance, HR, or administration

Fluent in Polish and English

Proficiency in Microsoft Word, Excel, PowerPoint

Good communication skills

Organizational skills

Job description

You will be great at this job if you...

• Have several years of experience in finance, HR, or administration.
• Communicate clearly and work well with both internal teams and external partners.
• Are discreet, reliable, and have a natural sense of structure.
• Speak and write Polish and English fluently.
• Are comfortable with Microsoft Word, Excel, and PowerPoint.
• Like to keep things organised and take pride in getting things done.

Your Role

This position is perfect for a hands-on, detail-oriented person who enjoys variety and responsibility. You will be the link between our management, team, and external partners in finance and HR, ensuring everything runs smoothly behind the scenes.

What you will do

Finance & Administration

• Prepare and issue monthly service invoices for our clients.
• Monitor incoming payments and send friendly reminders when needed.
• Review and process supplier invoices.
• Ensure that all payments are executed on time and accurately.
• Prepare monthly investor updates.
• Liaise with our external accounting company for reports and data exchange.
• Initiate and support cost‑saving ideas and continuous improvement projects.

HR & People Operations

• Ensure every new employee experiences a smooth onboarding process.
• Manage offboarding, including all necessary documents and communication.
• Coordinate with our external HR/payroll provider to keep everything up to date.
• Prepare and post job ads, pre‑screen candidates, and support interviews.
• Draft employment contracts and other HR documents.
• Keep our internal guidelines fresh, relevant, and easy to follow.

Office & Team Life

• Source and manage office and kitchen supplies.
• Select and monitor suppliers such as cleaning and maintenance services.
• Organise team‑building events and social gatherings.
• Help coordinate internal projects, such as office or warehouse adjustments.
• Ensure that our office remains a great place to work every day.