Executive Assistant to Managing Director, Poland

Merck Gruppe - MSD Sharp & Dohme; Województwo mazowieckie; On-site; PLN 120,000 - 180,000; Full time

Job summary

A leading global healthcare company in Poland is seeking a passionate Executive Assistant to support the Managing Director and Leadership Team. The ideal candidate has a minimum of 5 years of experience, fluency in Polish and English, and exceptional communication and organizational skills. This role offers competitive remuneration and a hybrid working environment.

Benefits

Competitive remuneration

Wide range of benefits

Professional growth based on performance

Qualifications

• Minimum of 5 years Administrative Assistant experience.
• Fluency in Polish and English is required.
• Experience with Event Planning and coordination.

Responsibilities

• Support MD with administration of daily activities.
• Coordinate and perform multiple level events.
• Schedule complex, multi-leg international travel.

Skills

Accountability

Communication

Event Planning

Polish Language

Fluency in English

Education

High School Diploma

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

Job description

Job Description

We are looking for a passionate Executive Assistant who will be directly assisting our Managing Director and other Leadership Team members/teams in our company in Poland.

The Executive Assistant will support the Leadership Team in Human Health Division in Warsaw. Job responsibilities require coordination of multiple tasks, independent judgment, creativity, and problem-solving skills.

Role requires strong communication skills for effective interaction with our company’s executives and internal/external clients both on-site and remotely to maintain workflow, people skills and extensive experience with event planning and coordination.

Primary responsibilities for this position include, but are not limited to, the following:

• Support MD with administration of daily activities (agreements, meetings, calendar, approvals etc.)
• Coordinate and perform multiple level events, activities and engagements, based on MD and Leadership Team requirements as specified by MD
• Efficiently prioritize work under little supervision
• Schedule complex, multi-leg, and international travel for MD and Leadership team as specified by MD
• Support organization of ELT and regional/cluster engagements as per MD requests
• Communicate at a high level to effectively interact with our company’s executives and internal/external clients both on-site and remotely

Education & Experience Required:

• High School Diploma
• Minimum of 5 years Administrative Assistant experience
• Fluency in Polish is required
• Fluency in English is required
• Advanced computer skills using MS Outlook, Word, Excel, PowerPoint
• Experience with Event Planning and coordination
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel
• Experience processing Expense Reports, Purchase Orders, Payment Requests, Vendor Add Forms
• Extraordinary attention to detail
• Outstanding communication and people skills

Physical Position Requirements:

• Warsaw, Poland

We offer:

• Competitive remuneration and wide range of benefits
• Position in a leading global healthcare company
• Professional growth based on performance
• Innovative and flexible working environment

Are ready to make a real difference? Apply today!

Required Skills:

Accountability, Accountability, Board of Directors Presentation, Communication, Database Management, Data Entry, Document Management, Event Planning, Executive Communications, Executive Leadership, Expense Accounts, Facility Management, File Management, International Travels, Interpersonal Communication, Leadership, Office Applications, Office Equipment Maintenance, Polish Language, Process Improvements, Processing Expense Reports, Project Coordination, Purchasing Management, Remote Workforce, Reporting and Analysis {+4 more}

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status: Regular

Flexible Work Arrangements: Hybrid

Job Posting End Date: 12/10/2025

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID: R374217