Executive Assistant

Visa; Województwo mazowieckie; Hybrid; PLN 50,000 - 70,000; Full time

Job summary

A global payments technology leader seeks a dedicated Executive Assistant to support the Site Leader & VP Engineering in Warsaw. This hybrid role involves managing complex schedules, drafting communications, and supporting project initiatives. Ideal candidates have over 3 years of experience in a tech or fintech environment, strong Excel and PowerPoint skills, and business-level English proficiency. Join us to make an impact in a purpose-driven industry.

Qualifications

• 3+ years supporting VP/C-suite leaders in a multinational technology or fintech environment.
• Business-level English (written & spoken).
• Expert Outlook calendar skills, PowerPoint mastery, strong Excel/Sheets expertise.
• Proven record ghost-writing executive communications.
• Experience collating metrics and turning raw data into insights.
• Ability to juggle shifting priorities with calm urgency.

Responsibilities

• Manage complex calendar orchestration across global time zones.
• Draft site-wide announcements and newsletters.
• Design executive-level decks for meetings.
• Build Excel dashboards and provide data analyses.
• Track action items for site initiatives.
• Partner with HR and Comms on engagement events.

Skills

Executive support & logistics

Internal communications

Presentation production

Reporting & data analytics

Project / programme support

Culture & stakeholder management

Tools

PowerPoint

Excel

Power BI

Tableau

Jira

Confluence

Job description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

You will be the trusted right hand to the Site Leader & VP Engineering, ensuring Warsaw Hub operations run smoothly and delivering high-leverage business support.

Key responsibilities

• Executive support & logistics – complex calendar orchestration across global time zones, travel, visa and expense management, visitor logistics, procurement paperwork.
• Internal communications – draft site-wide announcements, newsletters and leadership messages (Polish & English), maintain Confluence/SharePoint pages and digital signage.
• Presentation production – story-board and design executive-level decks for All-Hands, QBRs and board briefings, enforce Visa brand standards.
• Reporting & data analytics – collect headcount, hiring funnel, budget vs. actual and DEI KPIs, build and refresh Excel/Sheets dashboards and light Power BI/Tableau views, provide “flash” analyses ahead of leadership meetings.
• Project / programme support – track action items, RAID logs and status summaries for site initiatives (e.g., office expansion, ISO audits, CSR events), highlight risks and drive follow-ups.
• Culture & stakeholder management – partner with HR, Comms and Facilities on engagement events, act as ambassador for new hires and visiting executives.

This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.

Qualifications

Must-have

• 3 + years supporting VP/C-suite leaders in a multinational technology or fintech environment.
• Business-level English (written & spoken).
• Expert Outlook calendar skills, PowerPoint mastery, strong Excel/Sheets (pivot, lookup, basic PowerQuery).
• Proven record ghost-writing executive communications and crafting presentation narratives.
• Experience collating metrics and turning raw data into management insights.
• Ability to juggle shifting priorities with calm urgency, absolute discretion and executive presence.

Nice-to-have

• Exposure to Power BI or Tableau, Jira/Confluence, Smartsheet or MS Project.
• Formal training or certification in communications, business analytics or project management.
• Track-record supporting a high-growth engineering site or business-unit launch.
• Ambition to grow into Chief-of-Staff or BizOps roles.

Additional Information

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.