Executive Assistant

LAULAU; Poland; Remote; PLN 60,000 - 80,000; Full time

Job summary

A business service company is seeking an experienced Executive Assistant based in Poland. The ideal candidate will have at least 3 years of experience with US firms and excellent English communication skills. Responsibilities include managing business documents, stakeholder communication, and overseeing projects. This is a long-term, permanent role with night shift flexibility.

Qualifications

• 3+ years of senior experience working as an Executive Assistant for US clients.
• Excellent spoken and written English proficiency.
• Recent experience working night shifts from home.

Responsibilities

• Handle admin tasks including email, business reports, and meeting management.
• Oversee complex projects and liaise with stakeholders.
• Prepare business documents such as contracts and reports.

Skills

Communication skills

Google Suite

MS Office

Asana or Trello or Monday.com

Business research

Job description

Executive Assistant

We are looking for an experienced executive assistant with 3+ years of experience working for US firms. You will be working with the same client and will be placed with one client permanently. This is a long-term, permanent role.

Key Responsibilities

• Handling senior admin tasks including email, business report, and meeting management.
• Overseeing complex projects, liaising with stakeholders, and ensuring all targets are met.
• Preparing business documents including contracts, reports, presentations, and pitch decks.
• Managing customer and partner liaison, and communicating with customers independently.
• Conducting business research and creating business proposals for prospective new clients.
• Managing paid and organic social media, editing photos and videos, and designing visuals.
• Assisting with light bookkeeping, overseeing payments, and reconciling business expenses.

Candidate Requirements

• At least 3 years of senior experience working as an EA for clients in the US.
• Excellent level of spoken and written English (9/10) and exceptional communication skills.
• Recent experience working night shifts from home, and no history of jumping jobs.
• Strong knowledge (8/10+) of Google Suite, MS Office, Asana or Trello or Monday.com.
• Familiarity (8/10+) with all tasks listed above, and a proactive, confident, strong personality.