eCOA & RTSM Application Specialist-Poland

Indero (formerly Innovaderm); Województwo mazowieckie; On-site; PLN 120,000 - 170,000; Full time

Benefits offered by this job

Flexible work schedule

Permanent full-time position

Ongoing learning and development

Job summary

Indero (formerly Innovaderm) is seeking an eCOA and RTSM Application Specialist to support the design, deployment, configuration, and oversight of electronic data capture and RTSM systems across global clinical studies.

The role collaborates with Sponsors and vendors to ensure systems align with study protocols and regulatory expectations, acting as a subject matter expert to guarantee reliable data collection, user experience, and data integrity.

Qualifications

• Bachelor’s degree in Life Sciences, Computer Science, Health Sciences, or related field.
• 3-5 years in eCOA, EDC, IRT, or eClinical solutions within CRO, pharma, or health-tech.
• Strong knowledge of eCOA systems and patient-reported outcomes (ePRO).
• Understanding of clinical trial processes and data management (CDISC asset).
• Experience with system configuration, UAT, edit checks, and validation activities.
• Ability to collaborate cross-functionally and manage multiple priorities.
• Analytical mindset with strong problem-solving skills.
• Excellent written and verbal communication.
• Global trial experience and regulatory knowledge (FDA, EMA, GDPR, HIPAA).
• Attention to quality and data integrity.
• Technical curiosity and digital mindset.
• Problem solving and escalation awareness.
• Stakeholder communication and collaboration.
• Organization, accountability, and autonomy.

Responsibilities

• Act as cCOA and RTSM SME during study start-up, maintenance, and close-out.
• Define functional requirements and participate in design and configuration of eCOA/RTSM solutions.
• Draft and maintain system specs, user requirements, edit checks, notifications, and reporting needs.
• Assist with CRF design for eCOA.
• Create UAT test scripts and coordinate or perform system validation testing.
• Validate eCOA logic, rules, and study calculations against protocol.
• Support CDISC data mapping and collaborate with Clinical Data Standards teams.
• Contribute to data cleaning strategies and review related plans (DMP, edit checks).
• Prepare study-specific training materials and support training delivery.
• Lead or participate in internal and sponsor meetings about system setup, changes, and issue management.
• Document system configuration and file eCOA/RTSM deliverables in TMF.
• Manage updates, amendments, and change requests across the study lifecycle.
• Troubleshoot issues, elevate risks, and ensure timely vendor/project resolution.
• Ensure compliance with ICH-GCP, FDA, EMA, and other regulatory standards.
• Contribute to SOPs, templates, and standards for eCOA/RTSM.
• Support continuous improvement, training, and knowledge sharing in Clinical Data Management.
• Stay current on emerging eCOA/RTSM tech and regulatory trends.
• Support vendor evaluation, standardization, and relationship management.
• Act as resource for cross-functional teams on cCOA/RTSM timelines and risks.

Skills

eCOA systems

EDC

IRT

CDISC knowledge

UAT

Validation testing

Regulatory knowledge

Data mapping

Cross-functional collaboration

Education

Bachelor’s degree

Job description

The eCOA and RTSM Application Specialist is responsible for supporting the design, deployment, configuration, and oversight of electronic Clinical Outcome Assessment (eCOA) solutions—including ePRO, eConsent, and other patient-centric electronic data capture tools— and of Randomization and Trial Supply Management (RTSM) across global clinical studies.

This role collaborates with cross-functional teams, Sponsors, and external vendors to ensure that eCOA and RTSM systems are implemented in alignment with study protocols, regulatory expectations, and industry standards. The eCOA and RTSM Specialist acts as a subject matter expert throughout the study lifecycle to ensure reliable data collection, optimal user experience, and data integrity.

Responsibilities

• Act as cCOA and RTSM subject matter expert during study start-up, maintenance, and close-out.


• Define functional requirements and participate in the design and configuration of eCOA and RTSM solutions.


• Draft and maintain system specifications, user requirements, edit checks, notifications, and reporting requirements.


• Assist with the design of eCOA-related Case Report Forms (CRFs).


• Create User Acceptance Testing (UAT) test scripts and coordinate or perform system validation testing.


• Validate eCOA logic, rules, and study calculations against protocol requirements.


• Support CDISC-compliant data mapping and collaborate with Clinical Data Standards teams.


• Contribute to the development of data cleaning strategies and review relevant plans (e.g., DMP, edit check specifications).


• Prepare study-specific training materials (site guides, participant instructions, etc.) and support training delivery as needed.


• Lead or participate in internal and sponsor meetings related to system setup, changes, and issue management.


• Document system configuration and file eCOA and RTSM deliverables into the Trial Master File (TMF).


• Manage updates, amendments, and change requests throughout the study lifecycle.


• Troubleshoot issues, elevate risks, and ensure timely resolution with vendors and project teams.


• Ensure eCOA and RTSM activities comply with ICH-GCP, FDA, EMA, and other relevant regulatory standards.


• Contribute to SOPs, work instructions, process improvement initiatives, templates, and eCOA and RTSM standards.


• Support continuous improvement, training, and knowledge sharing within Clinical Data Management.


• Stay current on emerging eCOA and RTSM technologies, regulatory trends, and best practices.


• Support vendor evaluation, standardization, and relationship management when applicable.


• Act as a resource for cross-functional teams regarding cCOA and RTSM processes, timelines, and risks.

Employee may be assigned to other responsibilities that do not pertain to their former description, if they have the required experience, are qualified and/or have received adequate training

Requirements

PROFILE

• Bachelor’s degree in Life Sciences, Computer Science, Health Sciences, or related field.


• 3-5 years of experience in eCOA, EDC, IRT, or eClinical solutions within a CRO, pharma, or health-technology environment.


• Strong knowledge of eCOA systems and patient-reported outcomes (ePRO).


• Solid understanding of clinical trial processes and data management principles (CDISC knowledge is an asset).


• Experience with system configuration, UAT, edit checks, and validation activities.


• Ability to collaborate in cross-functional settings and manage multiple priorities.


• Analytical mindset with strong problem-solving skills.


• Excellent written and verbal communication skills.


• Global trial experience and knowledge of regulatory expectations (FDA, EMA, GDPR, HIPAA).


• Attention to quality and data integrity


• Technical curiosity and digital mindset


• Problem solving and escalation awareness


• Stakeholder communication and collaboration


• Organization, accountability, and autonomy

Good knowledge of good clinical practices, and applicable Health Canada and Food and Drug Administration (FDA) regulations/guidelines.

Our company

The work environment

At Indero, you will work with brilliant and driven colleagues. Our values are collaboration, innovation, reliability and responsiveness. We offer a stimulating work environment and attractive advancement opportunities.

In this position, you will be eligible for the following perks

• Flexible work schedule


• Permanent full-time position


• Ongoing learning and development

About Indero

Formerly known as Innovaderm, Indero is a world-renowned expert and clinical research leader in dermatology. We have more than two decades of experience serving a broad range of indications, patient populations, administration routes, and drug classes, and a global footprint.

Indero is a dual-focus CRO for dermatology and rheumatology, with 25+ years’ experience in clinical research and trial delivery. Our full-service approach – which includes everything from protocol design and patient recruitment to trial monitoring and biometrics – provides biotech and pharmaceutical sponsors with the rigorous scientific foundation and tailored expertise their studies need to reach the finish line efficiently and effectively. With capabilities in North America, Europe, Asia Pacific and Latin America; vast, continuously growing relationships with investigators and patients; and a dedicated research clinic through which we design and execute our own studies, Indero is the ideal CRO partner for clinical needs at global scale.

Indero is committed to providing equitable treatment and equal opportunity to all individuals. As such, Indero will provide accommodations throughout the recruitment and selection process to applicants with disabilities, upon request.

Indero only accepts applicants who can legally work in Poland.