Customer Service Representative

Ashland Ingredients Poland sp. z o.o.; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Job summary

Ashland Ingredients Poland sp. z o.o. is seeking a Customer Service Representative in Warsaw to join the Supply Chain team on a hybrid basis. You will own order entry, coordination, and documentation, acting as the primary contact for assigned customers.

The role requires English language skills, prior customer service experience, strong communication, detail orientation, and the ability to navigate SAP and related systems while collaborating with Planning, Warehousing, and Logistics.

Qualifications

• Experience in Customer Service or related areas.
• Customer service‑oriented attitude and strong communication.
• High attention to detail and problem‑solving skills.
• Proficient with Microsoft Windows applications.

Responsibilities

• Manage sales orders end‑to‑end (order entry, confirmation, changes, delivery coordination, and billing) in SAP.
• Serve as the primary point of contact for assigned customers regarding orders, deliveries, and documentation.
• Coordinate with Planning, Warehousing, Logistics, and External Forwarders to ensure on‑time shipments.
• Ensure accuracy of shipping, commercial, and regulatory documentation (e.g. Invoice, DN, CMR, CoA, export documents).
• Proactively manage order exceptions, delays, short shipments, and damages, escalating when needed.
• Support credit/debit note processing in cooperation with Finance and Sales.
• Maintain accurate master data and order data in SAP and related systems.
• Handle customer communications professionally, ensuring timely and clear responses.
• Contribute to process improvements, standardisation, and knowledge sharing within the team.
• Ensure compliance with EHS, SOX, and internal control requirements.

Skills

English (written and spoken)

Customer service

Communication

Attention to detail

Problem solving

Microsoft Windows

SAP familiarity

Tools

SAP

Job description

Ashland Ingredients Poland sp. z o.o. Customer Service Representative Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious? Are you always solving? Then we’d like to meet you and bet you’d like to meet us. Ashland has an exciting opportunity for a Customer Service Representative to join our Ashland Ingredients Poland Sp. z o.o. business at our Warsaw, Poland site. This is a very visible, significant role within the Company and the Supply Chain function. This position will report to Customer Service Supervisor. This is a hybrid role.

Responsibilities

• Manage sales orders end‑to‑end (order entry, confirmation, changes, delivery coordination, and billing) in SAP
• Serve as the primary point of contact for assigned customers regarding orders, deliveries, and documentation
• Coordinate with Planning, Warehousing, Logistics, and External Forwarders to ensure on‑time and compliant shipments
• Ensure accuracy of shipping, commercial, and regulatory documentation (e.g. Invoice, DN, CMR, CoA, export documents)
• Proactively manage order exceptions, delays, short shipments, and damages, escalating when needed
• Support credit/debit note processing in cooperation with Finance and Sales
• Maintain accurate master data and order data in SAP and related systems
• Handle customer communications professionally, ensuring timely and clear responses
• Contribute to process improvements, standardisation, and knowledge sharing within the team
• Ensure compliance with EHS, SOX, and internal control requirements

Requirements

• Language skills: English written and spoken
• Previous experience in Customer Service or related areas
• Customer service‑oriented attitude
• Excellent communication skills
• Experienced in using Microsoft Windows applications
• Ability to work in a fast‑paced environment with complex business scenarios
• High level of attention to detail and strong problem‑solving skills
• Solid compliance and process management skills
• Demonstrated responsible and ethical behavior at all times
• The ability to help the company drive greater value through understanding the business, making complex decisions and creating the new and different

Preferred Skills

• Experience with ERP Systems preferably SAP
• Commercial insight
• Affinity with administrative activities
• Team player, multitasking ability

About the Company

In more than 100 countries, the people of Ashland LLC. (NYSE: ASH) provide the specialty chemicals, technologies and insights to help customers create new and improved products for today and sustainable solutions for tomorrow. Our chemistry is at work every day in a wide variety of markets and applications, including architectural coatings, automotive, construction, energy, personal care and pharmaceutical. Visit www.ashland.com to see the innovations we offer. At Ashland our vision is to be a leading, global specialty chemicals company whose inspired and engaged employees add value to all we touch. In fact our people, employees, customers and vendors define who we are. They are the driving force behind everything we do. Not only do we value our customers but we value our employees, and we work to offer them a dynamic and challenging environment. We hold ourselves to high standards at Ashland, and we value integrity and honesty. Ashland has a history of attracting the best people and keeping them. The reasons are simple: industry competitive salary and benefits, pay‑for‑performance incentive plans and a diverse work environment where employees feel challenged and valued. People come to Ashland and stay. As a growing Fortune 500 specialty chemicals company, we offer opportunities for development and advancement throughout our global organization. Our values define who we are and what we care about as a company. If you are looking for a relationship with a company instead of simply a job, this may be a great fit.

Equal Opportunity Employer

Ashland is proud to be an Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Gender Identity/Sexual Orientation. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Recruiting Policy

NOTE: We do not accept resumes from external staffing agencies or independent recruiters for any of our openings unless we have a signed recruiting agreement in place to fill a specific position.