Creative Operations Manager

Viktor; Warszawa; Hybrid; PLN 120,000 - 210,000; Full time

Benefits offered by this job

Remote work on select roles

Competitive compensation

Job summary

Viktor is seeking a Creative Operations lead to orchestrate the production and delivery of 100+ creatives weekly. You will own prioritization, deadlines, and vendor coordination while building scalable systems with AI automation.

You’ll work across internal designers, editors, and external partners to ensure timely, launch-ready assets and a reliable feedback loop with Growth. Reporting to the Head of Creative, you will shape processes, own delivery quality, and drive continuous improvement as

Qualifications

• Experience running creative operations for high-output teams (in-house or agency).
• Able to quantify assets delivered, contributors coordinated, and improvements introduced.

Responsibilities

• Set project priorities, owners, deadlines and allocate capacity.
• Keep vendors and creators delivering on time and up to spec.
• Run reviews and QA to ensure files are launch-ready.
• Deliver approved creatives to Growth and feed performance back to production.
• Reduce repetitive coordination with AI and automation.

Skills

Creative operations

Vendor coordination

QA & launch readiness

Automation & AI tooling

Tools

Slack

Figma

Job description

About Viktor

Viktor is the AI employee that lives in Slack and Microsoft Teams, connects to thousands of tools, and does the work: reports, dashboards, code, campaigns. Our mission is to give every company an AI employee.

The team is small. The scope is not.

The Short Version

You run the operating layer of Viktor's creative production, from brief to live asset: priorities, deadlines, vendors, reviews, QA and launch handoffs. You report to Kamil Goliszewski, our Head of Creative.

What's Actually Going On Here

Creative production for paid growth is scaling toward 100+ creatives a week, and processes are still catching up. It spans internal designers and editors, vendors, UGC creators and launches, with files scattered across Slack, Figma, Frame.io and Google Drive.

Priorities shift, and not every brief arrives complete. With no creative ops team yet, you coordinate hands-on while building the systems that reduce it. Creative strategy stays with the Head of Creative, media buying with Growth.

What You'll Actually Do

• Set priorities, owners and deadlines for every active project, and allocate capacity.

• Keep vendors and creators delivering on time.

• Run reviews and QA, and get files and exports launch-ready.

• Hand approved creatives to Growth and feed performance back into production.

• Replace repetitive coordination with AI and automation.

How You'll Know It's Working

• Within a week, you know where every project stands without asking twice.

• By day 30, every project has an owner and a date, and nobody asks where the files are.

• By day 90, production runs without the Head of Creative chasing it, and approved creatives reach Growth with a reliable feedback loop.

• At least 100 new creatives ship every week, coordinated by you.

Who You Are

• You've run creative operations, production or traffic for a high-output creative team, in-house or agency.

• You can show it in numbers: assets delivered weekly, contributors coordinated, improvements you introduced.

• You've worked directly with designers, video editors, creators or agencies, from brief to final delivery.

• You know formats, exports and version control well enough to catch blockers early, without being a designer or editor.

• You already use AI and automation to fix repetitive work. No coding needed.

Probably Not a Fit If

• You've run big campaigns on fixed timelines, never a continuous pipeline with weekly launches.

• Your work was updating plans and tickets more than clearing blockers.

• You use AI tools but can't show a workflow you built.

Even Better If

• You've run high-volume paid social creative, ideally on Meta.

• You've built processes at a startup while it scaled.

Why This Role Is Different

Viktor already automates parts of this workflow, and you'll shape what it automates next. As Creative grows, you can build and lead creative operations.

How we work

Small team, high trust, low process. Decisions are made by owners, not committees. You will ship your first week. You will talk to users your first day.

We don't do alignment meetings or stakeholder syncs. We build things, see if they work, and iterate.

Why Viktor

We're one of the fastest-growing companies in the world. The product works. The market is pulling.

This is a rare window: everyone here owns something real. Not a task. A surface of the company that customers depend on.

That doesn't last forever. Right now, it's still true.

Compensation

Top-of-the-market salary and the kind of ownership that only exists at this stage.

The best work happens when you're in the room. Munich, New York, Dublin, and Warsaw. Remote for some roles.