Clinical Supply Coordinator

IQVIA; Warszawa; On-site; PLN 115,000 - 213,000; Full time

Job summary

IQVIA is seeking a Clinical Supply Coordinator to ensure the on-time delivery of investigational and non-investigational medicinal products to clinical sites for established trials. You will monitor inventory and forecast demand to ensure materials are ready for packaging campaigns and protocol needs.

You will also manage packaging campaigns with vendors, oversee IRT systems, track budgets, and stay compliant with GxP and regulatory requirements, while coordinating with clients and vendors on

Qualifications

• High school diploma or equivalent.
• 0-2 years related industry experience in Clinical Trials or Pharmacy.
• 0-2 years related experience in Clinical Supplies – supply chain, packaging, distribution or IRT functions.
• Strong project management skills.
• Ability to build effective working relationships with internal and external stakeholders.
• Strong communication and leadership abilities.
• Problem solving abilities.
• Proficient with Microsoft Office (Word, Excel, PowerPoint).
• Proficient in English.

Responsibilities

• Ensure the supply of all trial materials is delivered to the right place at the right time.
• Maintain demand forecasts and packing plans for readily available supplies.
• Initiate packaging campaigns with vendors and oversee on-time delivery.
• Monitor and update study IRT systems to manage inventory.
• Oversee the distribution plan and vendor execution.
• Track budgets to keep projects within client quotations.
• Maintain training compliance and apply lessons to practice.
• Stay up-to-date with GxP and regulatory requirements.
• Lead client and vendor meetings on Clinical Supply Chain topics.
• Provide admin support to the Clinical Trial Supplies team.
• Review and assess Temperature Excursions reported to the IQVIA team.
• Conduct regular risk assessments and mitigation actions.

Skills

Project management

Stakeholder management

Communication

Problem solving

MS Office

English proficiency

Education

High school diploma

Job description

Job Overview

The Clinical Supply Coordinator ensures the on-time delivery of supplies (Investigational Medicinal Products and Non-Investigational Medicinal Products) to clinical sites for established clinical trials contracted to IQVIA. This is achieved through effective inventory monitoring, ongoing forecasting of drug demand, initiation and delivery of packaging campaigns and a strong distribution strategy.

Essential Functions

• Ability to work independently and proactively to ensure that the supply of all trial materials is delivered to the right place at the right time
• Maintain demand forecasts and packaging plans so that packed clinical supplies are readily available in accordance with the project requirements
• Initiate packaging campaigns with the assigned vendor and provide oversight to ensure on-time delivery
• Monitor, and where necessary, update study assigned Interactive Response Technology (IRT) systems to ensure study inventory is effectively managed
• Responsible for the distribution plan and has oversight of the assigned vendor(s) executing it
• Provide ongoing budget tracking activities so that projects are run efficiently and in accordance with client approved quotations
• Maintains 100% compliance on all assigned training and applies learnings to everyday practice
• Remain up to date in all GxP and regulatory requirements applicable to the role
• Leads client and vendor related meetings where necessary to discuss Clinical Supply Chain topics or status updates
• Provides administration support to the Clinical Trial Supplies team where required
• Manages the review and assessment process of Temperature Excursions reported to the IQVIA Clinical Trial Supplies team
• Conducts thorough and regular risk management assessments to ensure all risks are systematically reviewed and appropriate mitigations are executed

Qualifications

• High school diploma or equivalent.
• 0-2 Years related industry experience in Clinical Trials or Pharmacy.
• 0-2 Years related experience in Clinical Supplies – this could be from Supply Chain, Packaging, Distribution or IRT functions.
• Ability to demonstrate good project management skills.
• Ability to create effective working relationships with internal and external stakeholders.
• Ability to demonstrate effective communication and direction.
• Ability to problem solve.
• Good Microsoft Office skills (Word, Excel, Powerpoint etc).
• Proficient in the English language.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.

The potential base pay range for this role, when annualized, is 114.500,00 zł - 212.600,00 zł. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create connections that accelerate the development and commercialization of innovative medical treatments. Everything we do is part of a journey to improve patient outcomes and population health worldwide. To get there, we seek out diverse talent with curious minds and a relentless commitment to innovation and impact. No matter your role, everyone at IQVIA contributes to our shared goal of helping customers improve the lives of patients everywhere.

Thank you for your interest in growing your career with us.