CEE Sales Administration Assistant

Pfizer; Województwo mazowieckie; On-site; PLN 60,000 - 80,000; Full time

Job summary

A leading global biopharmaceutical company in Poland seeks a proactive operational partner to support the Cluster Sales Lead. This role involves coordinating complex meetings, managing digital tools, and providing administrative support to drive efficiency and innovation within the sales organization. Strong organizational, communication, and digital collaboration skills are required. The company values diversity and encourages applicants from all backgrounds.

Benefits

Work-life harmony

Diversity and inclusion initiatives

Disability inclusion support

Qualifications

• Proven ability to plan, organize, and prioritize workload independently to meet deadlines.
• Experience supporting senior leaders in a matrix environment.
• Excellent attention to detail and judgment in managing confidential information.

Responsibilities

• Coordinate execution of sales initiatives and support leadership discussions.
• Prepare high-impact presentations and reports for senior leadership.
• Optimize digital sales platforms for greater user adoption.

Skills

Strong organizational skills

Communication skills

Digital collaboration tools proficiency

Education

Experience managing conflicting priorities

Tools

Teams

SharePoint

Job description

Use Your Power for Purpose

The Innovating for Growth (I4G) organization is an agile, efficient, and innovative cluster-led model, designed to unlock growth and accelerate impact for patients. It is centered on uniting colleagues under a single cluster identity, leveraging AI and digital tools, and fostering a culture of continuous improvement. The new structure enables dynamic resource allocation, rapid learning and a start-up spirit that empowers teams to act entrepreneurially. Ultimately, I4G aims to reach more patients, faster, with greater impact and collaboration across countries where empowered teams unlock greater value than ever before.

ROLE SUMMARY

Provide advanced operational and organizational support to the Cluster Sales Lead, enabling the effective execution of sales initiatives and cross-functional projects.

Act as a key partner in coordinating complex meetings, business reviews, and communications across countries and functions, ensuring seamless logistics and stakeholder alignment.

Within the sales function, assisting in the development of reports, presentations, and dashboards for leadership discussions.

Maintain and optimize digital collaboration platforms, facilitate the implementation of new tools and processes, and ensure compliance with all relevant policies and procedures.

Diligent adherence to all relevant processes and policies must be maintained to ensure compliance.

Demonstrate strong organizational, coordination, and communication skills, acting as a proactive operational partner who drives efficiency, innovation, and continuous improvement within the oncology cluster.

In this role you will be responsible for:

Strategic Sales Operations Support

• Coordinate and manage the execution of sales initiatives, including sales transformation projects, targeting/segmentation rollouts, and AI-driven sales enablement activities.
• Support the Sales Lead in preparing for business reviews, sales performance meetings, and cross-country best practice sharing sessions by gathering, analyzing, and synthesizing sales data and KPIs.

Advanced Coordination & Organizational Excellence

• Orchestrate complex, multi-country sales events, workshops, and leadership offsites, ensuring all logistics, agendas, and follow-ups are aligned with sales strategy and cluster goals.
• Serve as the central point of contact for cross-functional teams (Sales, Marketing, Commercial Excellence, Medical, etc.), ensuring timely information flow and alignment on key deliverables.

Technical & Digital Enablement

• Maintain and optimize digital sales platforms (CRM, analytics dashboards, Teams/SharePoint), ensuring data integrity, accessibility, and user adoption across the sales organization.
• Support the implementation and scaling of new digital tools, AI solutions, and reporting systems, including onboarding, troubleshooting, and user training for sales teams.

Project & Process Management

• Track and report on the progress of sales projects, resource allocation, and operational initiatives, maintaining detailed trackers, action logs, and risk registers.
• Coordinate documentation and follow-up for new product launches, sales campaigns, and cluster-wide commercial excellence initiatives.

Stakeholder Engagement & Communication

• Prepare high-impact presentations, reports, and communications for the Sales Lead, ensuring messaging is tailored for senior leadership, cluster teams, and external partners.
• Liaise with internal and external stakeholders, including country sales managers, commercial partners, and enabling functions, to resolve operational issues and drive project momentum.

Continuous Improvement & Compliance

• Identify and implement process improvements in sales operations, leveraging digital tools and automation to enhance efficiency and accuracy.
• Ensure compliance with all relevant policies, procedures, and data privacy standards in sales operations and reporting.

BASIC QUALIFICATIONS

• Demonstrated strong ability to carry out comprehensive administrative support to leaders, including proficiency in all office responsibilities.
• Proven ability to plan, organize, and prioritize workload independently to meet cyclical and ad-hoc deadlines.
• Experience managing conflicting priorities and supporting multiple stakeholders.
• Strong organizational and coordination skills, with experience supporting senior leaders in a matrix environment.
• Proficiency in digital collaboration tools (Teams, SharePoint, etc.), basic data analysis, and document management.
• Excellent written and verbal communication skills, with the ability to work effectively with all levels of management.
• Independent, proactive, and self-motivated with excellent attention to detail.
• Outstanding digital proficiency across all applications and platforms; high-level computer literacy and experience with a range of software packages.
• Experience with compliance processes, approval/sign-off systems, and operational platforms (e.g., ARIBA, travel systems, expenses).
• Previous executive admin/assistant experience in a relevant role/function preferred.
• Experience working with procedures, policies, and ways of working in multiple markets.
• Comprehensive knowledge of Pfizer organizational structure and procedures is essential.
• Demonstrated positive “can do” attitude and agile mindset.
• Ability to manage confidential documents and information with excellent judgement.
• Support and contribute to innovation, simplicity, and continuous improvement.

Purpose

Breakthroughs that change patients' lives... At Pfizer we are a patient centric company, guided by our four values: courage, joy, equity and excellence. Our breakthrough culture lends itself to our dedication to transforming millions of lives.

Digital Transformation Strategy

One bold way we are achieving our purpose is through our company wide digital transformation strategy. We are leading the way in adopting new data, modelling and automated solutions to further digitize and accelerate drug discovery and development with the aim of enhancing health outcomes and the patient experience.

Flexibility

We aim to create a trusting, flexible workplace culture which encourages employees to achieve work life harmony, attracts talent and enables everyone to be their best working self. Let’s start the conversation!

Equal Employment Opportunity

We believe that a diverse and inclusive workforce is crucial to building a successful business. As an employer, Pfizer is committed to celebrating this, in all its forms – allowing for us to be as diverse as the patients and communities we serve. Together, we continue to build a culture that encourages, supports and empowers our employees.

Disability Inclusion

Our mission is unleashing the power of all our people and we are proud to be a disability inclusive employer, ensuring equal employment opportunities for all candidates. We encourage you to put your best self forward with the knowledge and trust that we will make any reasonable adjustments to support your application and future career. Your journey with Pfizer starts here!

Pursuant to Article 24(6) of the Act of June 24, 2024 on the protection of whistleblowers, Pfizer Polska Sp. z o.o. and Pfizer Trading Polska Sp. z o.o. declare that they have adopted a joint internal reporting procedure, which, in accordance with the provisions of the aforementioned Act, is also available to persons applying for employment on the basis of an employment relationship or other legal relationship constituting the basis for providing work or services or performing functions. The content of the procedure is made available upon request sent to the contact person or to the email address [e-mail].