Business Compliance Specialist EMEA

Johnson & Johnson Co.; Warszawa; On-site; PLN 121,000 - 194,000; Full time

Benefits offered by this job

Annual bonus

Vacation days

Parental leave

Well-being programs

Job summary

Johnson & Johnson in Warsaw is seeking a Business Compliance Specialist EMEA to guide and approve business activities, ensuring all actions align with Health Care Compliance requirements and company policy.

You will review HCP engagements, contracts, and sponsorships; support transparency reporting; deliver training; assist travel and payments; and collaborate with stakeholders across Europe to maintain audit-ready records and high compliance standards.

Qualifications

• Experience in compliance, contracting, or a regulated environment.
• Ability to provide compliance guidance and approvals.
• Strong IT and organisational skills with the ability to manage multiple priorities and conflicts constructively.
• Excellent communication and customer service skills.
• Able to work independently, proactive and flexible.
• Strong attention to detail and commitment to audit-quality standards.

Responsibilities

• Act as the key contact for event compliance, contracts, and payments; maintain auditable records for all process stages
• Review, validate and approve business requests (e.g. HCP interactions, sponsorships, educational grants)
• Prepare, draft, review and validate contracts using approved templates, systems and processes
• Ensure all activities are fully compliant, with appropriate documentation and approvals in place prior to execution
• Support the collection, validation, reconciliation and submission of transparency reporting activities, ensuring accuracy, completeness and timely delivery
• Support compliance submissions related to HCP engagements and local regulatory requirements
• Deliver training and coaching to the business on compliance processes and regulatory expectations
• Support HCP/GO travel and accommodation processes, in line with company policy and local requirements, where applicable and in accordance with the agreed operating model
• Support PO creation, payment processing and related documentation to enable accurate and timely payments, where applicable and in accordance with the agreed operating model
• Participate in business discussions to provide Business Compliance expertise and execution of business activities
• Communicate clearly across a diverse and geographically distributed stakeholder group
• Build effective working relationships with business stakeholders and provide timely guidance on compliance processes and requirements
• Support onboarding of new team members
• Report and elevate issues as appropriate, to the Senior Specialist and in line with team governance and escalation pathways

Skills

Compliance guidance

Contracting

Regulated environment

Communication

Independent work

Attention to detail

Education

Bachelor's degree preferred

Job description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function

Legal & Compliance

Job Sub Function

Enterprise Compliance

Job Category

Professional

All Job Posting Locations

Warsaw, Masovian, Poland

Job Description

DePuy Synthes is recruiting for a Business Compliance Specialist EMEA, located in Warsaw, Poland.

This role plays a critical part in enabling the effective delivery of compliance within EMEA. As a Business Compliance Specialist, you will provide guidance, review and approvals of business activities, ensuring that all activities are conducted in line with Health Care Compliance (HCC) requirements. Acting as a trusted partner, you will support HCP engagements, contracting, payments and compliance processes by delivering practical guidance, approvals and solutions.

Key Responsibilities

• Act as the key contact for event compliance, contracts, and payments; maintain auditable records for all process stages
• Review, validate and approve business requests (e.g. HCP interactions, sponsorships, educational grants)
• Prepare, draft, review and validate contracts using approved templates, systems and processes
• Ensure all activities are fully compliant, with appropriate documentation and approvals in place prior to execution
• Support the collection, validation, reconciliation and submission of transparency reporting activities, ensuring accuracy, completeness and timely delivery
• Support compliance submissions related to HCP engagements and local regulatory requirements
• Deliver training and coaching to the business on compliance processes and regulatory expectations
• Support HCP/GO travel and accommodation processes, in line with company policy and local requirements, where applicable and in accordance with the agreed operating model
• Support PO creation, payment processing and related documentation to enable accurate and timely payments, where applicable and in accordance with the agreed operating model
• Participate in business discussions to provide Business Compliance expertise and execution of business activities
• Communicate clearly across a diverse and geographically distributed stakeholder group
• Build effective working relationships with business stakeholders and provide timely guidance on compliance processes and requirements
• Support onboarding of new team members
• Report and elevate issues as appropriate, to the Senior Specialist and in line with team governance and escalation pathways

Qualifications

Education

• Bachelor's degree preferred (e.g. Business, Life Sciences or related field), or equivalent professional experience

Experience and Skills - Required

• Experience in compliance, contracting, or a regulated environment
• Demonstrated ability to provide compliance guidance and approvals
• Strong IT and organisational skills with the ability to manage multiple priorities and conflicts constructively
• Excellent communication and customer service skills
• Able to work independently, proactive and flexible
• Strong attention to detail and commitment to audit-quality standards

Experience and Skills - Preferred

• 2-3 years' Health Care industry experience
• Experience in customer service, stakeholder support or a customer-facing role
• Educated to Higher Education, or equivalent caliber - desirable

Other

• Fluent in English
• Additional European languages are an advantage
• Limited travel within EMEA may be required
• Compliance or legal certifications are beneficial but not required

This position description is an outline of recurrent responsibilities. It is not intended to be all-inclusive of the work to be performed.

Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals. Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers, internal employees contact AskGS to be directed to your accommodation resource.

Preferred Skills

Audit and Compliance Trends, Audit Management, Audit Reporting, Business Behavior, Business Writing, Coaching, Communication, Compliance Management, Critical Thinking, Detail-Oriented, Legal Function, Legal Services, Office Administration, Problem Solving, Regulatory Environment

The anticipated base pay range for this position is:

zł121,000.00 - zł194,350.00

Benefits

In addition to base pay, we offer the following benefits*: an annual bonus with set target (% of pay) depending on pay grade / location, where the actual amount is based on the employees' and companies' performance of the previous calendar year, or sales commissions. Moreover, we offer vacation days, parental leave for a minimum of 12 weeks, bereavement leave, caregiver leave, volunteer leave, well-being reimbursement, programs for financial, physical and mental health. We also offer service anniversary and recognition awards, and subject to the terms of their respective plans, employees - and in some location's eligible dependents - can participate in several insurance plans. For more information, visit Employee benefits | Supporting well-being & career growth | Johnson & Johnson Careers.

*This is for informative purposes only. Amounts and actual benefits may vary by location and are subject to change.