All Administrative Support/Clerical: Campus for Pay Grades 701- 704 (Pool) (2026-2027)

Fort Worth ISD; Poland; On-site; PLN 106,799 - 160,199; Full time

Job summary

A prominent school district in Texas is seeking an Administrative Support/Campus Administrative Associate. This role involves greeting visitors, providing clerical support, and maintaining office records. The ideal candidate should possess an accredited high school diploma, with experience varying based on pay grades. Bilingual proficiency in English and Spanish is preferred. This position operates in an environment requiring strong interpersonal skills and attention to detail, offering chances to develop in a supportive educational setting.

Qualifications

• Must have an accredited high school diploma or equivalent.
• Bilingual proficiency in English and Spanish preferred for certain roles.
• Minimum 1 to 3 years of office or clerical experience depending on pay grade.

Responsibilities

• Greet visitors and determine the nature of their business.
• Provide administrative and clerical support to the team.
• Compile and generate reports and maintain office files.

Skills

Bilingual (English/Spanish)

Customer service skills

Detail-oriented

Interpersonal skills

Proficiency in Google Suite and Microsoft Office 365

Education

Accredited High School diploma, GED, or Texas Certificate of High School Equivalency

Tools

FRONTLINE

Standard office equipment

Job description

Openings as of 2/19/2026. SELECT OPTIONS UNDER GO below for ADVANCED SEARCHING OPTIONS.

All Administrative Support/Clerical: Campus for Pay Grades 701-704 (Pool)

Position Type: Supporting - Administrative Associates/ Campus Administrative Associate

Date Posted: 11/12/2025

Location: To Be Determined

Minimum Required Qualifications

• Education: Accredited High School diploma, GED, or Texas Certificate of High School Equivalency.
• Certification/License: None.
• Experience:
  • Pay Grade 701 – 1 year clerical or secretarial experience including receiving visitors via multi‑function phone system and/or in‑person, giving instructions, and maintaining confidentiality of files and records; 2 years preferred.
  • Pay Grade 702 – 1 year office experience including receiving customer visit/calls, typing correspondence and/or data entry, working with financial or other numbers, and maintaining confidentiality.
  • Pay Grade 703 – 2 years office experience performing detailed work that included the use of arithmetic, research, or other functions; payroll; correspondence; meeting planning; working with financial or other numbers; maintaining confidentiality; collaborating with staff and other departments.
  • Pay Grade 704 – 3 years office experience such as receptionist, receiving visitors via telephone and/or in person, giving instructions, maintaining confidentiality of files and records, clerical or secretarial experience, plus data entry/search skills with FRONTLINE.
• Language: Bilingual (English/Spanish) working proficiency preferred in some settings.

This may be a grant-funded position.

POSITION PURPOSE (BY PAY GRADE)

Pay Grade 701 – Serves as receptionist for administrative offices, responding to inquiries from staff, students, parents, and the public; providing requested information or referrals; directing visitors.

Pay Grade 702 – Provides a full range of administrative, secretarial, and clerical support; assists in preparing reports, work orders, and letters; enters digital information including fiscal information.

Pay Grade 703 – Provides a full range of administrative, secretarial, and clerical support; assists in preparing reports, work orders, and letters; enters digital information including fiscal information; coordinates work and priorities among secretarial and clerical staff.

Pay Grade 704 – Provides a full range of administrative, secretarial, and clerical support; assists in preparing reports, work orders, and letters; enters digital information including fiscal information.

ESSENTIAL JOB FUNCTIONS (BY PAY GRADE)

Pay Grade 701 –

• Greets all visitors to the building and determines nature of business, responding to inquiries.
• Sets tone for a welcoming environment through demeanor, professional appearance, and communication.
• Directs visitors to appropriate personnel following district policies and building security procedures.
• Maintains visitor log, issues passes when appropriate, and coordinates escort of visitors to approved workplaces.
• Ensures reception desk coverage and ease of access.
• Operates multi‑line telephone console, providing information or directing callers.
• Takes accurate messages and distributes promptly.
• Responds to emergency calls and notifies appropriate parties.
• Receives deliveries and distributes materials to appropriate parties.
• Maintains printed media with district events information.
• Prepares memos, correspondence, reports, and documents as needed.
• Compiles, maintains, and files reports, records, and documents.
• Assembles packets, brochures, mail‑outs, and materials.
• Assists with sorting and disseminating mail.
• Assists other departments with special projects.
• Maintains confidentiality.

Pay Grade 702 –

• Compiles & generates reports, statistics, timelines, tables, graphs, correspondence, and presentations.
• Answers incoming calls, provides information, and directs callers.
• Arranges and coordinates meetings and conferences; maintains calendar and prepares follow‑up materials.
• Prepares periodic reports regarding program activities.
• Prepares and maintains forms and records, including payroll information.
• Operates office equipment such as computers, printers, and copy machines.
• Maintains office files systematically and confidentially.
• Maintains system for receiving and tracking invoices.
• Orders and maintains office supplies.
• Enters purchase orders, requisitions, and work orders including travel.
• Maintains and reconciles budget expenditures.
• Maintains payroll including FRONTLINE time.

Pay Grade 703 –

• Compiles and generates reports, statistics, timelines, tables, graphs, correspondence, and presentations; prepares periodic reports regarding departmental activities.
• Arranges and coordinates meetings; maintains calendars and prepares follow‑up materials.
• Prepares and maintains forms and records, including payroll information.
• Maintains office files systematically and confidentially.
• Monitors and processes time records and leave requests; submits to central office.
• Compiles, maintains, and files reports and records.
• Answers incoming calls, provides information, takes messages, and directs callers.
• Schedules meetings and appointments for director.
• Assists with departmental budget preparation and maintains accurate expenditure records; prepares and processes purchase orders and manages supplies and equipment.
• Prepares and processes departmental payroll submissions; liaises on payroll issues.
• Maintains inventory of fixed assets, equipment, and supplies.
• Assists with planning, preparation, and setup of staff meetings and departmental activities.
• Sorts, distributes, or delivers mail and documents.
• Maintains confidentiality.

Pay Grade 704 –

• Compiles and generates reports, statistics, timelines, tables, graphs, correspondence, and presentations.
• Answers incoming calls, provides information, and directs callers appropriately.
• Arranges and coordinates meetings and conferences; maintains calendars and prepares follow‑up materials.
• Prepares periodic reports regarding program activities.
• Prepares and maintains forms and records, including payroll information.
• Operates office equipment including computers, printers, and copy machines.
• Maintains office files systematically and confidentially.
• Maintains system for receiving and tracking invoices.
• Orders and maintains supplies for the department.
• Enters purchase orders, requisitions, and work orders including travel.
• Maintains and reconciles budget expenditures.
• Maintains and reconciles payroll for department.

Safety

• Performs preventive maintenance on tools and equipment.
• Follows established safety procedures and techniques, including lifting and climbing.
• Corrects unsafe conditions and reports non‑immediately correctable conditions to supervisor.

Personal Work Relationships

• Maintains commitment to the district’s mission, vision, and strategic goals.
• Exhibits professionalism, standards of conduct, and strong work ethic.
• Demonstrates high‑quality customer service and builds rapport with consumers.
• Displays cultural competence, respects co‑workers, communicates effectively, works as a team player, and responds appropriately in confrontational situations.

Other Duties as Assigned

• Performs all job‑related duties as assigned in accordance with board rules, policies, and regulations.

Knowledge, Skills & Abilities

• Knowledge of office procedures, spelling, grammar, punctuation, and arithmetic.
• Knowledge of records administration and maintenance techniques.
• Knowledge of using software in a school administration environment, including FRONTLINE.
• Skill at the intermediate level in Google Suite and Microsoft Office 365, especially Outlook, PowerPoint, Word, and MS Teams.
• Skill in performing mathematical calculations accurately and doing data entry with minimal errors.
• Skill in actively helping people.
• Skill in interpersonal relationships, using tact, patience, and courtesy.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to process and handle confidential information with discretion.
• Ability to organize and coordinate work, maintain attention to detail, and prioritize while meeting multiple deadlines.
• Ability to use software to create spreadsheets, databases, and word‑process documents.
• Ability to communicate effectively, orally and in writing.
• Ability to engage in self‑evaluation regarding performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others encountered during work.

Travel Requirements

• Travels to school district buildings and professional meetings as required.

Physical & Mental Demands, Work Hazards

• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and using the mouse; occasional reaching.
• Lifting: Occasional light lifting (less than 15 pounds).
• Environment: Office setting; may require occasional irregular and/or prolonged hours.
• Attendance: Regular and punctual attendance required.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

Note: These statements describe the general nature and level of work being performed by people assigned to this job. They are not an exhaustive list of all job responsibilities.