Administrative Assistant in Operational Response Division / Coordination Office

Staff Partners; Warszawa; On-site; PLN 30,000 - 120,000; Full time

Job summary

A governmental agency in border management in Warsaw is seeking an experienced Administrative Assistant. Responsibilities include providing administrative support, managing document flows, and organizing meetings. Candidates should possess strong MS Office skills and a good command of English. The position offers a net daily remuneration of 64.24€ along with medical care and opportunities for professional development.

Benefits

Medical care

Sports card

Opportunities for development and promotion

Qualifications

• At least 1 year of professional experience in administrative support.
• Ability to organize work and prioritize effectively.
• Ability to communicate efficiently at all levels.

Responsibilities

• Provide administrative support in general procedures.
• Support document flows and archiving.
• Carry out data entry and monitor electronic databases.
• Organize online and physical meetings.
• Prepare financial overviews related to assets.

Skills

Very good command of written and spoken English

Very good skills in MS Office software

Ability to work under pressure

Strong sense of accuracy and attention to detail

Proven organizational skills

Education

Successfully completed secondary education

Job description

For our client – FRONTEX – the European Border and Coast Guard Agency we are looking for candidates for the following position:

Administrative Assistant in Operational Response Division / Coordination Office

Duties and tasks linked to the post:

• To provide administrative support in general administrative procedures;
• to support the document flows and archiving;
• to carry out data entry and support an administration and monitoring of electronic databases;
• to assist in the organisations of online and physical meetings and drafting minutes as necessary;
• to support the preparation and follow-up of financial commitments and documents;
• to archive invoices, payment records and bank statements;
• to support in the review and preparation of documentation attached to claims, invoices and requests for payments;
• to assist in the preparation of statistical data (tables, graphs and charts);
• to monitor functional mailboxes and communicate with internal and external parties;
• to follow up on working time issues in ORD;
• to prepare the financial overviews related to deployment of maritime and aerial assets.

Requirements:

• Education: successfully completed secondary education related to the business needs
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook)
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language

Personal skills:

• high level of responsibility and ability to work independently
• high level of service orientation
• ability to work under pressure and experience in organizing work and prioritizing accordingly
• ability to communicate efficiently at all levels internally and externally and in appropriate manner
• strong sense of accuracy and attention to detail
• high level of discretion and ability to handle confidential matters
• proven organizational skills
• ability to adapt to a dynamic working environment
• ability to learn new skills and software
• ability to work in a team

We offer:

• contract of employment through the Employment Agency
• daily remuneration: 64,24€ net
• medical care, sports card
• opportunity for development and promotion
• convenient location of the office – the centre of Warsaw
• work with professionals

Number of vacancies: 1

Application deadline: until October 2, 2023

Please be advised that only resumes in English will be considered.