Senior Assistant

Aga Khan University; Pakistan; On-site; PKR 335,000 - 670,000; Full time

Job summary

Aga Khan University in Pakistan seeks an administrative support assistant to strengthen office operations across field sites. You will handle documentation, scheduling, travel arrangements, survey creation, and general office duties to ensure smooth program delivery in communities served by AKU.

The role requires a Bachelor’s degree with 1–2 years’ experience, strong communication, and MS Office proficiency.

Qualifications

• Bachelor’s degree preferably in an administrative field.
• 1–2 years of relevant work experience.
• Strong communication and interpersonal skills.
• Proficient in MS Office suite and email communication.
• Ability to work as a team player and manage tasks effectively.
• Good writing skills and resilience to handle field-site work.

Responsibilities

• Complete form and documentation.
• Coordinate meetings and catering arrangements.
• Arrange travel and document processing.
• Create online survey forms.
• Office support, including filing and documentation.
• Answer and facilitate phone calls.
• Manage office inventory and supplies.
• Handle incoming and outgoing mail.
• Assist in preparation of reports and presentations.
• Data entry and database management.
• Coordinate internal and external stakeholders.

Skills

Bachelor's degree

Communication skills

MS Office

Team player

Writing skills

Time management

Education

Bachelor's degree in administration or related field

Tools

MS Office

Job description

Introduction

The Outreach and Research Programme of the Department of Paediatrics and Child Health has ten community-based field sites across Pakistan (including four in Karachi) and focuses on research for betterment of women and child health. The Department has a Nutritional Research Laboratory as well as an Infectious Disease Research Laboratory that cater to the needs of its research projects. It has well-acclaimed work to its credit both at the national and international level.As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Responsibilities

You will be responsible to:

• complete form and documentations
• coordinate meetings, catering arrangements
• arrange Travel, document processing and coordination
• create online survey forms
• office support, including filing and documentation.
• answer and facilitate phone calls
• manage office inventory and supplies
• handle incoming and outgoing mail
• assist in the preparation of reports and presentations
• data entry and database management
• coordinate internal and external stakeholders

Requirement

You should have:

• at least Bachelor’ s degree, preferably in an administrative field
• 1-2 years of relevant work experience
• strong communication and interpersonal skills
• proficient in MS Office suite and email communication
• ability to work as team player
• good writing skills
• ability to manage time and prioritize tasks effectively
• good communication and interpersonal Skills
• resilience and ability to cope with work pressure
• willing to work in the communities/field sites
• good Computer and Report Writing Skills