Receptionist

Cosmic Institute; Multan; On-site; PKR 350,000 - 1,400,000; Full time

Job summary

A leading educational institution in Multan is seeking a Receptionist to be the first point of contact for visitors and clients. The role includes welcoming visitors, managing calls, scheduling appointments, and performing administrative tasks. Candidates should possess excellent communication and customer service skills, along with a professional demeanor. This is a fantastic opportunity for individuals looking to grow in a supportive environment.

Qualifications

• Serve as the initial point of contact for all visitors and clients.
• Manage calendars and schedule appointments efficiently.
• Assist with various administrative tasks such as data entry and filing.
• Demonstrate professionalism and courtesy in all interactions.

Responsibilities

• Welcome visitors and direct them appropriately.
• Maintain a clean and organized reception area.
• Provide information and assistance to clients and staff.
• Monitor visitor access and follow security protocols.

Skills

Excellent communication skills

Customer service

Organizational skills

Professional demeanor

Job description

As a Receptionist, you will be responsible for playing a crucial role as the first point of contact for our company, responsible for welcoming visitors with warmth and professionalism, answering incoming calls promptly and courteously, and directing them to the appropriate departments or individuals. They provide vital information and assistance to clients, guests, and staff, fostering a positive and welcoming atmosphere in the workplace.

Requirements & Skills

• Serve as the initial point of contact for all visitors, clients, and callers, greeting them warmly and directing them appropriately.
• Manage calendars and schedule appointments efficiently, ensuring that meeting times are coordinated effectively and conflicts are minimized.
• Assist with various administrative tasks such as data entry, filing, and document preparation, contributing to the smooth operation of the office.
• Keep the reception area clean, organized, and welcoming, ensuring that reading materials and amenities are stocked and available for visitors.
• Provide information and assistance to visitors, clients, and staff members, answering inquiries and directing them to the appropriate resources or personnel.
• Monitor visitor access, issue visitor badges, and follow security protocols to maintain a safe and secure environment in the workplace.
• Collaborate effectively with colleagues and communicate relevant information to ensure seamless coordination and workflow within the office.
• Demonstrate professionalism, courtesy, and excellent customer service skills in all interactions, representing the company positively at all times.

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