Office Coordinator

Pakistan Centre for Philanthropy; Islamabad; On-site; PKR 350,000 - 1,400,000; Full time

Job summary

A healthcare organization in Islamabad is seeking an Office Coordinator to support administrative operations for the Mobile Multi-Diagnostic Clinic project. The role involves managing documentation, ensuring compliance with governmental NOC processes, and maintaining effective communication. Candidates should have strong administrative skills, proficiency in MS Office, and excellent English communication. This full-time position provides opportunities for professional growth and includes a competitive compensation package.

Benefits

Dynamic work environment

Competitive compensation package

Opportunities for professional growth

Qualifications

• Experience in international organizations preferred.
• Strong understanding of government compliance procedures.
• Excellent proficiency in English is mandatory.

Responsibilities

• Organize and maintain filing systems, both digital and physical.
• Draft and manage formal correspondence.
• Track and manage NOC timelines for compliance.

Skills

Prior experience in a similar administrative role

Solid understanding of NOC processes

Excellent written and spoken English

Proficiency in MS Office

Strong attention to detail

Organizational skills

Ability to multitask effectively

Education

Relevant degree or qualification in administration

Tools

MS Office (Word, Excel, Outlook)

Job description

Normeca International AS is operating an innovative healthcare project in Pakistan, the “Mobile Multi-Diagnostic Clinic / Mini Hospital,” in collaboration with the Islamic Development Bank (ISDB) and the Government of the Islamic Republic of Pakistan. This project involves state-of-the‑art mobile clinics, housed in large, fully‑equipped trailers, designed to deliver essential healthcare services directly to communities in the KPK and Sindh regions. Each mobile clinic supports a range of general diagnostic services and minor surgical procedures. In addition to advanced medical equipment, the units are designed with comprehensive facilities, including kitchens, laundry, dining areas, and conference rooms, ensuring complete functionality and comfort for medical teams and patients alike. Through this project, Normeca International AS is committed to enhancing healthcare accessibility and delivering high-quality care to underserved areas.

Normeca International AS is seeking a dedicated and detail‑oriented Office Coordinator to join our project in Pakistan, “Mobile Multi Diagnostic Clinic / Mini Hospital,” operated under the management of the Islamic Development Bank (ISDB) and in cooperation with the Government of the Islamic Republic of Pakistan.

Position Overview

The Office Coordinator will play a key role in supporting smooth administrative operations and ensuring proper management of documentation and compliance processes. This position is full‑time and based at our Islamabad headquarters, reporting directly to the Project Manager.

Key Responsibilities

• Organize and maintain filing systems, both digital and physical.
• Draft, format, and manage formal correspondence and internal communications.
• Record and monitor all incoming and outgoing communications.
• Track and manage NOC timelines, including expiries, renewals, and follow‑ups.
• Liaise with government departments to ensure timely compliance with NOC and regulatory requirements.
• Ensure documentation is accurate, up‑to‑date, and compliant with policies.

Qualifications and Skills

• Prior experience in a similar administrative role, preferably within an international organization.
• Solid understanding of NOC processes and government compliance procedures.
• Excellent written and spoken English.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong attention to detail, organizational skills, and ability to multitask effectively.
• Relevant degree or qualification in administration or related field.

What We Offer

• A dynamic work environment with the opportunity to contribute to a high‑impact international project.
• Competitive compensation package.
• Opportunities for professional growth and development.

Application Process

Interested candidates are invited to submit their CV and a cover letter outlining their qualifications and motivation to [e-mail] by November 16th, 2025. Please include “Office Coordinator – Islamabad” in the subject line of your email.

Normeca International AS is an equal opportunity employer. We encourage applications from qualified individuals of all backgrounds.

At Normeca International, we believe in the power of diversity and inclusion. We are committed to creating a workplace where everyone feels valued and respected. Our hiring decisions are based on qualifications, passion, and the potential to make a difference—never on factors such as race, color, religion, nationality, gender, age, sexual orientation, or any other personal attributes. We welcome individuals from all backgrounds and walks of life and are dedicated to fostering a supportive environment where everyone can thrive.