Head of Administration

HRSI; Karachi Division; On-site; PKR 2,750,000 - 3,500,000; Full time

Job summary

A leading logistics company in Karachi is seeking a Head of Administration and Terminal Maintenance to oversee terminal operations and ensure compliance with safety and environmental standards. This role requires strategic leadership, strong project management skills, and a minimum of 15 years of experience in facilities management. The ideal candidate will have a proven track record in managing large-scale facilities, with expertise in administration and compliance.

Qualifications

• Minimum 15+ years in facilities/maintenance management.
• 10+ years in senior leadership roles.
• Proven track record in managing large-scale terminal or industrial facilities.

Responsibilities

• Develop and execute long-term strategies for terminal maintenance.
• Oversee maintenance of terminal buildings and systems.
• Ensure compliance with safety and environmental standards.

Skills

Strategic Oversight

Facilities Management

Project Management

Contract & Compliance

Procurement & Budgeting

Stakeholder Engagement

Education

Masters/Bachelors in Management

Engineering qualification

Job description

Position Name: Head of Administration and Terminal Maintenance

Reporting to: Chief Executive Officer (CEO)

Job purpose: This position is responsible for providing strategic leadership and overseeing the Terminal Maintenance & Administration functions, ensuring operational excellence, compliance, and sustainability across all facilities. This role drives the integration of engineering practices with administrative operations, manages large-scale projects, and aligns departmental goals with organizational objectives.

Key responsibilities

• Strategic Oversight – Develop and execute long‑term strategies for terminal maintenance, facility upgrades, and administrative operations.
• Lead sustainability initiatives (e.g., energy efficiency, green building certifications) to align with organizational goals.
• Facilities Management – Oversee maintenance of terminal buildings, HVAC systems, electrical LT supply, civil infrastructure, and yard operations.
• Ensure preventive and corrective maintenance programs are implemented effectively.
• Predictive Maintenance – Foster the adoption of predictive maintenance technologies (e.g., IoT sensors, AI‑driven analytics) to enhance equipment reliability and reduce downtime.
• Collaborate with technology providers to implement advanced monitoring systems for critical assets.
• Project Management – Infrastructure upgrades, technology implementations, and green initiatives.
• Manage budgets, timelines, and resources for capital and operational projects.
• Contract & Compliance – Approve high‑value contracts and service level agreements (SLAs) for maintenance, procurement, and vendor services.
• Ensure compliance with safety, environmental, and local regulatory standards.
• Procurement & Budgeting – Oversee annual budgets for maintenance and administrative functions, ensuring cost optimization.
• Collaborate with the Procurement Department for strategic sourcing and supplier negotiations.
• Stakeholder Engagement – Represent the department in executive meetings, presenting performance metrics, project updates, and strategic plans.
• Liaise with regulatory authorities, contractors, and technology providers to ensure alignment with industry standards.

Educational, Technical Qualifications and Experience required

• Masters/Bachelors in Management.
• Engineering qualification will be considered as an additional qualification.
• Minimum 15+ years in facilities/maintenance management, with 10+ years in senior leadership roles.
• Proven track record in managing large‑scale terminal or industrial facilities.
• Expertise in Administration management, contract negotiations, and budget oversight.