Document Controller

Zameen Media Pvt. Ltd.; Lahore; On-site; PKR 1,400,000 - 2,000,000; Full time

Job summary

A leading project management firm in Lahore is seeking a Document Control Manager to oversee the organization and compliance of project documentation. The successful candidate will implement document control systems and ensure that project documents are accurately managed. A strong background in construction-related documentation and relevant qualifications are essential. This role involves coordinating with various stakeholders to maintain efficient documentation workflows.

Qualifications

• At least a degree in a relevant field.
• Strong organizational and management capabilities.
• Experience with document control in construction environments.

Responsibilities

• Manage and secure project documents for accuracy and compliance.
• Implement and maintain document control systems.
• Coordinate document distribution to project teams and stakeholders.
• Conduct quality checks and audits on documentation.

Skills

Organizational skills

Attention to detail

Proficiency in MS Office Suite

Communication skills

Familiarity with construction documentation

Problem-solving abilities

Ability to manage multiple tasks

Education

Construction relevant Engineering Degree

Bachelor/Master in Business Administration

Job description

About the Job:

Need to manage, tracking, and secure storage of project documents to ensure accuracy, compliance, and accessibility. Key duties include organizing both digital and physical records, ensuring version control and compliance.

Key Responsibilities:

• Develop, implement, and maintain a department and project-specific document control system, which may involve using electronic document management systems.
• Administer the intake, scanning, and verification of both electronic and physical project documents, including technical drawings, contracts, and vendor documents.
• Control the entire document lifecycle, from initial creation and versioning to distribution, archiving, and eventual disposal.
• Maintain accurate version control by ensuring only the latest, approved documents are in circulation and are easily accessible to the project team and relevant stakeholders.
• Maintain organized and accessible document archives, including both soft and hard copies, for the project's duration and after completion.

• Act as the central point of contact for all document-related matters, facilitating a smooth flow of information between internal teams and external parties.
• Ensure the timely distribution of documents and drawings to the site team, Contractors, subcontractors, and suppliers.
• Train and assist project team members on proper document control procedures and the use of the document management system.

• Monitor and track the status of documents, submittals, and approvals to ensure timely delivery and adherence to project deadlines.
• Generate regular document control status reports for project managers and senior management.
• Conduct regular quality checks and audits on documents to verify accuracy and ensure they comply with internal and external standards, regulations, and quality requirements, such as ISO 9001.
• Control access to sensitive or confidential documents and adhere to data protection regulations.

Skills and qualifications

• Exceptional ability to organize, manage, and retrieve large volumes of documents efficiently.
• A meticulous and detail-oriented approach to ensure a high level of accuracy in all documentation.
• Advanced skills in MS Office Suite (particularly Excel and Word)
• Excellent written and verbal communication to effectively coordinate with diverse stakeholders.
• Familiarity with industry-specific documentation, such as construction blueprints or engineering specifications.
• Ability to identify and resolve document-related issues and troubleshoot system problems.
• Capacity to manage multiple tasks, prioritize effectively, and work well under pressure in a fast-paced environment.

Qualification:

Construction relevant Engineering Degree Or Bachelor/Master in Business Administration or Management

Location:

Lahore