Associate Officer, Community Program Support

International Medical Corps; Islamabad; On-site; PKR 1,400,000 - 2,000,000; Full time

Job summary

A humanitarian organization in Islamabad seeks an Associate Officer, Community Program Support. Responsibilities include administrative support, budget tracking, and coordination with various departments. The ideal candidate has a Bachelor’s degree, 2+ years of NGO experience, and strong skills in Microsoft Office. Proficiency in local language and English is required. This role is pivotal to ensuring effective community program operations.

Qualifications

• 2+ years of relevant experience in program administration.
• Good command of written and spoken local language and English.
• Experience in budget and financial program management.

Responsibilities

• Provide administrative support for community program operations.
• Assist program teams with online timesheet processing.
• Track community procurement requisitions and program budget.

Skills

Administrative support

Budget tracking

Microsoft Office

Communication skills

Education

Bachelor’s degree in business management, accounting, or administration

Tools

Excel

PowerPoint

Job description

JOB SUMMARY: The Associate Officer, Community Program Support is the support function of the Community program team and the focal point of the community program regarding administrative and logistics processes.

Main Tasks And Responsibilities

• Provide administrative support to ensure that community program operations are maintained in an effective, up to date, and accurate manner.
• Assist the program teams in online timesheet processing.
• Follow up on all payment requests in accordance with available budget lines.
• Track all community procurement requisitions (PRs) and program Budget and expenditure on the PR tracking Excel sheet on regular basis.
• Take cash in advance for the team and prepare the clearance when needed.
• Coordinate with support functions like logistics, finance, and HR for community program activities.
• Prepare all community program PRs under different budget lines and do the proper documentation and assist in the timely disbursement of items to the program staff in the communities.
• Perform regular scanning, copying, and filing of backup and community health documents.
• Prepare and send monthly PR trackers and program expenses to program teams.
• Track PRs on monthly basis and link with the program team for approval when needed.
• Issue procurement requisitions (PR) related to Non-food items and Information, Educations and Communication (IEC) materials guided by health management team.
• Follow-up with logs department and health team on IT assets like tablets and chargers and other.
• Manage program backup documentation and archive including official bills, consultants’ contracts.
• Follow up on monthly PRs approval to avoid delays.
• Link with support functions such as HR, finance and logs as needed by the program.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Minimum Qualifications

• Typically, a Bachelor’s in business management, accounting, administration. An equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, 2+ years of relevant experience in previous position in program administration with a non-governmental organization.
• Good command of written and spoken local language and English.
• Excellent command of Microsoft Office including Excel and PowerPoint.
• Experience tracking budgets and financial program management is desired.