Admin Officer

Ukaam; Lahore; On-site; PKR 350,000 - 1,400,000; Full time

Job summary

A leading company in Pakistan is seeking an experienced individual for the Admin & Procurement department. The ideal candidate should have at least 2-3 years of experience in management and hold a BBA/MPA degree. Strong MS Office skills and excellent communication abilities are essential. The role involves overseeing day-to-day operations, vendor management, and supporting procurement activities. Preference will be given to candidates from Lahore.

Qualifications

• Minimum 2–3 years of experience in Admin and Procurement management.
• Excellent verbal and written communication skills.
• Candidates from Lahore will be preferred.

Responsibilities

• Manage day-to-day operations of the Admin & Procurement department.
• Evaluate and assess quotations for management approval.
• Maintain vendor lists and assess vendor performance.
• Execute office modifications and improvements.
• Audit invoices for compliance with contract terms.
• Maintain asset register of office equipment and furniture.
• Lead and mentor procurement and admin staff.

Skills

MS Office proficiency

Communication skills

Customer service skills

Leadership and managerial competencies

Education

BBA/MPA Degree

Tools

Office management software (ERP)

Job description

Job Type: Full-time, Permanent

Project Location(s): Lahore, Pakistan

Education: BBA/MPA Degree

Job Responsibilities

• Manages the day-to-day working of the Admin & Procurement department.

• Should have knowledge to evaluate and assess quotations and preparations of comparative statement for presentation to Management for approval.

• Maintains and regular update of vendor list and access vendor performance.

• Prepare and maintain execution plans for the office modifications & improvements.

• Assures suppliers deliver materials and services in accordance with standards of price, time, quantity and quality agreed upon.

• Assures all invoices are audited for compliance with contract terms and contract / purchase orders closeout.

• Should be capable to maintain and regularly update asset register of all office equipment, furniture and fixtures.

• Demonstrates strong leadership and managerial competencies, including integrity, accountability, communication skills and commitment to teamwork and excellence in responsibilities such as selecting, mentoring, coaching, supervising, motivating and training procurement and admin staff.

• Organize and supervise office activities (recycling, renovations and office & equipment maintenance, etc.)

• Maintaining all Administration related policies and procedures manuals.

• Maintains all contracts databases and updates them regularly.

• Vehicle Management (arrangement of team Mobilization on sites and consumable arrangements.)

• Responsible for organizing company events and gatherings.

• Follow up with the Accountants department to ensure the timely processing of vendor invoices.

• Implement QHSE Management system and Identify HSE risks involved in their work place and activities and implement operational controls.

• Coordination with other offices for movement of Velosi staff and making necessary arrangements for transportation and accommodation.

• Arrangement for accommodations for employees, as per requirement.

As our ideal candidate, you should have:

• The ideal candidate must have at least 02-03 years’ experience in Admin and Procurement management.

• Must hold a BBA/MPA Degree.

• The ideal candidate must portray excellent knowledge of MS Office and office management software (ERP etc.)

• Must possess excellent verbal & written communication, and customer service skills.

• Candidates from Lahore will be preferred.