Accounts Officer

Technoworks (Pvt) Ltd; Islamabad Capital Territory; On-site; PKR 1,200,000 - 1,500,000; Full time

Job summary

A financial services company in Islamabad seeks a Finance Manager to oversee department operations, handle cash transactions, and support financial reporting. Candidates should excel in budgeting, financial analysis, and possess strong software skills, particularly in Excel and construction accounting software. Attention to detail and ethical judgment are essential for this role.

Responsibilities

• Manage the finance department and maintain accessible expense records.
• Monitor expenses and approve cash disbursements after CEO approval.
• Handle all cash transactions and pass petty cash to projects on time.
• Maintain an Excel balance sheet and obtain invoices and checks signed by the CEO.
• Manage banking activities, cash in hand at the office, and employee insurance.
• Communicate with banks and lead the AM Admin/Fin function.
• Process employee expense reimbursements and ensure timely payment to all payees.
• Prepare monthly financial reports for the CEO and maintain customer payment records.
• Prepare and issue invoices to customers as per contract or deal.
• Coordinate external/internal meetings and events.
• Ensure office equipment and communications systems are functioning.
• Perform other duties assigned by the CEO.

Skills

Budgeting and Forecasting

Cost Accounting

Financial Analysis

Construction Accounting

Project Accounting

Contract Management

Tax Compliance

GAAP Knowledge

Procore

Sage 300

Excel Skills

Interpersonal Communication

Reporting

Problem Solving

Data Analysis

Attention to Detail

Deadline Management

Ethical Judgment

Job description

Overview

Responsibilities cover managing the finance department, maintaining expense records, monitoring expenses, processing cash disbursements for salaries, expenses, and equipment after CEO approval, handling all cash transactions, and ensuring timely petty cash transfers to projects. Additional duties include maintaining an Excel balance sheet, obtaining invoices and checks signed by the CEO, handling bank deposits, managing cash in hand, arranging employee insurance, and serving as the liaison between the bank and the company. The role also leads the AM Admin/Fin and processes employee expense reimbursements.

Other duties include ensuring timely payments to payees, preparing monthly financial reports for the CEO, maintaining customer payment records, and preparing and issuing invoices to customers as per contract or deal. The position also supports external/internal meetings and events, and performs other duties as assigned by the CEO.

Additionally, the role involves preparing and communicating meeting agendas, recording minutes, distributing them to concerned parties, ensuring office equipment and communications are functioning (printers, scanners, PCs, telephones, fax, web page, internet).

Responsibilities

• Manage the finance department and maintain accessible expense records.
• Monitor expenses and approve cash disbursements after CEO approval.
• Handle all cash transactions and pass petty cash to projects on time.
• Maintain an Excel balance sheet and obtain invoices and checks signed by the CEO.
• Manage banking activities, cash in hand at the office, and employee insurance.
• Communicate with banks and lead the AM Admin/Fin function.
• Process employee expense reimbursements and ensure timely payment to all payees with complete payee files.
• Prepare monthly financial reports for the CEO and maintain customer payment records.
• Prepare and issue invoices to customers as per contract or deal.
• Coordinate external/internal meetings and events, and assist with meeting logistics and documentation.
• Ensure office equipment and communications systems are functioning (printers, scanners, PCs, telephones, fax, web page, internet).
• Perform other duties assigned by the CEO.

Requirements & Skills

• Budgeting and Forecasting: Ability to create and manage budgets and forecast financial outcomes.
• Cost Accounting: Understanding and tracking costs related to construction projects, including materials, labor, and overhead.
• Financial Analysis: Analyzing financial data to provide insights into project profitability and overall financial health.
• Industry Knowledge:
  • Construction Accounting: Familiarity with industry-specific accounting principles and practices.
  • Project Accounting: Understanding WIP accounting and the financial aspects of construction projects.
  • Contract Management: Knowledge of construction contracts, change orders, and billing processes.
• Regulatory Compliance:
  • Tax Compliance: Keeping up-to-date with tax regulations and ensuring compliance with local, state, and federal tax laws.
  • GAAP Knowledge: Understanding and applying GAAP in construction accounting.
• Software Proficiency:
  • Construction Accounting Software: Familiarity with Procore, Sage 300 Construction and Real Estate, or Viewpoint.
  • Excel Skills: Strong proficiency in Microsoft Excel for financial modeling, data analysis, and reporting.
• Communication Skills:
  • Interpersonal Communication: Effective communication with project managers, contractors, and other stakeholders to gather and provide financial information.
  • Reporting: Ability to generate and present financial reports to management and project teams.
• Analytical Skills:
  • Problem Solving: Identifying and resolving financial discrepancies and issues.
  • Data Analysis: Analyzing financial data to provide insights and support decision-making.
• Attention to Detail:
  • Accuracy: Ensuring accurate recording of financial transactions and adherence to accounting standards.
  • Reconciliation: Regularly reconciling financial statements and accounts.
• Time Management:
  • Deadline Management: Meeting financial reporting deadlines and ensuring timely completion of tasks.
  • Flexibility: Adapting to changes in project scope, regulations, or company policies.
  • Learning Agility: Keeping up with changes in accounting standards and industry best practices.
• Ethical Judgment:
  • Integrity: Upholding ethical standards in financial reporting and decision-making.
  • Confidentiality: Handling sensitive financial information with discretion.
  • Collaboration: Working with cross-functional teams including project management, procurement, and leadership.