Worforce Supervisor

Probe CX; Makati; On-site; PHP 670,000 - 1,116,000; Full time

Job summary

Probe CX in Makati is seeking a WFM Supervisor to lead forecasting, capacity planning, scheduling, RTM, and reporting with high accuracy.

You will drive data-driven decisions, oversee analysts, and coordinate with client leaders and internal teams to ensure service levels meet expectations. This role emphasizes governance, training, and compliance with data privacy policies while promoting a respectful workplace.

Qualifications

• Minimum 5 years of WFM experience.
• At least 2 years of supervisory experience in a BPO.
• Experience working directly with clients (preferred).
• Amenable to work in Wilcon IT Hub, Makati.

Responsibilities

• Forecasting leadership and capacity planning across client demand drivers.
• Oversee scheduling lifecycle and multi-skill scheduling.
• Lead intraday RTM and real-time decision making.
• Deliver daily/weekly/monthly performance reports and scorecards.
• Coach and develop WFM analysts; manage improvement plans.
• Engage with client leaders and internal teams; communicate risks and insights.
• Ensure compliance with data security and Probe policies.

Skills

WFM experience

Supervisory experience

Client-facing skills

Forecasting & capacity planning

Job description

Responsible For

Lead the Workforce Management (WFM) team, ensuring forecasting, capacity planning, scheduling, real‑time management, and reporting are delivered at high accuracy and consistency. This role drives execution aligned with the client’s demand drivers, governance cadence, and service expectations. The WFM Supervisor ensures analysts stay accountable, performance is optimized, and operational decisions are guided by data.

Main Activities And Responsibilities

• Forecasting Leadership
• Oversee unified volume forecasting across all client demand drivers (satellite changes, billing cycles, tech issues, sports seasonality, digital behaviour).
• Drive scenario‑based modeling (best/mid/worst case) to inform staffing plans and operational readiness.
• Lead forecast calibration and monthly forecast review sessions with stakeholders.
• Capacity Planning Oversight
• Validate supply–demand balancing, shrinkage levels, and staffing recommendations (OT, hiring, cross‑skilling) for PH operations.
• Participate in Demand Planning and Fusion meetings to align capacity with upcoming initiatives.
• Scheduling Management
• Oversee scheduling lifecycle: build, publish, update, shrinkage integration, and leave management.
• Ensure multi‑skill scheduling supports channel mix changes and service requirements.
• Real‑Time Management (RTM)
• Lead intraday steering across queues, including staffing moves, skill activation, and action triggers.
• Ensure absenteeism, AHT spikes, and volume anomalies are addressed quickly
• Reporting Governance
• Validate and deliver daily/weekly/monthly operational performance reports (volumes, AHT, shrinkage, staffing variance, SL, digital trends).
• Oversee scorecard reporting (adherence, productivity, efficiency).
• Leadership & Team Development
• Provide coaching, performance management, and skill development to WFM analysts.
• Document coaching sessions, manage improvement plans, and reinforce accountability.
• Stakeholder Engagement
• Maintain strong working relationships with client leaders and internal Ops/QA/Training teams.
• Communicate risks, drivers, and performance insights clearly and proactively.
• Governance Cadence Execution
• Represent WFM in daily stand‑ups, weekly capacity reviews, GTM meetings, demand‑planning forums, monthly forecast reviews, and quarterly strategy sessions.
• Policy, Compliance & Documentation
• Ensure adherence to Probe/Client policies, including data security, privacy, and reporting hygiene.
• Comply with Probe’s privacy, data protection and information security policies when handling personal data and uphold high standards of data protection, security and fraud prevention in the course of your employment. This extends to being diligent to protect Probe and client data and assets and never sharing passwords, one time passwords (OTP), multi-factor authentication (MFA) with anyone (even colleagues, supervisors or a client), staying alert for suspicious calls, chats or emails asking for account or personal/login information and not clicking on suspicious links.
• Complete all necessary training requirements and professional development opportunities.
• Culture & Workplace Standards
• Promote a respectful, inclusive, and safe environment; address hazards and uphold compliance.
• Ensure a safe, healthy and sustainable workplace for all employees and contractors, report workplace hazards, and provide a safe and positive workplace.
• Actively contribute to Probe’s commitment to fostering a respectful and inclusive workplace by taking proactive measures to identify and eliminate harassment in any form.
• Act ethically with integrity, honesty, and trust, to uphold Probe's compliance culture and maintain the highest standards of business conduct.
• Support our speak up culture and report suspected or actual improper conduct in accordance with our Whistleblower Policy.

Qualifications

• At least 5 years of WFM experience
• Minimum 2 years supervisory experience in a BPO industry
• Experience working directly with clients (preferred).
• Must be amenable to work in Wilcon IT Hub, Makati