Virtual Assistant

MicroSourcing; Quezon City; On-site; PHP 100,000 - 400,000; Full time

Job summary

A leading offshore service provider in Quezon City is seeking a Virtual Assistant to support daily operations. This role involves managing various administrative tasks, preparing reports, and assisting with payroll. Candidates should possess strong organizational skills and proficiency in Microsoft Office. Fresh graduates are welcome to apply, and prior experience, while beneficial, is not required. Join a vibrant and inclusive work environment offering competitive rewards.

Benefits

Competitive rewards

Healthcare coverage on day one

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Qualifications

• Fresh graduates are encouraged to apply.
• Degree in Business Administration, Office Management, or a related field preferred but not mandatory.
• Strong organizational and multitasking skills required.
• Attention to detail and accuracy is necessary.
• Excellent written and verbal communication skills needed.

Responsibilities

• Collect and submit Weekly Status Reports (WSRs) for all cases.
• Maintain and update personnel files accurately.
• Assist with payroll and financial document management.
• Prepare and send the weekly Monday Message to the team.

Skills

Strong organizational skills

Multitasking

Attention to detail

Proficient in Microsoft Office Suite

Excellent communication skills

Education

Degree in Business Administration or Office Management

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Discover your 100% YOU with MicroSourcing!

Position Details

Position: Virtual Assistant

Location: 1880 Avenue Building, 1880 Eastwood Avenue Libis, Quezon City

Work setup & shift: Onsite | Night Shift

You’ll have:

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time‑off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company‑sponsored events and activities.
• Work‑Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Job Summary

The Administrative Assistant plays a critical role in supporting the company's daily operations. This individual will manage various administrative tasks, ensure smooth operations, and assist in key areas such as case management, financial support, and internal communications.

Responsibilities

• Collect and submit Weekly Status Reports (WSRs) for all cases, ensuring accuracy and timely delivery.
• Oversee and monitor the completion of Weekly Status. Reports for all active cases, tracking progress and identifying potential issues.
• Help with downloading the cases.
• Maintain and update personnel files, ensuring all documents are accurate, complete, and up‑to‑date.
• Send financial information to the company accountant.
• Help with payroll.
• Assist with maintaining and updating the company website as needed.
• Help with our learning management system.
• Prepare and send the weekly Monday Message, ensuring all team members are informed and aligned.
• Updating and organizing files containing samples, ensuring easy access and proper record‑keeping.
• Make sure the investigators have their folders in order.
• Ensure investigators have their folders properly organized and complete, supporting case preparation.
• Additional Duties: Assist with other tasks and assignments as assigned.

Qualifications

• Fresh graduates are encouraged to apply.
• A degree in Business Administration, Office Management, or a related field is preferred but not mandatory.
• Strong organizational and multitasking skills.
• Attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Adobe Acrobat).
• Basic understanding of payroll processes and financial document management.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.

Competencies

• Adaptability: Comfortable adjusting to new challenges, workflows, and technologies, willing to learn and grow.
• Team Player: Collaborative and able to work harmoniously with colleagues while maintaining a positive, professional attitude.
• Dependability: Reliable and punctual, with a strong work ethic and commitment to meeting deadlines and company expectations.
• Proactive Attitude: Ability to take initiative, anticipate needs, and offer solutions without requiring constant supervision.

Prior Experience

• Prior experience in administrative or office duties is beneficial but not required. On‑the‑job training will be provided.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU.

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self – we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

*Terms & conditions apply