Utility / Messenger

Mace; Manila; Hybrid; PHP 320,000 - 520,000; Full time

Benefits offered by this job

Hybrid working options

Job summary

Mace is seeking an experienced administrator/office manager in Manila to support onboarding, IT coordination, and records management for a major infrastructure project. This role also involves diary control, travel planning and producing timely reports and presentations.

You will manage diaries for senior staff, coordinate meetings, and organise events while contributing to sustainable delivery goals and a collaborative, inclusive work environment. Hybrid working options available.

Qualifications

• Proficient in MS Office and web-based applications.
• Experience in office management, senior administration or PA support.
• Diary and travel management experience in a professional setting.

Responsibilities

• Supports employee onboarding and coordinates IT requirements across the team.
• Maintains accurate holiday, sickness, filing and archiving records in line with procedures.
• Coordinates correspondence, calls, meeting rooms and internal meeting arrangements.
• Manages diaries and emails for directors and senior team members.
• Produces accurate presentations, reports, minutes and meeting actions to required standards.
• Organises events and workshops while supporting shared commitments to net zero carbon delivery.

Skills

Typing

Office management

PA support

Diary & travel management

Web apps

Tools

MS Office

Web-based tools

Job description

Mace combines global delivery consultancy experience to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

The Project

Mace Consult is bringing together an experienced team to support the delivery of a major infrastructure programme in the Philippines. This is an opportunity for accomplished professionals to play a key role in a complex, multi-site programme, applying international best practice, specialist expertise and collaborative leadership to deliver successful outcomes and lasting impact.

You’ll Be Responsible For

• Supports employee onboarding and coordinates IT requirements across the team.
• Maintains accurate holiday, sickness, filing and archiving records in line with procedures.
• Coordinates correspondence, calls, meeting rooms and internal meeting arrangements.
• Manages diaries and emails for directors and senior team members.
• Produces accurate presentations, reports, minutes and meeting actions to required standards.
• Organises events and workshops while supporting shared commitments to net zero carbon delivery.

You’ll Need To Have

• Proficient in Microsoft Office, including Excel, Word, Outlook and PowerPoint.
• Strong typing skills with experience using web-based applications.
• Proven experience in office management, senior administration or PA support.
• Previous construction industry experience, including diary and travel management.

Our values

Safety first - Going home safe and well:

We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise:

We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing:

We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel:

We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.