US Payroll Administrator

XtendOps, Inc.; Cebu City; On-site; PHP 446,000 - 893,000; Full time

Job summary

XtendOps, Inc. is seeking a payroll administrator in Cebu City to manage US payroll processes using UKG. The role emphasizes accuracy, deadlines, and data integrity while coordinating with HR, Finance, and Operations teams across the US-based client.

Responsibilities include processing payroll, validating timekeeping, reconciling data, and providing timely employee support. Strong numerical skills and strict confidentiality are essential for success in this position.

Qualifications

• Bachelor's degree in Accounting, Finance, HR, Business, or related field.
• 3+ years of payroll administration experience.
• US payroll experience is required.
• Hands-on UKG Payroll experience is required.
• Experience supporting a US-based client or organization is strongly preferred.
• Experience with UKG timekeeping and payroll data validation preferred.
• Knowledge of US payroll processes, deductions, taxes, and timekeeping preferred.
• Experience with US-based Payroll, HR, Finance, and Operations stakeholders preferred.
• Experience with payroll reconciliation, adjustments, and reporting.
• Strong numerical and analytical skills.
• Strong attention to detail and accuracy.
• Ability to work under strict payroll deadlines.
• Ability to handle confidential employee and compensation information.

Responsibilities

• Process payroll transactions accurately and within established deadlines.
• Review employee earnings, deductions, adjustments, and payroll changes.
• Process new hires, terminations, salary changes, bonuses, deductions, and other payroll transactions.
• Validate payroll inputs before processing.
• Ensure payroll transactions are supported by appropriate documentation.
• Review and validate timekeeping information prior to payroll processing.
• Identify missing, inaccurate, or inconsistent payroll data.
• Coordinate corrections with HR, Operations, and employees.
• Perform payroll data audits.
• Perform payroll reconciliation and identify discrepancies.
• Research payroll variances and coordinate resolution.
• Maintain accurate payroll records and documentation.
• Support payroll audits and internal controls.
• Maintain confidentiality of payroll and compensation information.
• Respond to employee payroll inquiries.
• Investigate payroll-related concerns.
• Provide timely updates and resolution.
• Escalate complex issues appropriately.
• Perform payroll activities within UKG.
• Support payroll system testing and enhancements.
• Identify recurring payroll issues and recommend improvements.
• Coordinate with HRIS on system or integration issues.

Skills

Strong numerical skills

Analytical skills

Attention to detail

Ability to meet deadlines

Confidentiality

Education

Bachelor's degree (Accounting/Finance/HR/Business)

Tools

UKG Payroll

UKG Timekeeping

Payroll data validation

Job description

Job Responsibilities

Payroll Processing

• Process payroll transactions accurately and within established deadlines.
• Review employee earnings, deductions, adjustments, and payroll changes.
• Process new hires, terminations, salary changes, bonuses, deductions, and other payroll
• transactions.
• Validate payroll inputs before processing.
• Ensure payroll transactions are supported by appropriate documentation.

Timekeeping & Data Validation

• Review and validate timekeeping information prior to payroll processing.
• Identify missing, inaccurate, or inconsistent payroll data.
• Coordinate corrections with HR, Operations, and employees.
• Perform payroll data audits.

Reconciliation & Controls

• Perform payroll reconciliation and identify discrepancies.
• Research payroll variances and coordinate resolution.
• Maintain accurate payroll records and documentation.
• Support payroll audits and internal controls.
• Maintain confidentiality of payroll and compensation information.

Employee Support

• Respond to employee payroll inquiries.
• Investigate payroll-related concerns.
• Provide timely updates and resolution.
• Escalate complex issues appropriately.

Systems & Process Improvement

• Perform payroll activities within UKG.
• Support payroll system testing and enhancements.
• Identify recurring payroll issues and recommend improvements.
• Coordinate with HRIS on system or integration issues.

Required Qualifications & Characteristics

• Bachelor's degree in Accounting, Finance, Human Resources, Business, or related field
• preferred.
• 3+ years of payroll administration experience.
• US payroll experience is required.
• Hands-on UKG Payroll experience is required.
• Experience supporting a US-based client or organization is strongly preferred.
• Experience with UKG timekeeping and payroll data validation preferred.
• Knowledge of US payroll processes, deductions, taxes, and timekeeping preferred.
• Experience working with US-based Payroll, HR, Finance, and Operations stakeholders preferred.
• Experience with payroll reconciliation, adjustments, and reporting.
• Strong numerical and analytical skills.
• Strong attention to detail and accuracy.
• Ability to work under strict payroll deadlines.
• Ability to handle confidential employee and compensation information.