Strategic Sales Coordination Specialist

Private Advertiser; Philippines; On-site; PHP 335,000 - 670,000; Full time

Job summary

Private Advertiser is seeking a Management Coordination Officer in the Philippines to streamline sales administration, document processing, and cross-functional coordination within the Customer Relations Team. The role emphasizes accuracy, initiative, and collaborative problem-solving to drive performance.

You will oversee database management, reporting, and scheduling for the CEO and CGCR, while liaising with multiple departments to meet deadlines and ensure seamless operations.

Qualifications

• Bachelor’s degree in Business, Marketing, or related fields.
• Minimum of 2 years experience in sales, marketing, digital marketing, or administrative roles.

Responsibilities

• Assist the DCR/CRM with all sales requirements.
• Process and maintain sales documents: Sales Orders, Variation Orders, SOF amendments, cancellations, and commission requests.
• Custodian of sales forms and literature; maintain inventory of materials.
• Input sales data into designated systems and coordinate with Finance for reconciliation.
• Prepare and maintain sales qualification materials.
• Coordinate with other departments on sales-related tasks and incentive claims.
• Prepare and proof accreditation and bidding documents for clients.
• Ensure timely submission and consistency of technical and non-technical documents.
• Coordinate across departments to meet deadlines.
• Liaise between RSPD, MCD, and Customer Relations for lead assignments, quota tracking, and goal monitoring.
• Attend sales meetings and training sessions.
• Assist Chief of Growth & Customer Relations with memos, reports, filing, and scheduling.
• Organize meetings, book rooms, manage travel itineraries, and prepare minutes of meetings.
• Create and maintain client databases.
• Support email marketing campaigns in coordination with RCO/CDBO.
• Consolidate data and prepare reports: MSER, sales requests, orders, variation orders, lost/canceled/hold projects, and monthly/quarterly/annual reports.
• Maintain accuracy and completeness of all sales-related records and databases.
• Manage complex scheduling, meetings, and daily calendars.
• Arrange flights, hotels, and travel documents.
• Communicate and coordinate with internal teams and external stakeholders.
• Welcome guests and handle C-Level matters with discretion and professionalism.
• Perform tasks assigned by management.

Skills

Organization

Analytical thinking

Decision making

Multitasking

Interpersonal skills

Team collaboration

Discipline

Education

Bachelor’s degree in Business, Marketing, or related fields

Job description

Private Advertiser is seeking a Management Coordination Officer in the Philippines to streamline sales administration, document processing, and cross-functional coordination within the Customer Relations Team. The role emphasizes accuracy, initiative, and collaborative problem-solving to drive performance.

You will oversee database management, reporting, and scheduling for the CEO and CGCR, while liaising with multiple departments to meet deadlines and ensure seamless operations.