Senior Proposal Coordinator Night Shift

Arcadis; Manila; On-site; PHP 600,000 - 900,000; Full time

Job summary

Arcadis Manila is seeking a Proposal Coordinator to join the Pursuit and Sales Enablement Team. You will coordinate and manage proposals across Arcadis businesses, train coordinators, and ensure timely submission of deliverables.

You will work with regional teams and other departments to build compliant, compelling responses. The role requires at least five years of proposal-related experience, excellent English communication, and strong organizational skills to meet tight deadlines and support

Qualifications

• Five years of experience coordinating, scheduling, editing, and producing proposals, statements of qualifications, reports, pre-qualifications, or presentations.
• Bachelor's degree in Marketing, English, Business Administration or Engineering related field.
• Excellent English verbal and written communication; strong computer skills with MS Office, especially Word and PowerPoint/Presentations and InDesign.
• Experience using Adobe Acrobat.
• Outstanding organizational and logistical skills.
• Ability to work under intense deadlines and respond to last-minute requests and compressed production schedules.
• Ability to take initiative and work independently.

Responsibilities

• Coordinate and manage proposals for all Arcadis businesses.
• Train Proposal Coordinators and guide the Arcadis Way of Client Development.
• Manage team workload and ensure timely submission of deliverables.
• Review proposal documents for technical and financial accuracy and risk.
• Collaborate with regional Pursuit Teams and Bid Managers to plan proposals and capture win themes.
• Respond to EOIs or RFQs ensuring compliance with requirements.
• Coordinate support from marketing, HR, finance, and technical teams as needed.
• Create and update client capability statements and presentations.
• Provide weekly summaries of team activities and resource distribution.
• Facilitate gateway meetings and bid reviews; build proposal templates when needed.

Skills

MS Office

Adobe Creative Suite

Proposal coordination

Supervisory experience

English communication

Organizational skills

Deadline driven

Initiative

Education

Bachelor's Degree (Marketing, English, Business Administration or Engineering related)

Tools

InDesign

Photoshop

Adobe Acrobat

Job description

Job Description:

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

To become part of the Pursuit and Sales Enablement Team (PSET) coordinating and managing proposals for all parts of the Arcadis businesses.

Role accountabilities:

• Assist the Team Leader in training the Proposal Coordinators, provide guidance to the team on the Arcadis Way of Client Development and liaise with section managers on required trainings
• Manage the team's workload by assigning requests to Proposal Coordinators and ensure timely submission of deliverables by monitoring team's work progress and assigning additional resources or adjusting time shift, if necessary
• Review and evaluate the proposal documents including technical, financial and provide guidance on any risks realised.
• Work collaboratively with the Regional Pursuit Teams and Bid Managers to prepare proposal matrix plans to meet the objectives of Clients and to determine the key win themes/messages needed throughout a proposal.
• Manage proposals to the Arcadis Way of Proposal Management for high level of service to the business.
• Respond to Expressions of Interest (EOIs) or Requests for Qualifications/Quotations (RFQs) and other proposal-related requests and ensure that the response is compliant with RFP or EOI requirements.
• Obtain support from other departments (including marketing, HR, finance & technical) as required in preparing the proposal.
• Assist in creating and updating client specific capability statements and presentations.
• Obtain feedback from proposals for “lessons learned” to incorporate in future proposals.
• Provide section managers weekly summary of team's activities, including active proposals and resource distribution
• Collaborate and interact with diverse Arcadis colleagues throughout Arcadis globally.
• Responsible for coordinating the pursuit process from kick-off meetings through the production of client response template, editing, formatting, collating, proofreading and electronic delivery of proposals such as Expressions of Interest (EOIs) or Requests for Qualifications/Quotations (RFQs) and other proposal-related requests. Understand the bid process and work collaboratively with the Pursuits Team to build bid plans and schedules.
• Facilitate gateway proposal meetings with the Pursuit Team, bid meetings, approval meetings and chasing of identified actions, as required.
• Create proposal templates for submissions when the Centralized Bid Team does not have capacity.
• Support with Client Development needs across all sectors and countries.
• Contribute, participate and provide support on the continuous process improvement of the Manila Shared Services Team.
• Perform other related tasks as needed

Qualifications & Experience:

• Proficiency with MS Office Application.
• Knowledge in Adobe Creative Suite (InDesign, Photoshop) is an advantage.
• With minimum of five years of experience coordinating, scheduling, editing, and producing proposals, statement of qualifications, reports, pre-qualifications, or presentations.
• Supervisory experience is an advantage
• Bachelor's Degree (Marketing, English, Business Administration or Engineering related etc.)
• Excellent English verbal and written communication, strong computer skills with proficiency in MS Office Suite, especially Word and Presentation and lnDesign.
• Experience in using AdobeAcrobat
• Outstanding organizational and logistical skills
• Ability to work under intense deadlines and respond to last minute requests and compressed production schedules.
• Ability to take initiative and exercise commitment and dedication while working independently

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day, which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. At Arcadis, you will have the opportunity to build the career that is right for you. Because each Arcadian has their own motivations, their own career goals. And, as a ‘people first’ business, it is why we will take the time to listen, to understand what you want from your time here, and provide the support you need to achieve your ambitions.