Senior Proposal Coordinator (Night Shift)

Arcadis Consulting Middle East Limited; Makati; On-site; PHP 670,000 - 1,004,000; Full time

Job summary

Arcadis is seeking a Proposal Coordinator to join the Pursuit and Sales Enablement Team in Manila. You will coordinate and manage proposals across Arcadis businesses, ensuring timely submissions and adherence to client requirements.

Responsibilities include staffing the team, reviewing documents for technical, financial, and compliance aspects, and developing proposal templates. Strong MS Office and organizational skills are essential, with Adobe tools as a plus.

Qualifications

• 5+ years coordinating, scheduling, editing, and producing proposals or related documents.
• Bachelor's degree in marketing, English, business, or engineering-related field.
• Excellent English verbal and written communication; strong MS Office skills.

Responsibilities

• Coordinate and manage proposals for Arcadis businesses.
• Assist in training Proposal Coordinators and guide teams in Arcadis practices.
• Monitor workload, allocate resources, and ensure timely submission of deliverables.

Skills

MS Office

Proposal coordination

English communication

Organizational skills

Independent work

Education

Bachelor's Degree (Marketing, English, Business Admin or Engineering-related)

Tools

Adobe InDesign

Photoshop

Adobe Acrobat

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

To become part of the Pursuit and Sales Enablement Team (PSET)coordinating and managing proposals for all parts of the Arcadisbusinesses.

Role accountabilities:

• Assist the Team Leader in training the Proposal Coordinators,provide guidance to the team on the Arcadis Way of ClientDevelopment andliaisewithsectionmanagers onrequiredtrainings
• Manage the team's workload by assigning requests to ProposalCoordinators and ensure timely submission of deliverables bymonitoring team's work progress and assigning additional resourcesor adjustingtimeshift,ifnecessary
• Review and evaluate the proposal documents including technical,financialand provideguidanceon anyrisksrealised.
• Work collaboratively with the Regional Pursuit Teams and BidManagers to prepare proposal matrix plans to meet the objectivesof Clients and to determine the key win themes/messages neededthroughoutaproposal.
• Manage proposals to the Arcadis Way of Proposal Management forhighlevel of servicetothe business.
• Respond to Expressions of Interest (EOIs) or Requests forQualifications/Quotations (RFQs) and other proposal-relatedrequests and ensure that the response is compliant with RFP orEOIrequirements.
• Obtain support from other departments (including marketing, HR,finance&technical)asrequiredinpreparingtheproposal.
• Assist in creating and updating client specific capability statementsandpresentations.
• Obtain feedback from proposals for “lessons learned” to incorporateinfuture proposals.
• Provide section managers weekly summary of team's activities,includingactive proposals andresource distribution
• Collaborate and interact with diverse Arcadis colleagues throughoutArcadis globally.
• Responsible for coordinating the pursuit process from kick-offmeetings through the production of client response template,editing, formatting, collating, proofreading and electronic delivery ofproposals such as Expressions of Interest (EOIs) or Requests for Qualifications/Quotations (RFQs) and other proposal-relatedrequests. Understandthebidprocessandworkcollaborativelywith thePursuits Teamtobuildbidplans andschedules.
• Facilitate gateway proposal meetings with the Pursuit Team, bidmeetings, approval meetings and chasing of identified actions, asrequired.
• Create proposal templates for submissions when the CentralizedBidTeamdoesnothavecapacity.
• Support with Client Development needs across all sectors andcountries.
• Contribute, participate and provide support on the continuousprocessimprovementoftheManila SharedServicesTeam.
• Performother relatedtasksasneeded

Qualifications & Experience:

• Proficiency with MS Office Application.
• Knowledge in Adobe Creative Suite (InDesign, Photoshop) is an advantage.
• With minimum of five years of experience coordinating, scheduling, editing, and producing proposals, statement of qualifications, reports, pre-qualifications, or presentations.
• Supervisory experience is an advantage
• Bachelor's Degree (Marketing, English, Business Administration orEngineeringrelated etc.)
• Excellent English verbal and written communication, strongcomputer skills with proficiency in MS Office Suite, especially WordandPresentation andlnDesign.
• ExperienceinusingAdobeAcrobat
• Outstandingorganizationalandlogisticalskills
• Ability to work under intense deadlines and respond to last minuterequestsandcompressed production schedules.
• Ability to take initiative and exercise commitment and dedicationwhileworking independently

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills‑based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day, which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. At Arcadis, you will have the opportunity to build the career that is right for you. Because each Arcadian has their own motivations, their own career goals. And, as a ‘people first’ business, it is why we will take the time to listen, to understand what you want from your time here, and provide the support you need to achieve your ambitions.