Senior Order Fulfilment and Distribution Specialist

Phia LLC; Boston; On-site; PHP 5,356,000 - 10,225,000; Full time

Job summary

SOPHiA GENETICS is seeking a Senior Order Fulfilment and Distribution Specialist to own orders from entry to delivery across North America and Latin America. You will coordinate temperature-sensitive air-freight shipments and work with production, sales, and logistics partners to ensure reliable service across time zones.

Location is Boston with a hybrid schedule; you will also support the US distribution model and collaborate with a US 3rd-party logistics partner as needed.

Qualifications

• Experience in end-to-end order fulfilment and distribution.
• Hands-on international shipping between regions with cold-chain requirements.
• Familiarity with US customs/import rules for regulated products.

Responsibilities

• Own the end-to-end order fulfilment process from order entry to shipment and delivery.
• Coordinate international shipments ensuring cold-chain and air-freight requirements.
• Serve as regional contact for customer requests and delivery issues across time zones.
• Manage orders with US warehouse and third-party logistics partner.

Skills

Order fulfilment

Distribution

International shipping

Cold-chain

Air freight

Pharma/Healthcare

Job description

Do you bring hands-on experience managing international order fulfilment and air-freight cold-chain distribution for pharmaceutical, medical device or reagent products? Are you ready to own orders from customer request through delivery across North America and Latin America?

If this sounds like you and you are driven by purpose, join the SOPHiA GENETICS Operations team as a Senior Order Fulfilment and Distribution Specialist and enable us to make a positive impact on the outcomes for cancer and rare disease patients worldwide.

Our Mission

We believe there is a smarter, more data-driven way to make decisions in healthcare and our cloud-native AI powered SOPHiA DDM Platform makes that vision a reality on a daily basis. You will have direct input to our mission to democratize data-driven medicine for the ultimate benefit of cancer and rare disease patients across the globe.

Your Mission

You will be the focal point for order fulfilment and distribution across North America and Latin America, managing the process from customer order entry through international shipment and confirmed delivery. Working closely with production, sales, sales operations and logistics partners, you will help ensure customers receive temperature-sensitive products reliably while navigating the customs and import requirements of the region.

You will also manage orders fulfilled through our US third-party logistics partner and support the operation as our US distribution model evolves.

The value you add

• Own the end-to-end order fulfilment process, from receiving and entering customer orders through shipment coordination, follow-up and delivery.
• Coordinate international shipments from Europe to customers across North America and Latin America, ensuring cold-chain and air-freight requirements are met.
• Serve as the regional point of contact for customer requests and delivery issues, providing timely support within the customers’ time zones.
• Manage orders fulfilled through the US warehouse and the relationship with the third-party logistics provider.
• Collaborate with production, sales and sales operations colleagues to maintain clear communication and reliable service throughout the order lifecycle.

We know that every background is different, but to be best set for success we see you bringing:

• Demonstrable experience across both order fulfilment and distribution, including receiving customer orders, processing them and managing the associated logistics.
• Hands‑on international shipping experience between Europe and the United States or Latin America; experience limited to domestic US distribution will not be sufficient for this role.
• Practical experience managing temperature‑controlled cold‑chain shipments by air freight.
• Distribution experience within pharmaceuticals, healthcare, medical devices, reagents or a closely related regulated product environment.
• Familiarity with US customs, importation rules and the documentation requirements relevant to regulated, temperature‑sensitive products.
• Spanish language skills would be valuable when supporting customers and colleagues across Latin America, but are not required.

You will be joining an organization with the patient at the heart of every decision and action, driven by purpose as we pursue exponential growth.

Business recognition and accolades include:

• World's most innovative companies (Top 10)
• World's smartest companies (Top 50)
• 100 Best Places to Work in Boston
• Top 10 European Tech Startup
• Top 10 European biotechs startup to watch
• Top 25 East-Coast Biotech to watch

Our benefits package is comprehensive, but varies internationally in-line with local standards and laws. You can discuss a full breakdown with us, but as a brief overview:

US:

• Outstanding Medical, Dental & Vision with 90% Employer Contribution
• Company matched 401K at 4%
• Company-paid short & long-term disability insurance
• FSA commuter benefits
• 20 Days PTO, increasing to 25 with tenure; 5 Days Sick and 14 Public Holidays
• Free EAP

Our DNA

Like the strands of DNA itself, SOPHiA GENETICS and the team are deeply interconnected and reliant on each other to deliver. There are common threads across the team. Things that bind us together. Those things are Relentless Curious; Resilient & Nimble and Fearlessly Adventurous

Our Virtues

At SOPHiA GENETICS we established our 7 Virtues to clarify how our principles show up each day through action. We Decide; We Do; We Collaborate; We Innovate; We Empower; We Adapt and We Learn.

At the centre of our Virtues is our Mantra, We Care, which provides a constant reminder of the compassionate, benevolent, and hopeful nature of our mission and how it should be threaded through each of our Virtues and everything we do. Learn more about our DNA and Virtues on our Careers portal

The Process

We use the power of AI to help our partners make decisions. If you’re utilizing AI in your search and application process, why not use some of these prompts, or read our AI guide.

‘What impact can I expect to have on the world by working at SOPHiA GENETICS?’

‘I have an interview with SOPHiA GENETICS. What should I know before I meet with them?’

‘I am a *job title* - What can SOPHiA GENETICS offer my career?’

Suitably qualified candidates will be invited through an interview and screening process where you will speak with members of our Talent Acquisition Team, the hiring leader alongside key colleagues and stakeholders from across the business.If you need additional support for accessibility, please contact our TA team for assistance.

Starting Date: ASAP

Location: Boston, MA - Hybrid 3x/week in office

Contract: Permanent

MA Pay Range: Specialist $71,250 - $143,750 | Senior Specialist $88,000 - $168,000

Disclaimer:The estimated pay range represents a good faithestimate of what the Company expects to pay a successful applicant for the listed position andappliesspecificallyto candidates based in Massachusetts. Due to various factors, the estimated pay range may vary in other locations. Should the level or location of the role change during the hiring process, the applicable base range may be updated accordingly. Compensation decisions are dependent on several factors including, but not limited to, an individual’s qualifications, job related skills, years of experience, location, relevant education or training, internal equity, and alignment with market data. The range does not include benefits, and if applicable, bonus, commission, or equity.