Senior Executive Assistant

AECOM; Taguig; On-site; PHP 700,000 - 1,100,000; Full time

Benefits offered by this job

Day 1 onboarding

Medical benefits

Dental benefits

Vision benefits

Life insurance

Paid time off

Job summary

AECOM, a global infrastructure leader, is seeking a Senior Executive Assistant (Level 10) to support senior executives and directors. You will coordinate calendars, communications, travel, meetings, budgets and vendor relations, with responsibilities spanning cross-regional workshops and confidential briefings.

The role requires 3–5 years supporting global stakeholders, exceptional communication skills, and proficiency in MS Office (Excel, PowerPoint).

Qualifications

• Must have 3 to 5 years of experience supporting global stakeholders end-to-end.
• Excellent communication skills - written and spoken
• Proficiency in MS Office particularly Excel and PowerPoint.
• Must be willing to work fixed night shifts and 3 days onsite per week.

Responsibilities

• Executive-Level Calendar Leadership: Manage high-volume and dynamic calendars for senior leaders, including cross-functional, global engagements; make independent scheduling decisions.
• Executive Communication Gatekeeping: Draft, screen, and manage communications with professionalism and appropriate tone; escalate issues requiring executive attention.
• Strategic Travel & VIP Coordination: Oversee international and domestic travel with complex itineraries; coordinate with travel providers and internal teams to prevent issues.
• High-Level Meeting & Event Management: Organize executive-level meetings, board reviews, cross-regional workshops; prepare briefing materials and follow-ups on decisions.
• Advanced Expense and Budget Oversight: Track budgets, forecast needs, coordinate with Finance and Procurement for approvals.
• Executive-Grade Reporting & Analysis: Develop strategic reports and dashboards for executive decision-making.
• Vendor, Procurement & Legal Coordination: Handle vendor onboarding, contracts, and invoice disputes in coordination with Legal and Finance.

Skills

Calendar management

Executive communication

Travel coordination

Meeting & event management

Budget oversight

Reporting & analysis

Vendor coordination

Tools

Excel

PowerPoint

Job description

• Legal Entity: AECOM Global Business Services - Philippines ROHQ
• Business Line: Geography OH
• Work Location Model: Hybrid
• Operating Group: Group Support

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

Job Brief

The Senior Executive Assistant (Level 10) supports senior executives and directors, delivering high-level executive coordination, decision-ready communication support, and oversight of sensitive logistics. The role also champions internal comms, vendor alignment, and event leadership.

Responsibilities & Duties

• Executive-Level Calendar Leadership
  Manage high-volume and dynamic calendars for senior leaders, often involving cross-functional, global, and high-stakes engagements. Make independent decisions on scheduling conflicts, apply executive judgment, and ensure calendar alignment with strategic priorities and business goals.
• Executive Communication Gatekeeping
  Serve as the first line of contact for internal and external stakeholders on behalf of the executive. Draft, screen, and manage communications with professionalism, tone alignment, and sensitivity to audience and business context. Escalate and filter issues requiring executive attention.
• Strategic Travel & VIP Coordination
  Oversee complex international and domestic travel for senior executives, including multi-leg itineraries, offsite arrangements, high-security requirements, and contingency planning. Coordinate closely with travel providers, vendors, and internal teams to anticipate and resolve challenges before they occur.
• High-Level Meeting & Event Management
  Independently organize and manage executive-level meetings, board reviews, cross-regional workshops, and stakeholder summits. Prepare briefing materials, strategic agendas, and executive summaries. Take ownership of follow-through on decisions, actions, and cascading communications.
• Advanced Expense and Budget Oversight
  Manage expense workflows with a higher level of scrutiny, forecasting, and proactive issue resolution. Track departmental or project-related budgets, reconcile with Finance, and liaise with Procurement for complex approvals, vendor reconciliations, and early release payment requests.
• Executive-Grade Reporting & Analysis
  Develop and maintain key executive documents such as strategic reports, performance dashboards, confidential briefings, and decision memos. Interpret data and format information in a way that enables executive decision-making.
• Vendor, Procurement & Legal Coordination
  Handle end-to-end coordination for vendor onboarding, PO creation, legal contract routing, and invoice disputes. Collaborate with Legal and Finance for confidentiality agreements, COIs, and compliance documents on behalf of the executive’s function.

Qualifications

• Must have at least 3 to 5 years of experience supporting global stakeholder; end-to-end.
• Excellent communication skills - written and spoken
• Proficiency in MS Office particularly Excel and PowerPoint.
• Must be willing to work fixed night shifts and 3 days onsite per week.

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,well-being resources, employee assistance program, business travel insurance, and service recognition awards.

• medical
• dental
• vision
• life
• AD&D
• disability benefits
• paid time off
• leaves of absences
• voluntary benefits
• perks
• flexible work options
• well-being resources
• employee assistance program
• business travel insurance
• service recognition awards

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

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