Senior Associate, Technical Services (Operational Readiness)

Vena Energy (Philippines); Makati; On-site; PHP 1,200,000 - 1,800,000; Full time

Job summary

Vena Energy (Philippines) is seeking an Operational Readiness Senior Associate to ensure projects are ready for safe, reliable operation upon commissioning and turnover. You will bridge the gap between Construction and O&M, coordinating readiness plans, documentation, training, and spare parts mobilization across EPC, BD, and Owner’s Engineers.

Focus areas include regulatory compliance with NGCP, DOE, ERC, and IEMOP, development of SOPs and training programs, maintenance planning, and a

Qualifications

• Bachelor’s Degree in Electrical Engineering (Registered Electrical Engineer required).
• 5-8 years of experience in power plant operations, maintenance, or commissioning, with at least 1 year in a supervisory role.
• Strong understanding of renewable power plant systems (solar, wind, BESS) and interconnection facilities (substation/TL).
• Familiarity with NGCP/DU/EC standards, PGC/PDC, WESM Rules, and ERC/DOE compliance processes.
• Proven experience managing cross-functional coordination between EPC, BD, O&M, and regulatory stakeholders.
• Strong planning, documentation, and communication skills with the ability to manage multiple concurrent projects.
• Willingness to conduct periodic site visits to projects under commissioning or near turnover.

Responsibilities

• Monitor the EPC/O&M provider’s development of comprehensive O&M Readiness Plans covering people, processes, systems, and documentation for each project nearing completion.
• Define and monitor readiness milestones aligned with PCATC, CTE, FCATC, and COD timelines.
• Ensure that all required as-built drawings, OEM manuals, commissioning reports, and test certificates are compiled and turned over from EPC to the O&M team.
• Coordinate readiness reviews and acceptance walkdowns to confirm operational readiness before plant takeover.
• Work closely with the O&M Team in developing the O&M organization structure, including required headcount, job roles, and responsibilities for site operations.
• Identify and monitor implementation of training programs for operations personnel in coordination with OEMs, EPCs, and Owner’s Engineers.
• Oversee development of Standard Operating Procedures (SOPs), Emergency Response Plans, and Safety Work Instructions.
• Oversee EPC/O&M provider’s establishment of the maintenance management system and ensure preventive maintenance schedules are in place.
• Validate spare parts lists, tooling, and special equipment requirements with EPC and OEMs.
• Coordinate the transfer and inspection of spare parts and consumables to site warehouses.
• Review plant performance guarantees, testing results, and warranties to ensure alignment with O&M requirements.
• Ensure compliance with NGCP/DU/EC standards, WESM registration, and DOE/ERC post-energization requirements.
• Coordinate with IEMOP and internal commercial teams for market registration, metering readiness, and WESM integration.
• Oversee the preparation of operational documentation required for ERC COC, DOE COE-GET, and other regulatory submissions.
• Ensure that operational parameters and controls are consistent with the Power Supply Agreement (PSA) or GEA Rules and interconnection agreements.
• Lead the EPC-to-O&M handover process, ensuring all punch lists and performance tests are turned over to the O&M Team.
• Serve as the single point of contact between Construction Team, EPC, Business Development Team, and O&M Team during transition.
• Verify that warranties, performance bonds, and defect liability responsibilities are properly documented and transferred.
• Support operations ramp-up and performance monitoring during the first months of commercial operation.

Skills

Cross-functional coordination

Planning & documentation

Stakeholder management

Site visits

Regulatory awareness

Education

Bachelor’s Degree in Electrical Engineering

Job description

Job Summary:

The Operational Readiness Senior Associate is responsible for ensuring that each project is fully prepared for safe, reliable, and compliant operation upon commissioning and commercial turnover. This role bridges the gap between Construction Team and O&M Team, overseeing all readiness activities—from technical documentation and asset registration to maintenance planning, manpower training, and spare parts mobilization. The position requires strong technical knowledge of power plant systems, grid interconnection assets (substation and TL), and regulatory processes with NGCP, DOE, ERC, and IEMOP. The Operational Readiness Senior Associate ensures that all operational, technical, and commercial prerequisites are in place before project handover.

Key Responsibilities:

Operational Readiness Planning

• Monitor the EPC/O&M provider’s development of comprehensive O&M Readiness Plans covering people, processes, systems, and documentation for each project nearing completion.
• Define and monitor readiness milestones aligned with PCATC, CTE, FCATC, and COD timelines.
• Ensure that all required as-built drawings, OEM manuals, commissioning reports, and test certificates are compiled and turned over from EPC to the O&M team.
• Coordinate readiness reviews and acceptance walkdowns to confirm operational readiness before plant takeover.

O&M Organization and Capability Building

• Work closely with the O&M Team in developing the O&M organization structure, including required headcount, job roles, and responsibilities for site operations.
• Identify and monitor implementation of training programs for operations personnel in coordination with OEMs, EPCs, and Owner’s Engineers.
• Oversee development of Standard Operating Procedures (SOPs), Emergency Response Plans, and Safety Work Instructions.

Technical and Maintenance Preparation

• Oversee EPC/O&M provider’s establishment of the maintenance management system and ensure preventive maintenance schedules are in place.
• Validate spare parts lists, tooling, and special equipment requirements with EPC and OEMs.
• Coordinate the transfer and inspection of spare parts and consumables to site warehouses.
• Review plant performance guarantees, testing results, and warranties to ensure alignment with O&M requirements.

Regulatory and Commercial Readiness

• Ensure compliance with NGCP/DU/EC standards, WESM registration, and DOE/ERC post-energization requirements.
• Coordinate with IEMOP and internal commercial teams for market registration, metering readiness, and WESM integration.
• Oversee the preparation of operational documentation required for ERC COC, DOE COE-GET, and other regulatory submissions.
• Ensure that operational parameters and controls are consistent with the Power Supply Agreement (PSA) or GEA Rules and interconnection agreements.

Turnover and Transition Management

• Lead the EPC-to-O&M handover process, ensuring all punch lists and performance tests are turned over to the O&M Team.
• Serve as the single point of contact between Construction Team, EPC, Business Development Team, and O&M Team during transition.
• Verify that warranties, performance bonds, and defect liability responsibilities are properly documented and transferred.
• Support operations ramp-up and performance monitoring during the first months of commercial operation.

Qualifications:

• Bachelor’s Degree in Electrical Engineering (Registered Electrical Engineer required).
• 5-8 years of experience in power plant operations, maintenance, or commissioning, with at least 1 years in a supervisory role.
• Strong understanding of renewable power plant systems (solar, wind, BESS) and interconnection facilities (substation/TL).
• Familiarity with NGCP/DU/EC standards, PGC/PDC, WESM Rules, and ERC/DOE compliance processes.
• Proven experience managing cross-functional coordination between EPC, BD, O&M, and regulatory stakeholders.
• Strong planning, documentation, and communication skills with the ability to manage multiple concurrent projects.
• Willingness to conduct periodic site visits to projects under commissioning or near turnover.