Sales Operations & Admin Specialist

WorkMatePro; Cebu City; On-site; Confidential; Full time

Job summary

WorkMatePro in Cebu City, Philippines, is seeking a highly organised Sales & Admin Specialist to provide administrative and customer service support to the Sales Team. You will coordinate between customers, external sales representatives, Operations, and Finance to handle inquiries, quotations, orders, and follow-ups efficiently.

The role also supports compliance activities, reporting, and continuous improvement while growing knowledge for future progression into a Technical Sales role.

Qualifications

• Bachelor's degree preferred.
• 1–3 years of experience in sales administration, customer service, sales support, or a similar role.
• Strong customer service and communication skills.
• Excellent attention to detail and accuracy.
• Strong organiseral and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong follow-up and problem-solving skills.
• Proficiency in Microsoft Office and/or Google Workspace.
• Ability to work collaboratively with Sales, Operations, Customer Service, Finance, and other teams.
• Ability and willingness to learn CRM and business management systems.

Responsibilities

• Provide customers with accurate ETA information and regular order status updates.
• Support the Sales Team with customer enquiries relating to quotations, orders, deliveries, and sales activities.
• Follow up on open sales calls, customer requests, and outstanding purchase orders.
• Liaise with customers to confirm quotation due dates, project requirements, and other relevant information.
• Take ownership of customer enquiries and coordinate with the appropriate internal teams to ensure timely resolution.
• Manage and monitor OTIF (On Time In Full) performance of sales jobs.
• Create, maintain, and update customer opportunities, quotations, sales activities, and related information within M1 CRM.
• Support external Sales Representatives by entering and updating information in M1 when they are working remotely or on customer sites.
• Monitor M1 data quality, accuracy, consistency, and system usage.
• Support Veripoint and other compliance-related initiatives.

Skills

Customer service

Communication

Attention to detail

Time management

Multitasking

Follow-up

Problem solving

MS Office

Google Workspace

CRM systems

Team collaboration

Education

Bachelor's degree preferred

Tools

M1 CRM

Job description

WorkMatePro in Cebu City, Philippines, is seeking a highly organised Sales & Admin Specialist to provide administrative and customer service support to the Sales Team. You will coordinate between customers, external sales representatives, Operations, and Finance to handle inquiries, quotations, orders, and follow-ups efficiently.

The role also supports compliance activities, reporting, and continuous improvement while growing knowledge for future progression into a Technical Sales role.