Sales Administration & Operations Coordinator

Dizon Farms; Taguig; On-site; PHP 300,000 - 420,000; Full time

Job summary

Dizon Farms in Taguig, Philippines, is seeking a Sales Administration Assistant to provide clerical and operational support to the Sales Department. You will process sales orders, quotations, contracts, and maintain customer records, while coordinating with internal teams to ensure accurate and timely transactions.

The role requires a bachelor's degree in a business-related field, 1–2 years' sales administration or administrative experience, and strong Excel and MS Office skills.

Qualifications

• Bachelor's degree in business-related field is required or preferred.
• 1-2 years of experience in sales administration or administrative work is preferred.
• Proficiency in Microsoft Office, esp. Excel, Word and PowerPoint.
• Experience with ERP/CRM systems is advantageous.
• Strong organization, communication and time-management skills.

Responsibilities

• Prepare and process sales orders, quotations, contracts, and other sales-related documents.
• Monitor and update customer accounts and sales databases.
• Assist the sales team with report generation and data analysis.
• Track sales performance and prepare periodic sales reports.
• Maintain accurate records of sales transactions and customer information.
• Organize and maintain files, documents, and records related to sales activities.
• Prepare correspondence, presentations, and meeting materials.
• Schedule meetings and coordinate sales-related activities.
• Manage incoming inquiries and direct them to appropriate sales personnel.
• Liaise with Operations, Logistics, Finance, and Customer Service departments to ensure smooth processing of orders.
• Monitor order status and delivery schedules.
• Assist in resolving issues related to orders, billing, and customer concerns.
• Generate daily, weekly, and monthly sales reports.
• Monitor sales targets and achievements.
• Maintain dashboards and sales tracking tools.
• Analyze trends and provide administrative support for sales planning activities.

Skills

Excel proficiency

Organizational skills

Communication skills

Time management

Multitasking

Education

Bachelor's degree in Business Administration/Marketing/Management or related field

Tools

ERP systems

CRM systems

Job description

Dizon Farms in Taguig, Philippines, is seeking a Sales Administration Assistant to provide clerical and operational support to the Sales Department. You will process sales orders, quotations, contracts, and maintain customer records, while coordinating with internal teams to ensure accurate and timely transactions.

The role requires a bachelor's degree in a business-related field, 1–2 years' sales administration or administrative experience, and strong Excel and MS Office skills.