Quoting And Invoicing Specialist

Sharesource; Makati; Hybrid; PHP 279,000 - 558,000; Full time

Benefits offered by this job

Remote/Hybrid flexibility

Work-life balance

Open culture

Supportive team

Learning & growth

B-Corp values

Job summary

Sharesource is seeking a Quoting and Invoicing team member to prepare accurate quotes for products and services for a Fire Safety Solutions partner in AU. The role involves gathering customer requirements from the Australia team, preparing costed quotes, and collaborating with sales, technicians, and suppliers to ensure feasible pricing and terms.

Remote plus hybrid flexibility is offered, with local Philippines base.

Qualifications

• 3–5 years of experience in quoting, estimating and invoicing in construction, service delivery, fire protection, or engineering.
• Strong grasp of engineering concepts to interpret project specs and provide precise quotes.
• Knowledge of building services/facilities maintenance operations.
• Self-motivated, proactive problem solver.
• Strong written and verbal English communication.
• Good computer and administration skills.

Responsibilities

• Gather information with Australia-based team to prepare quotes.
• Prepare detailed quotes with cost breakdowns and terms.
• Collaborate with Sales, Quoting and Invoicing, Technicians & Supervisors, Subcontractors and Suppliers.
• Review and refine quoting processes to improve efficiency and accuracy.
• Analyze pricing structures, costs and market conditions to ensure competitive quotes.

Skills

Quoting & invoicing

Pricing analysis

English communication

Collaboration

Attention to detail

Tools

Pricing software

Job description

Job Description

About Sharesource:

We are a social enterprise dedicated to connecting global opportunities with talented individuals. Currently, we serve Australian clients and aim to empower businesses to thrive by accessing the talent they need worldwide. Our mission is to support individuals in achieving success in their careers while fostering a company culture that embodies our values. https://www.sharesource.com.au/

What are we looking for?

We are in search of a Quoting and Invoicing team member who will be primarily responsible for preparing accurate quotes for products & services of our partner who is a Fire Safety Solutions business based in AU. We're interested in hiring someone who is motivated, detail-oriented and most importantly, a team player.

What are you expected to do?

• Gathering Information: As a Q&I team member you will work closely with other team members in Australia to gather all the necessary details and specifications required for preparing a quote. This may include understanding the customer's needs, reviewing products or service requirements, and determining any customer specific requests.
• Quote Preparation: Based on the gathered information and pricing analysis, Q&I team members prepare detailed and accurate quotes that outline the cost breakdown and terms of the proposed product and service. They ensure that the quotes align with the customer's requirements and any applicable regulations or contractual obligations.
• Collaboration and Communication: Q&I team members will collaborate with various internal departments such as Sales, Quoting and Invoicing Teams, Technicians & Supervisors, Subcontractors and Suppliers to ensure the accuracy and feasibility of the quotes. They will communicate with customers to address any queries or negotiations related to the quote, providing clarification on pricing, terms, and conditions.
• Continuous Improvement: Review and refine the quoting process to improve efficiency, accuracy, and customer satisfaction. They may leverage tools and technologies to streamline the process, automate certain tasks, and maintain a database of pricing information and historical quotes.
• Pricing Analysis: They analyse pricing structures, cost factors, and market conditions to ensure the quotes are financially viable and competitive. This involves considering factors such as overheads, profit margins, and pricing strategies.
• Overall, the role of a Q&I team member requires strong analytical skills, attention to detail, knowledge of pricing strategies, effective communication abilities, and the ability to work collaboratively in a fast-paced environment.

You’ll be a great fit if:

• You have 3-5 years of experience in quoting, estimating and invoicing within the construction, service delivery, fire protection, or engineering industry
• You have a strong grasp of engineering concepts to accurately interpret project specifications and provide precise quotes
• You possess knowledge of the operations of a building services/facilities maintenance organisation
• You are self-motivated, proactive, and a problem solver
• You have strong written and verbal communication skills in the English language
• You exhibit good computer and administration skills

We will be absolutely thrilled if you also have the following:

• Industry-specific software for project management, cost estimation, and quoting

What you gain beyond the role:

• Remote + Hybrid Flexibility: Enjoy the best of both worlds—collaborative office days when it counts, balanced with the freedom to work from home.
• Achieve Work-Life Balance and Flexibility: Work in an environment where you're trusted and empowered to work independently, while still having the support you need to deliver your best. Here, flexibility isn't just a perk—it's how we help you perform at your best, without sacrificing life outside of work.
• Open Culture: Your voice matters, we encourage proactive communication and fresh ideas.
• Supportive Team: From your very first day to every career milestone, we've got your back—with long-term growth and projects you can truly thrive in.
• Learn and Grow: Training, coaching, and international opportunities to level up your skills and career
• Be part of a B-Corp company that puts people and planet first while creating meaningful impact.

Please note

This role is remote; however, we require candidates to be based locally in the Philippines. This is to support occasional onsite activities such as team events, client meetings, or equipment handover. Additionally, local residency is necessary for compliance with Philippines labor laws and employment regulations.

Why work for Sharesource?

Our clients come from all walks of life and so do we. We hire hundreds of skillful individuals from a wide variety of backgrounds, genders, ages, and personalities to live out our diverse culture and make a positive impact on the world!

Our 5 Values:

• Make a social impact: We balance our work for client teams and for society by constantly making a positive impact.
• Be proactive: We encourage brave thinking and continuous improvement, and drive change through action.
• Create value: We create measurable values for our stakeholders: our teams, partners, suppliers, investors, and communities.
• Be fair, open and honest: We foster equality and inclusivity in a supportive environment that embraces diversity and celebrates achievements.
• Add fun, passion and love: We prioritise fun and passion, fostering higher engagement and a positive can-do attitude.

What to Expect in the Process?

• You’ll go through 3–4 interviews plus a possible assessment with our client partner. This includes an initial chat, a culture-fit interview, and 1–2 conversations with our awesome client. The whole process usually takes 1–2 weeks, but we'll let you know if things need to move quicker.
• Our best advice? Be yourself and enjoy the conversations. We'll keep you updated every step of the way, and you're always welcome to reach out for updates anytime.
• If all goes well, we'll complete reference checks and requirements quickly—so we can get that job offer to you without delay.

We would be grateful if you have these already:

• Fit to Work/Health Card (Basic 5 employment medical tests)
• NBI Clearance
• Social IDs - PHIC, SSS, HDMF, TIN
• Character references with contact info

At Sharesource, we believe in the value of diversity and inclusion. We are committed to creating a diverse, respectful, and inclusive workplace, and we do not discriminate based on factors such as race, gender, religion, sexual orientation, or disability.