Purchasing Assistant

Private Advertiser; Manila; On-site; PHP 240,000 - 360,000; Full time

Job summary

Private Advertiser in Manila is seeking a Purchasing Assistant to support procurement operations onsite. You will process purchase orders, monitor stock levels, and coordinate with department heads to identify purchasing needs.

You will contact suppliers for quotes, negotiate basic terms, and track orders from placement to delivery. The role requires strong organizational skills, attention to detail, and reliable vendor communication in a fast-paced environment.

Qualifications

• Process purchase orders and ensure timely delivery of goods and services.
• Monitor inventory levels and identify purchasing needs in coordination with department heads.
• Contact suppliers to request quotes, negotiate basic terms, and track order status.
• Maintain and update vendor databases, price lists, and procurement records.
• Inspect incoming shipments for quality, quantity, and accuracy against purchase orders.
• Reconcile purchase orders with invoices, packing slips, and delivery receipts to resolve discrepancies.
• Assist in evaluating vendor performance and maintaining strong supplier relationships.
• Prepare routine purchasing reports and documentation for management.

Responsibilities

• Process POs and ensure timely delivery.
• Monitor inventory levels and coordinate with department heads.
• Request quotes from suppliers and track order status.
• Maintain vendor databases and procurement records.
• Inspect shipments for quality and accuracy against POs.
• Reconcile POs with invoices and receipts.
• Assist in evaluating vendor performance and maintaining relationships.
• Prepare routine purchasing reports for management.

Skills

Multitasking

Analytical skills

Communication skills

Vendor negotiation

Education

Associate’s or Bachelor’s degree in Business Administration or related field

Tools

SAP

QuickBooks

NetSuite

MS Excel

Job description

Job Title: Purchasing Assistant

Location: Paco Manila

Work Schedule: Full onsite mon - fri

Key Responsibilities

• Process purchase orders (POs) and ensure timely delivery of goods and services.

• Monitor inventory levels and identify purchasing needs in coordination with department heads.

• Contact suppliers to request quotes, negotiate basic terms, and track order status.

• Maintain and update vendor databases, price lists, and procurement records.

• Inspect incoming shipments for quality, quantity, and accuracy against purchase orders.

• Reconcile purchase orders with invoices, packing slips, and delivery receipts to resolve discrepancies.

• Assist in evaluating vendor performance and maintaining strong supplier relationships.

• Prepare routine purchasing reports and documentation for management.

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration, Supply Chain, or a related field preferred.

• 1–2 years of experience in purchasing, procurement, inventory management, or administrative support.

• Proficiency in MS Office (Excel, Word) and experience with ERP/procurement software (e.g., SAP, QuickBooks, NetSuite).

• Strong organizational skills with high attention to detail and accuracy.

• Excellent verbal and written communication skills for vendor negotiation and internal collaboration.

• Solid basic math and analytical skills for order verification and price comparisons.

• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.