Purchasing Assistant

Gloval Integrated Solutions and Technological Services Inc.; Laguna; On-site; PHP 100,000 - 400,000; Full time

Job summary

A global technology service provider in Laguna is seeking an Administrative Support and Procurement Specialist. Responsibilities include overseeing office operations, managing procurement processes, and ensuring budget adherence. Ideal candidates should have a bachelor's degree and strong organizational skills. The position offers a chance to engage in various procurement activities and contribute to cost-saving strategies.

Qualifications

• At least 1 year of experience in administrative support, procurement, or purchasing.
• Knowledge of procurement processes, purchasing systems, and inventory management.
• Ability to work independently and as part of a team.

Responsibilities

• Assist in managing day-to-day office operations.
• Oversee and manage the procurement of goods and services.
• Work with the finance team to develop purchasing budgets.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Negotiation skills

Attention to detail

Education

Bachelor's degree in Business Administration

Bachelor's degree in Supply Chain Management

Job description

Gloval Integrated Solutions and Technological Services Inc.

Job Description

Responsibilities

Administrative Support

• Assist in managing day-to-day office operations, including scheduling meetings, coordinating appointments, and organizing office systems.
• Handle correspondence, such as emails, phone calls, and mail, ensuring all inquiries are addressed promptly.
• Maintain accurate records and filing systems for administrative purposes, including vendor contracts, purchase orders, and invoices.
• Prepare reports, presentations, and other administrative documents as required by senior management.
• Assist with organizing company events, meetings, and conferences.
• Manage office supplies, ensuring that stock levels are maintained and items are ordered in a timely manner.

Purchasing and Procurement

• Oversee and manage the procurement of goods and services, ensuring that items are purchased at the best possible price and meet company requirements.
• Research and evaluate suppliers, negotiate pricing, and select appropriate vendors based on quality, cost, and delivery times.
• Prepare and issue purchase orders (POs), ensuring that they are accurately documented and processed.
• Monitor and track purchase orders to ensure timely deliveries and resolve any issues related to delays or discrepancies.
• Manage inventory levels and reorder products or supplies when necessary, avoiding shortages or overstocking.
• Coordinate with relevant departments to identify and anticipate supply needs, ensuring they are met efficiently.
• Maintain records of procurement activities, including supplier contracts, quotes, and invoices.
• Establish and maintain positive relationships with suppliers, vendors, and service providers.
• Address vendor-related issues such as delays, product quality concerns, and contract disputes.
• Ensure that all vendor payments and invoices are processed according to company procedures.
• Conduct periodic performance reviews of suppliers to ensure they are meeting the company\'s quality standards and service level agreements.

Budgeting and Cost Control

• Work with the finance team to develop purchasing budgets and ensure adherence to allocated budgets.
• Monitor purchasing trends and identify opportunities to reduce costs through better procurement strategies or supplier negotiations.
• Maintain records of purchasing expenses and prepare reports on spending to senior management.

Compliance and Policy Adherence

• Ensure all purchasing activities adhere to company policies, industry regulations, and legal requirements.
• Monitor compliance with ethical and environmental standards in the procurement process.
• Maintain documentation for audit purposes, ensuring that all purchasing records are accurate and up-to-date.

General Office Operations

• Oversee office organization and cleanliness, ensuring a well-maintained and efficient working environment.
• Manage office equipment maintenance and repairs, coordinating with service providers when necessary.
• Assist in onboarding new employees by preparing office spaces, providing office supplies, and ensuring proper equipment is available.

Qualifications

• Bachelor\'s degree in Business Administration, Supply Chain Management, or a related field (preferred).
• At least less than years of experience in administrative support, procurement, or purchasing.
• Knowledge of procurement processes, purchasing systems, and inventory management.
• Strong organizational and time-management skills with the ability to handle multiple tasks.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and purchasing software or ERP systems.
• Strong communication and negotiation skills to effectively deal with vendors and internal departments.
• Attention to detail and accuracy in processing purchase orders, invoices, and maintaining records.
• Ability to work independently and as part of a team, handling competing priorities.

Working Location

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