Project Officer – Palawan

Action Against Hunger Philippines; Philippines; On-site; PHP 600,000 - 1,000,000; Full time

Benefits offered by this job

Health insurance

Accident and life insurance

Leave entitlements

Government-mandated benefits

Job summary

Action Against Hunger Philippines is seeking a Program Manager to lead planning, implementation and monitoring of technical activities for donor-funded projects. You will work with the Head of Base and Technical Coordinators to ensure quality, timely outputs and compliance with donor guidelines.

Responsibilities include coordinating field activities, managing staff resources, supporting reports, and maintaining relationships with stakeholders.

Qualifications

• University graduate.
• Demonstrated knowledge in Project Cycle Management.
• Strong budgeting skills.
• Experience in assessment/monitoring/evaluation during emergencies.
• Experience in implementing multi-sectorial projects.
• Knowledge of DRR/CCA planning and Rapid Response/Anticipatory Action.
• Knowledge of food security and livelihoods.
• Desirable: partnerships development and alliances.
• Risk mitigation experience.

Responsibilities

• Oversee planning, management and implementation of the project activities.
• Lead resource provision and capacity building of program staff.
• Ensure activities align with donor guidelines and AAH standards.
• Support proposal and report writing for Head of Base as needed.
• Coordinate cross-cutting issues with Head of Project and Technical Leads.
• Develop monitoring and evaluation plans and ensure accountability.
• Produce timely APRs, interim and final reports.
• Ensure safety and security of project staff in coordination with Head of Project.

Skills

Project Cycle Management

Budget management

Monitoring & evaluation

Multi-sector project

DRR / Anticipatory Action

Rapid Response Mechanism

Food security & livelihoods

Partnerships development

Risk mitigation

Office suite

Education

University degree

Tools

Office software

Job description

Duration : 12 months (with possibility of an extension)
Start date : ASAP
You’ll contribute to ending world hunger by …
Contribute to the planning, implementation, day-to-day operations, and financial management of the project together with the HOP. The specific purpose of the position is to support the management and implementation of effective and efficient technical program activities to deliver the project in accordance with internal and donor obligations and standard.
Key activities in your role will include
Objective 1: In coordination with the Head of Project plan and implement the activities.

• Direct oversight in the planning, managing, supervising, and implementation of the assigned project(s) directly reporting to the Head of Base and in coordination with the sectorial referents and Technical Coordinator and other departments in a timely manner.
• Lead and ensure program staff have adequate resources to perform their roles and have necessary capacity
• Ensure program strategy and planned activities and adjusted as needed to delivery quality and timely outputs
• Ensure projects are implemented in line with donor guidelines and Action Against Hunger standards
• Lead and/or support the writing of quality proposals and reports as needed and requested by the Head of Base.
• Ensure mainstreamed cross-cutting issues in the planned activities in coordination and consultation with the Head of Project, Technical Leads of the project, other departments, and the Technical Coordinator.
• Development and organisation of adequate monitoring and evaluation of all the activities, ensure proper accountability with all aspects of the project, and continuously capture practices that may be utilized as reference for current and future learning in coordination with the MEAL Officer.
• Application and promotion of project management tools and systems

Objective 2: Representation of Action Against Hunger with external stakeholders

• Systematically assess local context, needs/gaps in humanitarian/development sector and related issues in the implementation areas support development of concept noted and proposal. This will include innovative approaches, systems, and technology in Action Against Hunger’s key areas of expertise.
• Assess the pertinence and feasibility of DRR/CCA, FSL, and WASH interventions in the area, in coordination with the Technical Coordinator and in discussions with various stakeholders in the humanitarian sphere and other relevant actors.
• Ensure Action Against Hunger programs and interventions are aligned and contribute to local national government plans

Objective 3: Monitoring and Reporting

• Ensure and lead the data on regular basis using the monitoring tool, analyse and write monitoring reports.
• Ensure integrity and timeliness of collection, analysis of monitoring data, and archiving of supporting document, reports and assessment/surveys such as Source of Verifications (SoVs) and justification final reports.
• Prepare activity progress reporting (APR) tools for project(s) in coordination/consultation with MEAL Officer and ensure submission of timely monthly APR and other periodic reports to the Head of Base who will validate the same.
• Prepare quality interim, final and other ad-hoc reports requested by the mission and the Head of Project.
• Capitalize all the project experiences and lessons learnt in coordination with technical/sector coordinator

Objective 4: Manage safety and security of project staff in coordination with the Head of Project and Security Focal

• Holding regular meetings with the project staff, including with partners staff, and attending mission management team and prepare minutes of meetings
• Lead and participate in meetings with the relevant stakeholders and partners as needed and as requested by Head of Base and provide updates our interventions
• Develop and maintain relationships with key stakeholders at a technical level, including donors, government authorities, international and local organisations, partners, beneficiaries and other external actors under the supervision of the Head of Base and in coordination with Technical Coordinators.
• Systematically collect and share information/inputs for any communication/visibility related activities to the Head of Project and Communications Department
• Participate in negotiations with external actors in coordination with the Head of Project
• Support the mission in identifying possible partners in the Philippines to be engaged in projects/programs
• Ensure project(s) related information are shared with cluster in coordination and consultation with the Head of Project, MEAL Officer and Awards & Emergency Response Coordinator
• Represent the organization in relevant working groups/clusters
• Ensure regular updating to Head of Base of project activities, meetings attended, partnerships formed, and other relevant activities

Do you meet the profile required criteria?

• University graduate
• Technical Knowledge:
  • Demonstrated excellent knowledge and experience in Project Cycle Management.
  • Excellent knowledge of budget management.
  • Previous exposure and experience in assessment, monitoring, or evaluation of projects during emergency responses.
  • Previous experience in implementing and managing multi-sectorial projects.
  • Experience in formulating and developing DRR Plans; experience in implementation of Rapid Response Mechanism and Anticipatory Action.
  • Knowledge/Experience in food security, livelihood resilience and nature-based solutions/activities
  • Knowledge in partnerships development and alliances is desirable.
  • Risk mitigation experience.
• Humanitarian sector knowledge experience:
  • working with conflict, Disaster and climate crisis, water, sanitation and hygiene, and food, security and livelihood affected population and communities in the Philippines.
  • working with consortium partners, multi-sectoral programs and projects, and donor relations
• At least three (3) years' relevant experience
• Language: Excellent English and Filipino language. Proficient in the local dialect is an advantage.
• IT system: Good knowledge of Office package
• Valuable prior experience in issues related to the promotion of gender equality and child rights or personal commitment to gender equality and child rights.
  

Our Remuneration Package

• Compensation based on Action Against Hunger salary grid and candidate’s previous experience
• Benefits: Health insurance, accident and life insurance, leave entitlements, government-mandated benefits
• Project-based employment

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.