Project Coordinator (Events)

Radix HR; Calabarzon; On-site; PHP 400,000 - 600,000; Full time

Job summary

A local event management company in Calabarzon, Philippines, is seeking an Event Coordinator to manage and execute events from start to finish. Responsibilities include coordinating logistics, liaising with vendors, and ensuring compliance to safety standards. The candidate should have a degree in a relevant field and 1-2 years of experience in event coordination. Flexibility to work weekends and travel is required.

Qualifications

• 1-2 years of experience in event coordination, marketing, or production.
• Willing to travel and work flexible hours, including weekends or holidays when required.

Responsibilities

• Coordinate logistical and operational requirements for events.
• Assist in planning concepts, timelines, and budgets.
• Liaise with suppliers and venues for materials and permits.
• Monitor project timelines to ensure deliverables are met.
• Support on-site event setup, execution, and dismantling.
• Prepare project documentation like schedules and reports.
• Ensure compliance with safety standards and regulations.
• Communicate project status with clients and stakeholders.

Skills

Organizational skills

Communication skills

Multitasking skills

Interpersonal skills

Education

Bachelor’s degree in Marketing, Communications or related field

Job description

Job Summary

Responsible for planning, coordinating, and executing event projects from conception to completion. Ensures that all event components are delivered on time, within scope, and aligned with client objectives. Works closely with internal teams, suppliers, and clients to guarantee seamless implementation and high‑quality output.

Key Responsibilities

• Coordinate all logistical and operational requirements for corporate and brand events.
• Assist in planning event concepts, timelines, and budgets in coordination with the Project Manager and Account Team.
• Liaise with suppliers, venues, and third‑party partners for materials, permits, and manpower.
• Monitor project timelines, ensuring deliverables are met according to client expectations.
• Support on‑site event setup, execution, and dismantling to ensure smooth operations.
• Prepare project documentation including production schedules, cost summaries, and post‑event reports.
• Ensure compliance with safety standards, venue regulations, and company policies during event implementation.
• Communicate regularly with clients and stakeholders regarding project status and deliverables.

Qualifications

• Bachelor’s degree in Marketing, Communications, Business Administration, or related field.
• At least 1–2 years of experience in event coordination, marketing, or production.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Willing to travel and work flexible hours, including weekends or holidays when required.