Project Administrator (Payroll)

Cybalink Solutions; Pasig; On-site; PHP 400,000 - 600,000; Full time

Job summary

A global outsourcing partner in Pasig is seeking a detail-oriented Project Administrator to manage data entry and timesheet processes. This full-time role requires advanced Excel skills and 3-5 years of relevant experience. The successful candidate will support payroll processing and ensure data accuracy within the office environment. Opportunities for extension beyond the initial contract term are available.

Benefits

Competitive Salary & Annual Bonuses

Comprehensive HMO

Generous Meal Allowance

Ongoing training and workshops

Fun, Supportive Culture

Unlimited Coffee & Water

2 days weekly rest

Qualifications

• 3–5 years of experience entering timesheets across multiple projects.
• Experience with data entry related to machine use and project tracking.
• Prior experience supporting Australian-based business operations is an advantage.

Responsibilities

• Enter and validate daily timesheet data submitted by site teams.
• Ensure accuracy of hours coded to the correct job cost numbers.
• Liaise with site personnel to resolve discrepancies.

Skills

Detail-oriented

Proactive

Advanced Microsoft Excel proficiency

Data integrity

Confidentiality

Education

Bachelor’s Degree in any field

Tools

Keystyle

INX InFlight

Job description

Why You’ll Love Working With Us

• Competitive Salary & Annual Bonuses – Your hard work deserves great rewards.
• Comprehensive HMO – Full coverage for you plus 1 FREE dependent.
• Generous Meal Allowance – Stay fueled and focused every day.
• Growth & Engagement – Ongoing training, quarterly workshops, and monthly games with exciting prizes.
• Fun, Supportive Culture – Celebrate wins and enjoy a workplace that values you.
• Unlimited Coffee & Water – Keep refreshed and energized throughout the day.
• 2 days weekly rest for a better work-life balance

Job Overview

You’re in the right place! If you’re applying for the Data Entry Specialist (Payroll) role, this is the correct link. Please note that the internal title for this role is Project Administrator.

We are seeking a detail-oriented and proactive Project Administrator to join our commercial support team. Reporting to the General Manager – Commercial & Risk, this role is responsible for the accurate and timely entry of project and timesheet data into internal systems to support payroll processing, invoicing, labor cost tracking, and commercial claims. The successful candidate will work closely with site and office teams to ensure that all information related to employee hours, allowances, and site data is entered correctly and in compliance with company policies and commercial requirements.

Key Responsibilities

• Enter and validate daily timesheet data submitted by site teams.
• Ensure all hours—worked and non-worked—are accurately coded to the correct job cost numbers.
• Liaise with site personnel to resolve discrepancies and obtain missing information.
• Follow up on incomplete or missing timesheets to ensure full data capture.
• Update internal systems when flight or roster changes occur.
• Input data related to:
  • Machine and plant hours (SMU, fuel, odometer readings)
  • Pre-start cards and defect management logs
• Maintain and update staff timesheets and site project rostersli>
• Support payroll and commercial teams by submitting verified data for processing.
• Perform ad hoc data entry tasks and register updates as needed.
• Uphold confidentiality and accuracy standards in all transactions.

Qualifications

• Bachelor’s Degree in any field.
• 3–5 years of experience entering timesheets across multiple projects with varying cost structures.
• Advanced Microsoft Excel proficiency and experience with data systems.
• Familiarity with systems such as Keystyle, INX InFlight, or other travel and data management platforms.
• Experience with data entry related to machine use, remeasurable quantities, and project tracking.
• Prior experience supporting Australian-based business operations or within an offshore/shared services environment is an advantage.
• Proven ability to maintain data integrity, confidentiality, and consistency.
• Must be willing to work on a project-based contract (12 months) with potential extension depending on client needs.
• Willing to work in the office full-time at Arcovia City, Brgy. Ugong, Pasig City. (Tuesday‑Saturday, 5:00 AM - 2:00 PM)

Company Overview

Cybalink Solutions is a global outsourcing partner specializing in providing world‑class operational support to the construction, engineering, and resources industries. If you excel in a dynamic, fast‑paced environment and have a keen eye for optimizing operations, apply now to lead our team and drive transformative success in the construction, engineering, and resources industries! Join us at Cybalink Solutions and be at the forefront of operational excellence.