Pre-Production Project Manager

Dhar Mann Studios; Manila; Remote; PHP 2,462,000 - 3,446,000; Full time

Job summary

Dhar Mann Studios is seeking a Pre-Production Administrative Assistant to support the Pre-Production team across the development and planning cycle. The ideal candidate is highly organized, proactive, and calm under pressure, capable of managing calendars, prep schedules, and meeting notes.

This remote role allows you to work from home or a personal office, with Pacific Time alignment. Strong project management experience and automation skills are a plus, and you will collaborate with leaders

Qualifications

• 4+ years in an admin/coordinator role (production or studio experience is a plus).
• Strong written + verbal communication.
• Extremely organized, detail-oriented, and great at follow-through.
• Excellent in Google Workspace and Slack.

Responsibilities

• Providing day-to-day admin and coordination support to the Pre-Production team.
• Managing calendars, calls, production meetings, and internal check-ins.
• Attending meetings and taking detailed notes; turning discussions into clear action items + owners.
• Compiling all Video Recap notes and other key meeting notes, distributing them to Sr. Producers / C-level executives / production teams, and ensuring follow-up actions are tracked through completion.
• Working with leadership across departments to compile notes across teams and provide concise updates/reporting to the Founder.
• Maintaining organized files and documentation (Google Drive / production trackers / templates).
• Creating simple reports, recaps, and production updates for leadership.
• Supporting special projects and urgent production needs as they come up.
• Monitoring pre-production workflow statuses and tracking pre-production expenses to ensure accuracy and up-to-date reporting.

Skills

Admin experience

Written communication

Organization

Google Workspace

Slack

Time management

PT timezone

Tools

Google Workspace

Slack

Job description

Changing Lives Productions is the in-house video production company of Dhar Mann Studios, the #1 creator of scripted positive content online. With over 163 million followers and 45+ billion views across YouTube, Facebook, Instagram, and TikTok, our videos receive more than 1 billion views each month.

We produce several hours of original content weekly with messages of compassion, kindness, and altruism that resonate with viewers of all ages. Our stories tackle real-life challenges and deliver powerful life lessons that resonate with global audiences. Founded by Dhar Mann, named the "Moral Philosopher of YouTube" by The New York Times, a Time Top 100 Creator, and ranked #2 on Forbes’ 2025 Top Creators list—our founding principle is simple but ambitious: We’re not just telling stories. We’re changing lives.

Position Overview

We’re a high-output YouTube studio producing fast-paced, high-volume content — and we’re looking for a Pre-Production Administrative Assistant to support our Pre-Production team across the full development and planning cycle. This role is for someone who is extremely organized, proactive, and calm under pressure. You’ll help keep pre-production moving by managing calendars and prep schedules, tracking script and creative deliverables, organizing documents and assets, coordinating meetings, and ensuring follow-ups happen on time. You should be the type of person who naturally builds structure, loves lists, takes great notes, and doesn’t wait to be told what to do next.

We’re looking for someone with experience in project management and automation, who is a fast typer and can work a flexible schedule to support pre-production needs as they arise. You will also work with leadership across multiple departments to compile key notes and updates, ensuring clear distribution, follow-through, and reporting to our Founder.

Responsibilities

• Providing day-to-day admin and coordination support to the Pre-Production team
• Managing calendars, calls, production meetings, and internal check-ins
• Attending meetings and taking detailed notes; turning discussions into clear action items + owners
• Compiling all Video Recap notes and other key meeting notes, distributing them to Sr. Producers / C-level executives / production teams, and ensuring follow-up actions are tracked through completion
• Working with leadership across departments to compile notes across teams and provide concise updates/reporting to the Founder
• Maintaining organized files and documentation (Google Drive / production trackers / templates)
• Creating simple reports, recaps, and production updates for leadership
• Supporting special projects and urgent production needs as they come up
• Monitoring pre-production workflow statuses and tracking pre-production expenses to ensure accuracy and up-to-date reporting.

Qualifications

• 4+ years in an admin/coordinator role (production or studio experience is a plus)
• Strong written + verbal communication
• Extremely organized, detail-oriented, and great at follow-through
• Excellent in Google Workspace and Slack
• Ability to prioritize fast in a high-volume, fast-paced environment
• Must be able to work Pacific Time (PT / PST)
• Comfortable using tools to stay efficient (AI tools a plus)

Organizational Details

Reports To: Pre Production Senior Manager.

Location: Project Manager will work remotely from home or personal office; CLP time tracking software is required to log and submit work hours.

Schedule: Monday - Friday full-time (details to be discussed during interview).

Why You Should Join Us

• Work alongside industry leaders on thrilling, fast-paced projects as our content rapidly expands.
• Get to know us: https://www.dharmann.com/career