Personal Assistant to CEO

MOBILITY TECHNOLOGIES OPC; Pampanga; On-site; PHP 400,000 - 600,000; Full time

Job summary

A dynamic automotive technology company in Pampanga is seeking a Special Officer to the CEO. The role involves overseeing daily operations, supporting the CEO, and assisting in sales and policy compliance. The ideal candidate holds a Bachelor's degree and has a minimum of 2 years of relevant experience. This full-time position offers direct mentorship from the CEO and opportunities for career progression in a fast-paced startup environment.

Benefits

Direct mentorship from the CEO

Career progression opportunities

Hands-on exposure to operations

Qualifications

• Minimum 2 years of experience in operations, administration, or executive support roles.
• Excellent command of English.
• Ability to manage multiple priorities with minimal supervision.

Responsibilities

• Support and oversee daily operations in Indonesia.
• Act as the CEO’s local representative and manage communications.
• Assist in daily sales coordination and customer communication.
• Liaise with external legal counsel or HR partners on contracts.
• Prepare weekly reports on operations and sales performance.

Skills

Strong coordination

Communication skills

Organisational skills

Problem-solving

Analytical skills

Education

Bachelor’s Degree in Business Administration, Operations, Law, or related field

Job description

Special Officer to the CEO

Location: San Fernando, Pampanga (Will be required to travel domestically and internationally)
Employment Type: Full-Time (6 working days per week)
Start Date: Immediate

About Mobee Cars

Mobee Cars is an automotive technology company on a mission to redefine how people buy and sell cars across Southeast Asia. With operations in Malaysia, the Philippines, and Indonesia, we connect car owners and dealers through a transparent, data-driven platform designed to make the car selling process simple, safe, and efficient.

Position Overview

We are seeking a Special Officer to the CEO — a trusted and highly capable individual who will act as the CEO’s right hand in overseeing the day-to-day operations of Mobee Cars Philippines.

Multi‑faceted role combining elements of Operations Management, Personal Assistance, and Management Training, ideal for someone who is ambitious, detail‑oriented, and thrives in a fast‑paced environment.

Key Responsibilities

• Operational Oversight:
  Support and oversee daily operations in Indonesia, including coordination between sales, inspection, and admin teams to ensure smooth execution.

• CEO Support:
  Act as the CEO’s local representative, managing communications, ensuring market initiatives are executed, and keeping the CEO informed of all critical updates.

• Sales & Operations Support:
  Assist in daily sales coordination, inspection scheduling, customer communication, and resolution of on‑ground issues.

• Policy & Compliance:
  Support in drafting, reviewing, and implementing internal policies, compliance documents, and operational SOPs.

• Legal & HR Assistance:
  Liaise with external legal counsel or HR partners on contracts, employment matters, and company documentation as needed.

• Market Expansion:
  Assist in the setup of new branches, recruitment of key hires, vendor negotiations, and other operational initiatives.

• Office Management:
  Oversee office operations, ensure resource efficiency, and handle procurement or vendor coordination.

• Reporting & Analysis:
  Prepare weekly reports on operations, sales performance, and key market insights for the CEO’s review.

Requirements

• Bachelor’s Degree in Business Administration, Operations, Law, or any related field.

• Minimum 2 years of experience in operations, administration, or executive support roles.

• Strong coordination, communication, and organisational skills.

• Excellent command of English.

• Able to manage multiple priorities with minimal supervision.

• Experience or background in policies, legal documentation, or HR matters is a strong plus.

• Must be able to start immediately and report to the office daily.

Preferred Traits

• Entrepreneurial and independent thinker who can make sound decisions.

• High level of integrity and confidentiality when handling sensitive matters.

• Excellent problem‑solving and analytical skills.

• Willing to learn directly from the CEO and grow into a leadership role.

What We Offer

• Direct mentorship from the CEO.

• Career progression towards a senior operations or management role.

• Hands‑on exposure to regional automotive and technology operations.

• Dynamic, fast‑paced startup environment with a flat hierarchy and real impact.