Operations Team Leader

Confidential Careers; Makati; On-site; PHP 1,004,000 - 1,451,000; Full time

Job summary

Confidential Careers leads a team of customer service representatives to deliver high-quality call center support and sales order handling. The role emphasizes coaching, performance feedback, and data reporting to improve metrics and profitability.

You will oversee daily operations, ensure goals are met, and coordinate training and incentives to maximize team performance within client standards.

Qualifications

• Bachelor's degree in any field is required.
• Completion of PEP courses and client-specific certifications is expected.
• Minimum 1 year of call center experience with leadership exposure.
• Working knowledge of call center operations and client specifics preferred.
• Proficiency with MS Office and call center software (CMS/IEX, Baleen, Blue Pumpkin).
• Strong supervisory and people-management skills.
• Excellent English communication, both written and spoken.
• Adaptable to changing schedules and able to work with minimal supervision.

Responsibilities

• Lead and manage a CSR team to meet and exceed metrics daily, weekly, and monthly.
• Coach, mentor, and provide performance feedback to team members.
• Plan, assess, and conduct regular performance cycle meetings.
• Prepare reports on team performance and coordinate with Operations Manager.
• Address grievances per company policy and coordinate for training updates.
• Ensure service levels are met by optimizing headcount and shift coverage.
• Handle escalations and impart knowledge to improve complex interactions.
• Drive incentives and programs to boost morale and attainment of targets.

Skills

Leadership

Call center ops

MS Office

English comms

Supervisory skills

Time management

Multitasking

Analytical thinking

Problem solving

Education

Bachelor's degree in any field

PEP courses & certifications (HR for Non-HR, LEAD, Six Sigma Yellow Belt)

Tools

CMS/IEX

Baleen

Blue Pumpkin

Job description

Manages and oversees the activities of a team of CSR's, ensuring that each individual performs at par with the standards set by the company and the client. Monitors the performance of each team member against specified account / program metrics, and provides the necessary support and assistance in order for metrics to be improved on, attained, or exceeded. Regularly performs tasks related to team management (i.e. coaching and mentoring, performance feedback-giving), as well as data reporting on the team's performance. Performs administrative duties for the team (i.e. payroll templates); Motivates agents to perform at their maximum capacity in order to fulfill professional growth targets, enhance the productivity of the account, and the overall profitability of the company.

• Leads and manages a team of CSR's in the optimal execution of call center operations activities (i.e. taking calls, addressing customer issues / complaints, placing sales orders).
• Ensures that each team member meets / exceeds their goals and metrics on a daily, weekly, and monthly basis.
• Conducts performance management activities for team members supervised.
• Conducts timely planning, assessment, and feedback meetings as stipulated in the company's performance cycle.
• Ensures that personal and team goals are set, and provides the necessary coaching, mentoring, and assistance in order for team members to achieve their targets.
• Monitors each team member’s performance throughout the shift, providing assistance, coaching, and mentoring as necessary.
• Provides positive and constructive feedback on what individual team members need to do in order to attain their daily targets.
• Handles escalation calls from CSR's, exercising discernment on whether or not individuals are capable of handling complex customer calls.
• Imparts knowledge and experience gained on the floor in order to equip team members with the necessary skills to handle complex customer interactions.
• Prepares reports on top and bottom performers and cross-checks this with overall metrics for the account / program.
• Utilizes tangible and quantifiable data (i.e. Baleen metrics) as a basis for providing rewards and recognition, as well as a means for coaching and mentoring.
• Maintains transparency with the group on team / individual performance achieved.
• Brainstorms with fellow Team Leaders and the Operations Manager to discuss various issues / problems faced by their respective teams.
• Analyzes and determines what affects agent / team performance, establishes solutions, designs new incentive programs, and improves working conditions based on findings.
• Prepares and submits reports on team performance to the Operations Manager.
• Discusses overall team performance in relation to the objectives of the Company and the program / account.
• Determines areas for improvement of the account's performance and translates these to action plans for the team.
• Ensures that all team members are aware of policy and procedural updates by coordinating for / facilitating recurrent training of agents.
• Gathers information on Client updates on policies and procedures, and conducts weekly training sessions that center on procedural updates / changes in order to familiarize agents.
• Motivates and inspires all team members to perform better by formulating and implementing regular (i.e. weekly, monthly) team activities.
• Designs incentive-based programs aimed at motivating agents to attain the different goals and metrics, boost morale, and ultimately meet or exceed service levels set by the Client.
• Manages the queue and controls abandoned calls by utilizing available equipment and resources (i.e. CMS, hold time, AHT).
• Ensures that passing service levels are met and / or exceeded by maximizing the headcount of CSR's on the floor.
• Acts as a Human Resources and HR-Business Partners point-person, having the jurisdiction to address grievances in line with the company's policies / procedures and the Labor Code of the Philippines.
• Takes initiative in acquiring the necessary Human Resources knowledge in order to increase one's supervisory capabilities.
• Primarily handles grievances / issues (i.e. attendance, performance, behavior and attitude) prior to escalating these to the Human Resources – Business Partners.
• Attends Compensation and Benefits concerns of assigned CSR's, focusing on payroll disputes, the timely preparation and submission of payroll templates.
• Accurately tracks and indicates hours of overtime and night differential rendered by each assigned agent for the proper computation of salary.

Required skills + qualities (technical):

• Bachelor's degree in any field
• Completion of all PEP courses, Client-specific Certification, HR for Non-HR, Basic WFM Orientation, LEAD, Six Sigma Yellow Belt
• At least one year (1) call center experience and/or as a Team Captain/Team Leader in other call centers, specializing in Customer Care and / or Marketing and Sales and/or Technical support operations.
• Working knowledge of call center operations and organization required.
• Prior knowledge of client-specifics (i.e. nature of account, metrics, client applications, etc…) preferred.
• Proficiency with MS Office applications (i.e. MS Word, Excel, PowerPoint, etc...) and other call center-specific software / systems (i.e. CMS/IEX, Baleen, Blue Pumpkin, etc...).
• Supervisory and people-management skills.
• Excellent oral and written English communication skills with professional communication skills both verbal and written business correspondence; planning, organizing and coordination skills.
• Adaptive to changing work schedules and working hours.
• Operates with minimal supervision.
• Customer orientation.
• Time Management and Multitasking skills.
• Detail-oriented, Analytical, Problem-Solving and Decision-Making skills.