Operations Lead

Xerox Philippines; Cebu City; On-site; PHP 600,000 - 900,000; Full time

Job summary

Xerox Philippines seeks an Operations Lead to coordinate day-to-day processes, coach teams, and ensure quality across the organization. You will act as a primary escalation point, analyze escalations, and collaborate with IT and business partners to implement improvements.

The role requires a BA/BS in a related field, supervisory experience, and at least 2 years in data analysis and process execution with ERP tools. On-site role in Cebu City, Philippines.

Qualifications

• Minimum 2 years operational experience in data analysis and delivering operations via technology solutions.
• Experience with ERP and process governance is a plus.
• Strong written and verbal communication with international stakeholders.

Responsibilities

• Act as the Operations Lead on core function/shift/geography assigned.
• Provide consultations to internal or external teams requiring E2E expertise.
• Provide supervisory floor support to operations and assist the operations manager.
• Collaborate with other Leads, project managers, and stakeholders to align objectives.
• Conduct root cause analysis for escalations and operational issues.
• Identify chronic process issues and drive resolution with Process Analysts.
• Support governance to ensure process adherence and controls.
• Perform quality audits and metrics tracking for new rollouts.
• Conduct User Acceptance Tests for process changes.

Skills

Data analysis

Leadership

Process improvement

Multitasking

MS Office

Education

BA/BS degree in Business/Engineering/CS/IT

MBA a plus

Tools

ERP systems

MS Office (Excel/Visio)

Job description

Job Description:

About Xerox Holdings Corporation For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today’s global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at www.xerox.com.

The Operations Lead (OL) is an integrated management and process+systems expert role responsible for a wide number of activities to support the business. They are first-level points of contact for the team/geography/stakeholder assignments, where they will deliver escalation resolution. Depending on the area assignment, they support the business with the day-to-day operations, including the team’s performance and quality management objectives and/or serve as the definitive sources of knowledge for the geography who contribute their expertise to enhance organizational efficiency and ensure defined requirements are met. The role is accountable as the subject matter expert to the L1/L2 Specialists and the assigned team or process; being the technical consultant, coach, and trainer; supporting initiatives and activities of the Process Analyst on process governance and continuous improvements; and acting as a back-up or overflow support of the assigned function. The person is also responsible for operational high-level supervisory transactions related to his/her core function in support of the Operations Manager.

KEY ROLES & RESPONSIBILITIES / KEY JOB FUNCTIONS:

• Act as the Operations Lead on core function/shift/geography assigned.
• Provide consultations to internal or external teams that require the technical or process E2E expertise.
• Provide supervisory floor support to operations for any business-related activities & issues. Support the operations manager in all operational aspects of the role.
• Collaborate with other Operations Leads, project managers, and stakeholders to ensure alignment for business objectives/requirements.
• Conduct initial investigation and Root Cause Analysis for the resolution of escalations and operational issues.
• Be the primary escalation contact for the operations managers with the stakeholders, as needed, particularly when there is a large scope and stakeholder management from the operations manager.
• Identify chronic process and system issues and work with Process Analyst for resolution.
• Work with Tech Ops, Business Applications Support and IT/EBA for timely and effective issue resolution.
• Work with Process Analysts for process improvement activities.
• Support governance activities to ensure process adherence and business controls compliance.
• Perform quality audits and metrics tracking for current or new process rollouts.
• Conduct User Acceptance Tests for process changes.

Technical Coach and Process Trainer

• Conduct technical coaching and process mentoring to targeted specialists in the organization.
• Co-develop process training and training materials.
• Conduct on-boarding or refresher process training.
• Support the Operations Manager in the development of the Training Needs Analysis (TNA).

Other Responsibilities

• Execute day-to-day transactions of the prescribed processes according to the standard and global policy and procedures.
• As needed, act as the back-up and overflow support to the operational specialists.
• As needed, act as the back-up and overflow support to the Process Analyst.
• As needed, act as the back-up to the 1st level Operations manager.

COMPETENCIES, SKILLS, KNOWLEDGE & ABILITIES:

• Ability to quickly learn and become an expert in different system-driven tasks and flows. Including current hyper-automation systems that can enable increased efficiency.
• Leadership abilities to direct, coach, mentor.
• Must be able to learn processes and system to a great level of detail.
• Must be able to multitask efficiently. Must work well with deadlines and other job stresses.
• Must be proficient in other Microsoft Office applications: Word, PowerPoint, Excel, Visio; knowledge on Access and hyper automation tools is a plus.
• Professional and excellent written and oral communications skills; Individual will need to constantly communicate with international counterparts and internal customers / stakeholders.
• Strong analytical skills using various problem-solving methods and systems necessary.
• Well-developed interpersonal skills. Ability to get along well with diverse personalities; mature-flexible.
• Pays attention to details of areas affecting incoming work and affected by outgoing work product.
• Systematic, strong analytical, organizational, and reasoning abilities.
• High energy level, comfortable performing multifaceted projects in conjunction with normal activities.
• Ability to establish credibility and be decisive-but able to recognize and support the organization’s preferences and priorities.
• Strong focus on the customer and the operational aspects of the business.
• Sound administrative skills.

EDUCATION, EXPERIENCE & CERTIFICATIONS BASIC REQUIREMENTS:

• BA/BS degree in Business Management, Engineering, Computer Science, IT (Information Technology) or equivalent. Master's degree in business administration a plus.
• Supervisory experience is preferred.
• A minimum of 2 years operational experience in data analysis/management and the delivery of operations through use of technology solutions including the use of Enterprise Resource Planning solutions.
• Experience with transactional operations execution to defined service level agreements and quality.
• Knowledge and experience in finance, business, and economics. The individual will be involved in client/stakeholder interactions.
• Background with distribution, planning, and order management processes.
• Sound administrative skills.

Requirements: