MANAGER, WORKFORCE MANAGEMENT

Qualfon Philippines, Inc.; Manila; On-site; PHP 480,000 - 900,000; Full time

Job summary

Qualfon Philippines, Inc. is seeking a Workforce Management Professional to oversee scheduling and staffing for multiple contact center sites in Metro Manila.

You will monitor real-time performance, optimize headcount, and coordinate with client-facing teams. Responsibilities include creating rolling 14-day schedules, resolving scheduling conflicts, and performing capacity analysis using tools like Avaya CMS, Verint, and eWFM.

Qualifications

• Bachelor’s degree in Statistics, Mathematics or Engineering.
• 4–5 years in call center environments with at least 2 years in supervision.
• Knowledge of Queuing Theory and workforce analytics.

Responsibilities

• Real-Time operational status / performance for all Qualfon Sites.
• Reviews client’s half-hour staffing reports and ensures optimal staffing to meet service level agreements on real-time.
• Schedules for group accounts with 14-day rolling horizon and essential business owner needs per skill group.
• Review work pattern assignments and distribute work for the call center; coordinate with client business owners, operations managers and workforce analysts globally.
• Resolve scheduling conflicts and special scheduling requests; simulate hours to minimize losses and propose changes.
• Verify Verint Impact against the Call Center Roster; create efficient scheduling processes; provide alternative solutions when Verint isn’t working.
• Total staffed hours accountability for billing; analyze headcount vs. generated hours from Avaya CMS.
• Overtime approval and headcount recommendations to meet client FTE requirements.
• Provide bi-weekly capacity reports detailing seat capacity and centers’ utilization; account for shrinkage and leaves.
• Analyze agent monthly scorecards and client scorecards; offer actions to meet client goals.
• Collaborate with internal web developers to enhance workforce management tools and projects.
• Forecast staffing requirements using client statistics (AHT, ASA, SLA, occupancy).

Skills

Queuing Theory Knowledge

Education

Bachelor’s Degree in Statistics, Mathematics or Engineering

Job description

OVERVIEW

RESPONSIBILITIES

Main objectives and functions

1. Real- Time operational status / performance for all Qualfon Sites.
Reviews client’s half –hour staffing report
Ensures optimal staffing is in place to meet the client service level agreements on real-time.

Conducts and monitors staffing with all the centers randomly.

2. Agent Schedules for the Group Accounts
Ensures the availability of 14 day rolling schedules.
Essential business owner need per skill group.
Reviews the work pattern assignment
Ensures schedule/distribute work for call center.
Works with the client business owners, operations managers and workforce analysts globally in establishing the 2 week rolling schedules.

3.Resolutions for scheduling conflicts and / or special scheduling requests.
Simulates the hours that will be generated with the given schedules and get the total hours loss.
Prepares another shift distribution that would be best fitted for the center affected.
Recommends schedule changes.

4. Verification of the published Verint Impact against the Call Center Roster to address
Establishes an efficient scheduling process that is both beneficial to the centers and client.
Creates alternative solutions, processes and or schedules whenever the Verint is not working.

5. Total staffed hour accountability for billing purposes.
Works with the analysts in staffing analysis based on actual half-hour interval headcount versus the hours generated from the Avaya CMS.
Reviews the comparison of the login/logout report from the Avaya CMS generated hours versus the total staffed hours from the Avaya CMS.

6. Overtime approval of a particular shift.
Simulates the hours that will be generated with the given schedules and get the total hours loss.
Recommends a number of headcount and a number of overtime hours may be required to hit the FTE required from the client, based on the intra-week FTE.

7. Sites capacity status report
Prepares bi-weekly capacity reports detailing seat capacity.
Checks the total active agents
Checks center’s seat capacity
Considers the shrinkage: absenteeism, leaves, and requests days-off.
Recommends facility utilization to Account Directors and Global Solutions Director.

8. Historical reports reviews & analysis of the sites.
Performs data management
Analyze
Interpret
Reviews the agent monthly scorecard and performance bonus of the agents.
Reviews the weekly client’s scorecard and provide recommendations to the operations managers to meet the goals of the client.

9. Teamwork with internal web developers to build workforce management tool enhancements and projects.
Interprets the required tool from the senior account manager with the current practices to the web developers.
Develops the outline of the workforce and reporting, scorecard modules.
Supports the implementation of the tool developed to enhance workforce management processes.

10. Forecasting
Interprets and tabulates statistical information from client to project staffing requirements for new and existing business projects.
Calculates staffing requirement from the client’s given statistics; AHT, ASA, SLA, Occupancy and utilization.
Calculates the maximum call volume on a given headcount.
Provides the simulated schedules given the needs of the client.

QUALIFICATIONS

• Bachelor’s Degree in either Statistics, Mathematics or Engineering
• 4 to 5 years related work experience in the Call Center industry or related field, with at least 2 years experience in a supervisory capacity
• Queuing Theory Knowledge

Project Management

• Ability to design, implement, and manage projects and direct the related resources, personnel and activities to successful completion using Project Management tools such as project milestones, scheduling, software, budget and expense tracking, progress reporting, and contingency planning.
• Ability to provide oversight for project's and all related activities to include cost, timelines, quality assurance and safety.

Workforce Management

• Ability to plan, lead, organize, and control the various Workforce processes such as staffing, projections, scheduling, service level analysis, metrics monitoring, etc., using various tools such as: Avaya, CMS, Verint, Blue Pumpkin, IEX, eWFM, Aspect, Impact 360, Basic Erlang B & C Distribution, Queuing Theory, Statistical tools like descriptive analysis, inferential analysis, Capacity utilization analysis.

Establishing / Maintaining Performance Standards

• Ability to establish and maintain performance standards by setting objectives, measuring performance, etc.

Information Technology

• Ability to understand and apply the IT processes and tools (hardware and software systems) used to develop systems supporting the effective flow and use of information as a strategic company resource.

Communication

• Knowledge and skill to transmit and receive information to/from individuals or groups through various channels and media, in a clear way, to understand and be understood.