L1 Operations Manager

Xerox; Cebu City; On-site; PHP 600,000 - 900,000; Full time

Job summary

Xerox is seeking an Operations Manager to lead day-to-day operations of the assigned business unit, ensuring delivery of services aligned with KPIs. You will supervise workflow, coordinate with global teams and drive cost efficiency.

This role emphasizes process improvement, data analysis, staff development and collaboration with cross-functional teams in a fast-paced environment.

Qualifications

• Experience in managing day-to-day operations and achieving operational KPIs.
• Ability to drive cost efficiency and productivity improvements.
• Strong analytical and problem-solving skills with data-driven decision making.

Responsibilities

• Define and monitor performance metrics and governance.
• Execute daily work order management and issue resolution.
• Drive process improvements and lead cross-functional projects.
• Provide training and development for team members.
• Collaborate with other teams to support end-to-end operations.

Skills

Operations management

KPI governance

Process improvement

Data analysis

Cross-functional teamwork

Job description

Job Description:

Description & Requirements

About Xerox Holdings Corporation For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client‑centric and digitally‑driven technology solutions and meet the needs of today’s global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at www.xerox.com

JOB PURPOSE/MISSION/SUMMARY

Under the general supervision of the Second Line Operations Manager, the Operations Manager runs the day‑to‑day operations of his assigned business unit(s), ensures smooth operation within the boundaries of his KPI’s of various processes that contribute to the delivery of the services responsible for. Finds ways to make the company more productive and cost effective by providing effective methods in its business operations.

KEY ROLES & RESPONSIBILITIES / KEY JOB FUNCTIONS

OPERATIONS EXECUTION

• Supports the Global Execution Lead and Site Process Lead in defining performance metrics and business governance, develops and implements strategies and tactics that continuously improve performance in the delivery of customer requirements, business targets
• Executes and manages the day to day work order management operational activities
• Manages and drives resolution of customer and partner escalations
• Governs the operational KPI and reviews internally and to stakeholders
• Analyzes data and performs root cause analysis and corrective action of issues, identifying top pain points
• Drives process improvement projects in collaboration with the process team
• Supports and develops the people in the organization

CONTINUOUS IMPROVEMENT

• Supports the process team in continuous improvement initiatives
• Brings process efficiency opportunities to the process team
• Implements processes as defined by the process team
• Works closely with the Operations Manager of the other sub‑processes and other GBS end‑to‑end teams
• Recommends reporting enhancements to better support the operations
• Analyzes

STRATEGIC PROJECTS

• Supports new strategic projects
• Participates in UAT sessions
• Manages adoption of new strategic projects by the team
• Provides relevant data and information in support of strategic projects, as required

OTHER RELATIVE DUTIES ASSIGNED

• Provides training to employees, as needed
• Handles stretch assignments that vary in duration, scope, and reporting relationship, that may result in acquiring new skills and work experience.
• Others, as assigned

OTHER OPERATIONAL RESPONSIBILITIES

• Work environment - provides a work environment that engenders positive energy, creativity and teamwork amongst employees, ensuring safety in the workplace.
• Institute rules - manages staff in accordance with company rules and procedures. Establishes departmental rules and procedures and creates work schedules that ensure achievement of departmental key objectives.
• Performance management - executes performance management process in accordance with Lexmark and department policies. Develops organizational capability looking at structure and competency of staff.
• Operational effectiveness - manages day to day operations to ensure quality output up to the standards of the company. Plans, manages and maintains systems and procedures for operating effectively and with efficiency.
• Organizational leadership - conducts continual analysis and evaluation of strategic information. Play sa significant role in long‑term planning, including an initiative geared toward operational excellence.
• Communication - facilitates internal and interdepartmental communication. Provides meaningful reporting to senior management in a timely and effective manner.
• Financial management - manages department’s budget according to establish budget controls.
• Recruiter - responsible for hiring, training and coaching employees.
• Other assigned duties relative to the job.

1. Work environment - provides a work environment that engenders positive energy, creativity and teamwork amongst employees, ensuring safety in the workplace.
2. Institute rules - manages staff in accordance with company rules and procedures. Establishes departmental rules and procedures and creates work schedules that ensure achievement of departmental key objectives.
3. Performance management - executes performance management process in accordance with Lexmark and department policies. Develops organizational capability looking at structure and competency of staff.
4. Operational effectiveness - manages day-to-day operations to ensure quality output up to the standards of the company. Plans, manages and maintains systems and procedures for operating effectively and with efficiency.
5. Organizational leadership - conducts continual analysis and evaluation of strategic information. Plays a significant role in long‑term planning, including an initiative geared toward operational excellence.
6. Communication - facilitates internal and interdepartmental communication. Provides meaningful reporting to senior management in a timely and effective manner.
7. Financial management - manages department’s budget according to establish budget controls.
8. Recruiter - responsible for hiring, training and coaching employees.

1. Other assigned duties relative to the job.

COMPETENCIES, SKILLS, KNOWLEDGE & ABILITIES

Commitment to Continuous Learning

Commitment to Continuous Learning - taking actions to improve personal and professional skills, knowledge and abilities, may require self-directed, self‑paced learning or ensuring that you are always at the leading edge of field.

• Analyzes own performance, prepares and follows personal development plan, takes short‑term actions to improve performance in current job
• Keeps current in own field of expertise taking initiative to understand up-to-date information, best practices
• Actively seeks feedback from others, integrates feedback into personal development plan and modifies thinking and behavior
• Pursues long‑term development plans by independently analyzing future requirements in personal career goals or industry direction

Conceptual Thinking

Conceptual Thinking - Ability to identify patterns or connections between situations that are not obviously related, and to identify key or underlying issues in complex situations. It includes using creative, conceptual or inductive reasoning.

• Uses basic skills and knowledge of experiences to identify problems.
• Sees patterns between current situation and past situation; points out patterns, trends or missing information to others.
• Applies and modifies complex learned concepts or methods to new situations.
• Clarifies complex data or situations into a clear presentation; integrates many small pieces of information to make sense of them.

Customer/Client Focus

Customer/Client Focus - Focus on discovering and meeting customer/client needs.

• Follows up on customer/client inquiries, requests, and complaints.
• Maintains clear communication with customers/clients.
• Takes personal responsibility for correcting customer/client-service problems within area of responsibility.
• Makes self-available to customers/clients particularly during critical time periods.
• Makes concrete attempt to make things better for the customer/client.
• Addresses underlying customer/client need, seeks information and matches needs to Services.
• Identifies solutions that have long‑term benefits for the customer/client.

Developing Others

Developing Others - fostering the long-term learning or development of others.

• Expresses positive expectations of others regarding future abilities or potential to learn.
• Gives detailed instructions to explain how to do task, gives on‑the‑job demonstrations and helpful suggestions.
• Gives reasons for tasks and uses methods such as questioning to confirm others have understood directions.
• Gives specific feedback, positive and corrective, and assesses competence of others so as to delegate full responsibility when they are ready.
• Gives constructive behavioral and performance feedback rather than criticizing personal traits.
• Does longer‑term coaching or training of others, arranging appropriate assignments and experiences to foster learning, and build skills.
• Designs new programs to meet training needs of staff.

Initiative / Proactivity

Initiative / Proactivity - Take independent action or proactively create opportunities to resolve or prevent problems in keeping with role.

• Shows persistence in overcoming obstacles when things do not go smoothly.
• Addresses present problems rather than ignoring them.
• Acts proactively in the short term (one to three months ahead).
• Acts proactively with an eye on the current semester/year (four to twelve months ahead).
• Anticipates and acts with future in mind (one to two years ahead).

Leadership

Leadership - Taking a role as leader of a team or other group. Leadership is often, but not always, shown from a position of formal authority.

• Manages meetings- sets agendas and objectives, controls time, gives assignments.
• Keeps those affected by decisions informed and provides reasons for decisions.
• Uses formal authority and power in a fair manner; treats everyone fairly.
• Promotes team effectiveness - enhances team morale and productivity; publicly credits others.
• Preserves the team and its reputation in the organization.
• Positions self as leader - models desired behavior; secures team members “buy-in