Junior Program Associate NEX Philippines

New Energy Nexus; Canlandog; Hybrid; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Medical coverage

Paid time off

Paid holidays

Job summary

New Energy Nexus Philippines is seeking a Junior Program Associate to provide coordination, administrative, and operational support across NEX Philippines programs. The role works with program teams to ensure activities are well-organized, participants and stakeholders are supported, and records are accurately maintained.

The position is full-time and mostly virtual with occasional domestic travel for events.

Qualifications

• Bachelor's degree or equivalent relevant experience.
• 1+ year in program coordination or related role.
• Strong organizational and time-management skills.
• Proficient in English, Tagalog, and Cebuano.
• Experience with Google Workspace or Microsoft Office.
• Hybrid work with readiness for occasional travel.

Responsibilities

• Provide administrative, logistical, and operational support for program activities.
• Coordinate with participants, partners, speakers, consultants, service providers, and other stakeholders to support the smooth implementation of program activities.
• Assist with participant registration, scheduling, attendance, requirements, materials, and other activity logistics.
• Support program communications, including announcements, invitations, reminders, follow-ups, and routine stakeholder inquiries.
• Assist program teams before, during, and after activities, including online and on-site event support.
• Maintain accurate program and participant records and assist with activity documentation, reports, meeting notes, and other required materials.

Skills

Organizational skills

Written & verbal English

Tagalog proficiency

Cebuano proficiency

Stakeholder coordination

Google Workspace

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

CRM systems

Registration platforms

Job description

Job Description:

ABOUT NEW ENERGY NEXUS

New Energy Nexus (www.newenergynexus.com) is an international NGO that supports climate solutions and builds a more equitable clean energy economy. Our laser focus is on clean energy entrepreneurs: providing them with funds, accelerators, and networks to thrive. They are our main audience and our agent of change.

Founded in California in 2004, New Energy Nexus now operates across China, India, Southeast Asia, East and West Africa, and Australia. To date, we have supported more than 11,000 entrepreneurs and helped leverage US$5.4 billion in investment.

In the Philippines, New Energy Nexus has been supporting the growth of the clean energy ecosystem since 2019 through entrepreneurship, partnerships, and workforce development initiatives.

ABOUT THE ROLE

The Junior Program Associate provides coordination, administrative, and operational support across New Energy Nexus Philippines (NEX PH) programs and activities. The role works closely with program teams to help ensure that activities are well-organized, participants and stakeholders are properly supported, and program records and documentation are maintained accurately and on time.

The role supports different NEX PH programs depending on organizational needs and is suited for someone who is organized, responsive, adaptable, and comfortable working with different teams and stakeholders.

ROLES AND RESPONSIBILITIES

Program and Activity Coordination:

• Provide administrative, logistical, and operational support for online and in-person program activities.
• Coordinate with participants, partners, speakers, consultants, service providers, and other stakeholders to support the smooth implementation of program activities.
• Assist with participant registration, scheduling, attendance, requirements, materials, and other activity logistics.
• Support program communications, including announcements, invitations, reminders, follow-ups, and routine stakeholder inquiries.
• Assist program teams before, during, and after activities, including online and on-site event support.
• Maintain accurate program and participant records and assist with activity documentation, reports, meeting notes, and other required materials.

Cross-Program and Team Support:

• Provide administrative and coordination support across different NEX Philippines programs based on organizational priorities and program needs.
• Support program teams during periods of increased activity, including program launches, campaigns, consultations, events, and other key activities.
• Assist with activities that involve multiple NEX Philippines programs, teams, or shared stakeholders to help ensure smooth coordination and timely follow-through.
• Help organize and maintain shared program documents, templates, forms, presentations, and other administrative materials.
• Provide additional coordination and operational support to program teams as needed to support the effective implementation of NEX Philippines programs and activities.
• Perform other related duties that may be assigned in support of NEX Philippines programs and organizational priorities.

The position will be full time and mostly virtual with occasional domestic travel for physical events.

Minimum Requirements:

• Bachelors degree or equivalent relevant experience
• At least 1 year of relevant experience in program coordination, project administration, event coordination, community engagement, stakeholder support, or a related role. Fresh graduates with relevant internship or volunteer experience may also be considered.
• Strong organizational skills and the ability to manage multiple tasks, schedules, and deadlines.
• Good written and verbal communication skills in English, Tagalog and Cebuano.
• Comfortable coordinating with different types of stakeholders, including participants, partners, speakers, consultants, service providers, and colleagues.
• Proficient in common productivity and collaboration tools such as Google Workspace or Microsoft Office.
• Comfortable using online communication and meeting platforms such as Zoom, Google Meet, Messenger, or similar tools.
• Able to work independently while collaborating effectively with different program teams.
• Willing to attend occasional in-person activities and events as part of a hybrid work arrangement.
• Base location is either in Visayas or Mindanao

Preferred Qualifications:

• Experience supporting programs, projects, events, community activities, or stakeholder engagement initiatives.
• Experience working with nonprofit organizations, development organizations, social enterprises, startups, or other mission-driven organizations.
• Experience working across multiple programs, projects, or teams.
• Experience coordinating with external partners, speakers, consultants, service providers, or other stakeholders.
• Familiarity with project management, CRM, database, registration, or other program management tools.
• Experience preparing reports, presentations, meeting documentation, event materials, or communications materials.
• Interest in renewable energy, climate action, entrepreneurship, innovation, workforce development, or related areas aligned with NEX Philippines work.
• Experience working in a hybrid or remote environment.

Applicable benefits include medical coverage, paid time off, paid holidays in accordance with New Energy Nexus’ benefits and policies for employees in the Philippines.

New Energy Nexus is an equal employment opportunity employer and does not discriminate against applicants or employees because of race, color, religion, national origin, sex, age, citizenship status, disability status, genetic information, sexual orientation, or gender identity or expression of an otherwise qualified individual, or membership in any other class protected by applicable law. New Energy Nexus hires and promotes individuals on the basis of their qualifications for the job to be filled. We strongly encourage diverse applicants to apply.