Junior Data Analyst - Global Proxy Distribution (GPD)

Institutional Shareholder Services Inc.; Manila; Hybrid; PHP 350,000 - 550,000; Full time

Job summary

Institutional Shareholder Services Inc. seeks a Global Proxy Distribution Junior Data Analyst to generate and distribute ballots, manage meeting requirements, and coordinate with sub custodians and registries. The role emphasizes accuracy, regulatory awareness, and teamwork.

You will use GPD Manager and DIG tools to support daily operations, respond to client inquiries, and contribute to process improvements in a fast-paced financial environment.

Qualifications

• Bachelor's degree in Business, Finance, Economics or related field.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to manage multiple priorities and meet tight deadlines.
• Strong attention to detail with excellent organizational, problem-solving, and multitasking skills.
• Proactive, adaptable, and team-oriented mindset.
• Knowledge of corporate governance, corporate transactions, and capital markets is an advantage.

Responsibilities

• Processes vote instructions from clients through to banks' local sub custodians in the agreed method and format.
• Completes paperwork to support vote instruction, such as proxy cards and power of attorney.
• Assists account managers with client inquiries.
• Coordinates with sub custodians regarding rejected instructions and meeting requirements.
• Maintains sub-custodians' contact information, SWIFT addresses, and instruction delivery preferences.
• Operates GPD Manager and DIG to manage daily workload.
• Reviews automated reports for ballot generation and vote execution processes.
• Contributes ideas to improve efficiency and processes.
• Performs other duties as assigned.

Skills

Verbal communication

Written communication

MS Office

Multitasking

Attention to detail

Team player

Problem solving

Capital markets knowledge

Education

Bachelor's degree in Business, Finance, Economics or related

Tools

GPD Manager

DIG

Job description

POSITION OVERVIEW

The Global Proxy Distribution (GPD) Junior Data Analyst is responsible for the generation and distribution of ballots, management of special meeting requirements and alerts, transmission of vote instructions to the local sub custodians or to the registries, and establishment and maintenance of strong working relations with our network of local custodian banks.

RESPONSIBILITIES

Processes vote instructions from clients of GPD banks through to the banks' local market sub custodians in the agreed upon method and format (SWIFT, fax, email, online voting). Completes any additional paperwork needed to support vote instruction such as proxy cards, power of attorney, etc. Assists the account managers in answering incoming client inquiries. Coordinates with the sub custodians regarding rejected vote instructions as advised by the local sub custodians, as well as requirements to lodge vote instructions for meetings with special instructions. Maintains sub-custodians' contact information, SWIFT addresses, instruction delivery preferences and formats. Accomplishes the daily workload through the internal proprietary applications GPD Manager and DIG. Reviews regular automated reports which serve as review or audit of Ballot Generation and Vote Execution processes. Contributes ideas, efforts for efficiency and improvement of processes where appropriate. Performs other duties as assigned.

DESIRED EXPERIENCE AND QUALIFICATIONS

• Bachelors’ degree in Business, Finance, Economics or any equivalent/related course
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite
• Ability to manage multiple priorities and meet tight deadlines
• Strong attention to detail with excellent organizational, problem-solving, and multitasking skills
• Proactive, adaptable, and team-oriented mindset
• Knowledge of corporate governance, corporate transactions, and capital markets is an advantage

WORKING CONDITIONS

Will work on an early shift schedule - 6:30 AM to 3:30 PM at Solaris One Building, Makati office. Flexible working schedule as business requires. Open for 5-day work in the office for the training period then might be on a hybrid set-up afterwards. Open to render overtime work on Philippine holidays and weekends or as business need requires.

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What You Can Expect from Us

Our people are the moving force behind our work. We are committed to building a culture that values diverse skills, perspectives, and experiences. If you have the skills, passion, and drive to help us bring clarity and transparency to capital markets, we want to work with you. Together, we can grow your career in an environment that fuels creativity, drives innovation, and has real impact.

About ISS STOXX

ISS STOXX delivers world-class research, data, and technology solutions that empower capital market participants to pursue their visions with confidence. Our expertise spans indices, corporate governance, sustainability, cyber risk, and fund intelligence, giving clients the tools they need to uncover opportunities, manage risks, and navigate evolving regulations. We are made up of 4,000 professionals operating across 20 countries and serving approximately 5,000 clients, including many of the world's leading institutional investors. Our scale and reach give us deep market knowledge, while our innovative methodologies allow us to offer our clients tailored insights that drive impact and success.

ISS STOXX Governance delivers comprehensive corporate governance research, analytics, and investor voting solutions supported by a global, high-quality data set spanning diverse markets and topics. Our offerings equip investors with the depth and scale needed to meet evolving stewardship priorities. We provide flexible voting policy options, including fully customizable reports, backed by experienced research teams located worldwide, ensuring clients benefit from both global insight and local market expertise.

Visit our website: https://www.iss-stoxx.com/

View additional open roles: https://www.iss-stoxx.com/about/careers/

ISS STOXX is an equal employment opportunity employer and does not discriminate against any employee or applicant because of race, color, ethnicity, creed, religion, sex, age, height, weight, citizenship status, national origin, social origin, sexual orientation, gender identity or gender expression, pregnancy status, marital status, familial status, mental or physical disability, veteran status, military service or status, genetic information, or any other characteristic protected by law (referred to as "protected status"). All activities including, but not limited to, recruiting and hiring, recruitment advertising, promotions, performance appraisals, training, job assignments, compensation, demotions, transfers, terminations (including layoffs), benefits, and other terms, conditions, and privileges of employment, are and will be administered on a non-discriminatory basis, consistent with all applicable federal, state, and local requirements.

ISS STOXX delivers world-class research, data, and technology solutions that empower capital market participants to pursue their visions with confidence. Our expertise spans indices, corporate governance, sustainability, cyber risk, and fund intelligence, giving clients the tools they need to uncover opportunities, manage risks, and navigate evolving regulations. We are made up of 4,000 professionals operating across 20 countries and serving approximately 5,000 clients, including many of the world's leading institutional investors. Our scale and reach give us deep market knowledge, while our innovative methodologies allow us to offer our clients tailored insights that drive impact and success.