Governance & Corporate Secretariat Associate

Cebu Landmasters, Inc.; Cebu City; On-site; PHP 360,000 - 480,000; Full time

Job summary

Cebu Landmasters, Inc. is seeking a Corporate Secretariat Associate to support the Legal Team in corporate governance and documentation. The role involves preparing Board materials, maintaining records, and ensuring regulatory compliance.

The candidate should be organized, discreet, and proficient with MS Office, with a willingness to learn the company’s governance processes and to work closely with senior management.

Qualifications

• Bachelor's degree in Public Administration, Political Science, Paralegal Studies, Business Administration, or a related field.
• At least 1 year of experience in legal, government, corporate administrative, paralegal, or documentation-related work preferred.
• Fresh graduates with relevant internship, government, legal, or organizational experience may be considered.
• Knowledge of corporate governance, legal documentation, SEC processes, or regulatory compliance is advantageous.
• Strong written and verbal communication skills.
• Excellent organization and attention to detail, especially for formal documents and records.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to manage multiple deadlines and coordinate with different stakeholders.
• Professionalism, discretion, integrity, and confidentiality.

Responsibilities

• Assist in preparing and organizing materials for Board of Directors and Board Committee meetings.
• Prepare and maintain meeting agendas, minutes, resolutions, notices, and other governance documents.
• Maintain organized corporate records, including board documentation and approvals.
• Monitor action items and documentary requirements from meetings.
• Coordinate with directors, officers, management, and departments on secretariat needs.
• Support preparation and processing of Secretary's Certificates and Board Resolutions.
• Ensure filing, indexing, safekeeping, and retrieval of corporate documents.
• Monitor SEC and other regulatory compliance requirements for the company.
• Assist in preparing and submitting corporate and regulatory documents per the Legal Team.
• Maintain trackers for statutory filings, approvals, licenses, and deadlines.

Skills

Communication skills

Organizational skills

MS Office

Discretion

Deadline management

Confidentiality

Structured environment

Governance knowledge

Education

Bachelor's degree in Public Administration, Political Science, Paralegal Studies, Business Administration, or related field

Job description

Cebu Landmasters, Inc. is seeking a Corporate Secretariat Associate to support the Legal Team in corporate governance and documentation. The role involves preparing Board materials, maintaining records, and ensuring regulatory compliance.

The candidate should be organized, discreet, and proficient with MS Office, with a willingness to learn the company’s governance processes and to work closely with senior management.